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BGIS

MAC (Move, Add, Change) Coordinator

  • Ottawa, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type
Full-time
Apply by
Experience
1–2 years of coordination or project support experience a bonus
Posting language
English
Posted

Original job description

Job Description

Job Title:

MAC Coordinator

Business Unit:

RP1 – Tenant Facility Management Services (TFMS)

Reports To:

MAC Project Manager

Pay Grade:

Grade 4

People Manager:

No

Summary

The MAC Coordinator is responsible for supporting the coordination and execution of Moves, Adds

and Changes (MAC) projects, including furniture installation, relocation, and decommissioning

activities. The role assists to ensure that project tasks are executed accurately, efficiently, and in

alignment with established processes and client requirements.

Key Duties & Responsibilities

Service Delivery

  • Supports the coordination of furniture installation, relocation and decommissioning


activities

  • Assists in the development and maintenance of project schedules
  • Tracks deficiencies and supports the coordination of remediation activities
  • Attends site visits and supports onsite execution as required
  • Understands and monitors the adherence to health, safety, and security requirements


onsite by all team members and vendors

  • Takes ownership of time and task management to deliver work in accordance with multiple


approved project timelines, scopes, and budgets

  • Takes initiative to provide thoughtful feedback that drives program quality improvements
  • Responsible for ensuring adherence with all BGIS and client policies and procedures
  • Identifies risks and issues and follows appropriate escalation pathways
  • Performs other related duties as assigned to support operational requirements


Administration

  • Prepares and submits work permits and required documentation
  • Coordinates vendor access including security requirement validation and site


arrangements

  • Maintains project files ensuring accuracy and completeness
  • Supports billing documentation preparation and completion in compliance with contract


requirements and quality standards

  • Supports the issuance of Purchase Orders for vendors
  • Attends client meetings to provide project updates and takes meeting minutes
  • Supports with the development of Scope of Work for vendors


Relationship Management

  • Maintains effective working relationships with internal team members, vendors, and clients
  • Communicates effectively to support project coordination and delivery
  • Supports others while contributing to collective success


Knowledge & Skills

  • 1–2 years of coordination or project support experience a bonus
  • Strong organizational and administrative skills
  • Effective written and verbal communication skills
  • Knowledge of MS Office tools
  • Ability to work independently
  • Identifies challenges and can suggest solutions
  • Furniture systems knowledge a bonus
  • French/English bilingual a bonus


LICENSES AND/OR PROFESSIONAL ACCREDITATION

  • College Diploma or equivalent training
  • Federal security clearance
  • Ability to travel to client sites as required, valid driver’s license a bonus


This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Supports the coordination and delivery of furniture installation, relocation, and decommissioning projects, including schedules, site activities, deficiencies, and compliance with safety and client requirements. Maintains project documentation, coordinates vendor access and administrative tasks, and communicates updates to clients and internal teams.

Requirements

The posting notes that 1–2 years of coordination or project support experience is a bonus, along with strong organizational, administrative, and communication skills and knowledge of Microsoft Office. A college diploma or equivalent training and federal security clearance are listed; travel to client sites may be required, and a valid driver’s license and furniture systems knowledge are bonuses.

Skills

  • Project Coordination
  • Scheduling
  • Furniture Installation
  • Relocation Coordination
  • Decommissioning
  • Deficiency Tracking
  • Health And Safety Compliance
  • Risk Identification And Escalation
  • Administrative Support
  • Vendor Coordination
  • Purchase Order Support
  • Billing Documentation
  • Meeting Minutes
  • Scope Of Work Development
  • Microsoft Office
  • Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Management & Leadership
  • Construction
  • Security & Safety

Keywords

  • Moves, Adds, And Changes (MAC)
  • Project Coordination
  • Furniture Installation
  • Relocation
  • Decommissioning
  • Project Schedules
  • Deficiency Remediation
  • Site Visits
  • Health And Safety
  • Security Requirements
  • Project Timelines
  • Project Scopes
  • Project Budgets
  • Risk Escalation
  • Work Permits
  • Vendor Access
  • Project Files
  • Billing Documentation
  • Purchase Orders
  • Client Meetings
  • Meeting Minutes
  • Scope Of Work
  • Microsoft Office
  • Federal Security Clearance
  • Furniture Systems

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