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National Portfolio Manager, Lease Administration
Canadian Tire Corporation
Toronto, ON
Full-time
The National Portfolio Manager, Lease Administration leads lease administration for a large national real estate portfolio and oversees the application of established information-governance…
Senior Manager, Lease Administration & PMO
Deloitte
Toronto, ON
Full-time
You will have the opportunity to work on various projects, advising clients on effectively managing their real estate lease portfolio and focusing on reducing occupancy costs across their…
Director, Lease Administration & Revenue Services
Cadillac Fairview
Toronto, ON
Full-time
Lead and mentor Managers and Analysts providing services to the business in Lease Administration and Revenue Services. Foster a culture of excellence by setting KPIs and performance…
Manager, Lease and Property Management
YBC
Vancouver, BC
$105,000 to $110,000 CAD / year
Full-time
Reporting to the Director, Capital Projects and Administration, the Manager, Lease and Property Management provides strategic leadership in the oversight of property and lease operations…
Manager, Lease and Property Management
YMCA BC
New Westminster, BC
Full-time
Reporting to the Director, Capital Projects and Administration, the Manager, Lease and Property Management provides strategic leadership in the oversight of property and lease operations…
Account Manager, Lease & Rental
Maxim Truck and Trailer
Regina, SK
Full-time
As an Account Manager, Lease & Rental, you will exceed budget goals and grow your department though providing exceptional front-line customer service for clients requiring rentals and who…
Residential Administration Manager
Sifton Properties Limited
London, ON
Full-time
Lead lease administration, accounts receivable, renewals, rent increases and collections while ensuring compliance with the RTA and applicable legislation.
Added 1 day ago
Specialist, Business Systems (Data Integrity)
Allied
Toronto, ON
Full-time
Reporting to the Associate Manager, Data Integrity and Lease Administration, you will work closely with Finance, Lease Administration, Portfolio Operation, Technology and other teams across…
Sales Executive - CoStar Real Estate Manager - Toronto, Canada
CoStar
Toronto, ON
Full-time
CoStar Real Estate Manager is the leading platform for lease accounting, lease administration and the management of portfolios, transactions, projects and construction. Companies that…
Lease Administrator - Future Opportunities
BGIS
Markham, Ontario
Full-time
Works with Lease Administration Director to improve and enhances existing processes and reporting.
Lease Administrator - Future Opportunities
BGIS
Markham, Ontario
Full-time
Works with Lease Administration Director to improve and enhances existing processes and reporting.
Director of Property Management
Matrix360 Inc.
Toronto, ON
$170,000 to $215,000 CAD / year
Full-time
Lead and develop a multidisciplinary team: property managers, a construction manager, administrators and lease administration owning hiring, coaching and performance decisions
Senior Retail Property Manager
Chard
Vancouver, BC
Full-time
The Senior Retail Property Manager leads the operational and financial management of Chard’s retail portfolio across stabilized and newly delivered mixed-use properties. The role is…
Receivables Assistant Manager
Olymbec Inc
Montreal, QC
Full-time
Utilize Yardi software for AR management, lease administration, reporting, and tenant account maintenance.
Manager, Corporate Real Estate Portfolio Strategy & Transactions
Intelcom
Montreal, QC · Service Centre (Montreal)
Full-time
Directly manage and develop the Lease Administration & Transactions Coordinator, including goal-setting, performance management, coaching, and career development.
Assistant Property Manager
Hines
Calgary, AB
Other
Reporting to the Property Manager, the Assistant Property Manager supports the day-to-day management and operation of Eighth Avenue Place. This role assists in delivering exceptional…
Senior Manager, Real Estate
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Working closely with landlords, Legal, Lease Administration, Construction, Operations, Finance, and other internal stakeholders, the Senior Real Estate Manager supports leasing initiatives…
Senior Manager, Real Estate
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Working closely with landlords, Legal, Lease Administration, Construction, Operations, Finance, and other internal stakeholders, the Senior Real Estate Manager supports leasing initiatives…
Administrateur(rice) de baux et Coordonnateur(rice) des espaces de travail/Bilingual Lease Administrator & Workplace Coordinator
GreenShield
Montreal, QC
Full-time
Ce poste regroupe des responsabilités liées à l’administration de baux, à l’exploitation des lieux de travail, à la gestion des installations et à l’expérience employé. En étroite…
Bilingual Lease Administrator & Workplace Coordinator
Green Shield Canada
Montreal, QC
Reporting to the Facility Manager, the Lease Administrator & Workplace Coordinator supports GreenShield's real estate portfolio across Eastern Canada while serving as the primary onsite…
Leasing Manager
Vaco by Highspring
Mississauga, ON
$104,000 to $110,000 CAD / year
Full-time
Manage the day-to-day quoting of leases and financing for lift trucks.
Added 21 hours ago
Remarketing Manager
Toyota Credit Canada Inc.
Markham, ON
Full-time
TFS currently has an exciting permanent opportunity as the Remarketing Manager reporting to the National Manaer of Business Operations. The Remarketing Manager is responsible for leading…
Property Manager, Commercial
Headwater Projects
Vancouver, BC
$90,000 to $100,000 CAD / year
Full-time
…hands-on role covering tenant relations, building operations, lease administration, financial management, capital projects, contractor management and tenant…
Assistant Property Manager
Oxford Properties Group
Toronto, ON
Full-time
Prepare and deliver notices to customers with respect to lease administration
Assistant Property Manager
OMERS
Toronto, ON · Metro Centre
Full-time
Prepare and deliver notices to customers with respect to lease administration

BGIS

Lease Administrator - Future Opportunities

Markham, ON, Canada

Pay: This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum.
Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Lease Administrator is responsible for abstracting key information from lease agreements and maintaining data integrity within the lease management database. They also handle monthly rent payment processing, landlord invoice validation, and annual rent reviews.

Requirements

Candidates should have a community college diploma in accounting, business administration, or law clerk studies and 3 to 5 years of commercial lease abstraction experience. Proficiency in MS Excel and experience with lease management systems are required.

Experience

2 to 5 years

Education

associate degree

Working hours

40 hours per week

Work arrangement

Hybrid

Skills

Lease Abstraction
Rent Payment Processing
Lease Management
Commercial Real Estate
MS Excel
Data Integrity
Financial Reporting
Lease Interpretation
Budgeting and Forecasting
Account Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Lease Abstraction
Commercial Real Estate
Rent Roll
Operating Costs
Realty Taxes
Estoppels Certificates
Tenant Insurance
CPI Management
Real Property Administrator Designation
Facility Management Administrator Designation
Lease Management Systems
Pivot Tables
Vlookups
Due Diligence
Facility Management

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.

KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.
Enters and maintains lease agreement information within lease management database. Responsible for data integrity of lease information.

Rent Payment Processing

Reviews and validates landlord invoices to ensure compliance with the lease.
Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client.
Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.
Prepares and provides reports to managers and/or clients.

Additional Rent Review

Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord. Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.
Provides complete package for manager’s review.

Lease Management

Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
Reviews and recommends estoppels certificates for approval.
Tracks and reviews tenant insurance certificates.
Interacts with FM & Project Team on operational matters.
Landlord/Tenant relationship management.
Critical Date management (ensure all tenant critical dates are tracked and managed).
Generates reports as required such as KP1, Critical dates, options to terminate.
Provides due diligence on landlord/tenant change of ownership.
Percentage rent and CPI management.
Prepares lease budgets and forecasts on a monthly/yearly basis.
Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

Additional Lease Management

Provides support to multiple client lease management portfolios.
Works with Lease Administration Director to improve and enhances existing processes and reporting.
Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.

KNOWLEDGE & SKILLS

Community college diploma preferably in accounting, business administration or law clerk studies
3 to 5 years of commercial lease abstraction or property administration work experience.
Knowledge and experience with commercial real estate lease agreements.
Prior experience with lease management systems.
Ability to interpret and abstract lease information.
Ability to process volumes of data requiring strong attention to detail and accuracy.
Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

Real Property Administrator Designation, an asset.
Facility Management Administrator Designation, an asset.
Bilingual is an asset.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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