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Added 14 mins ago
Specialist / Senior Specialist / Lead Specialist - Plant Maintenance Support (Refinery)
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Full-time
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Added 14 mins ago
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Added 14 mins ago
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Added 14 mins ago
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Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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BGIS

Inventory Analyst

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

Summary

JOB DESCRIPTION

The Inventory Analyst is a head office role that supports effective inventory governance and financial control across a large retail site network. The role reviews physical inventory audit results, performs reconciliations, investigates inventory and invoice exceptions, troubleshoots system and data issues, and communicates clear findings to business and technical stakeholders. The analyst also identifies trends, control gaps, and opportunities to improve processes, reporting, and automation.

Key Duties & Responsibilities

Inventory Audit and Analysis

Review physical inventory audit results, assess findings, and complete accurate and timely reconciliations.
Analyze inventory, invoice, and operational data to identify discrepancies, exceptions, trends, and material areas of concern.
Investigate root causes across transactions, processes, master data, system interfaces, and site operations; coordinate corrective action through resolution.
Process, validate, and reconcile inventory-related invoices and adjustments in accordance with company policies, financial controls, and Accounts Payable standards.
Monitor and troubleshoot EDI transmissions, inventory system issues, and invoice workflow exceptions; escalate or redirect issues when specialist support is required.

Documentation and Reporting

Develop a detailed understanding of inventory and back-office systems, including their financial components, and use that knowledge to support decisions and resolve user issues.

Maintain accurate documentation and audit-ready records for reconciliations, decisions, issue management, and control activities.

Track recurring issues and prepare reporting, guidance, and proactive communications that help users prevent repeat problems.

Communication

Communicate findings, financial impacts, recommended actions, and resolutions clearly to both financial and non-financial stakeholders.

Partner with sites, vendors, IT, Accounts Payable, and other internal teams to resolve technical and operational issues.

Gap Analysis

Identify control gaps and opportunities for process improvement, standardization, reporting enhancement, and automation.

Other

Manage priorities and deliver high-quality work during peak periods in a fast-paced and evolving environment.

Knowledge & Skills

Experience in inventory management, financial operations, audit, reconciliation, invoice processing, Accounts Payable, or a related analytical role.
Strong analytical and problem-solving skills, including the ability to identify exceptions, interpret results, and conduct root-cause analysis.
Understanding of financial controls and the importance of accurate, complete, and timely records.
Experience working with ERP, inventory, back-office, invoice management, or similar business systems.
Advanced Microsoft Excel skills, including PivotTables, lookup functions, and data analysis techniques.
Strong attention to detail and a consistent commitment to accuracy and quality.
Ability to learn new systems and financial processes quickly and apply that knowledge to complex issues.
Excellent written and verbal communication skills, including the ability to explain technical or financial findings to non-technical audiences.
Strong customer service and stakeholder management skills, including listening, empathy, patience, and sound judgment.
Ability to work independently, manage competing priorities, meet deadlines, and collaborate effectively across teams.

Preferred Qualifications

Three to five years of relevant experience in financial operations, inventory control, retail operations, audit, reconciliation, or shared services.
Knowledge of audit and assurance processes, data quality, exception management, and data validation.
Experience with EDI, SAP or another ERP platform, and retail or convenience retail operations.
Experience using Power BI or other reporting and analytics tools.
Experience with vendors, dispute resolution, process improvement, continuous improvement, or automation initiatives.

Licenses and/or Professional Accreditation

None.

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More about this job

Responsibilities

Review physical inventory audits, reconcile inventory and invoice records, investigate discrepancies, and resolve system, data, and operational issues with relevant stakeholders. Maintain audit-ready documentation and reporting while identifying control gaps and opportunities to improve processes, standardization, and automation.

Requirements

Candidates should have relevant experience in inventory, financial operations, audit, reconciliation, invoice processing, or a related analytical role, with strong analytical skills and knowledge of financial controls and business systems. Advanced Excel, attention to detail, clear communication, and the ability to manage priorities are required; three to five years of relevant experience and familiarity with EDI, ERP platforms, Power BI, or retail operations are preferred.

Skills

Inventory Analysis
Inventory Reconciliation
Financial Controls
Root-Cause Analysis
Invoice Processing
Accounts Payable
Advanced Microsoft Excel
ERP Systems
EDI Troubleshooting
Data Validation
Audit Documentation
Exception Management
Process Improvement
Power BI
Stakeholder Communication
Retail Operations

Visa sponsorship

Not detected in the job text

Keywords

Inventory Governance
Physical Inventory Audits
Inventory Reconciliation
Invoice Processing
Accounts Payable
Financial Controls
Root-Cause Analysis
Exception Management
Data Validation
Data Quality
EDI
SAP
ERP
Inventory Systems
Back-Office Systems
Microsoft Excel
PivotTables
Lookup Functions
Power BI
Audit and Assurance
Retail Operations
Convenience Retail
Process Improvement
Continuous Improvement
Automation
Reporting and Analytics
Vendor Dispute Resolution
Master Data
System Interfaces

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