SUMMARY
Responsible for operations and budget management, service delivery management, project management, client relationship management, health and safety, and emergency preparedness and business continuity for an assigned portfolio. In conjunction with the National Director Operations, proactively coordinates every aspect of the tenant relationship by maintaining a consistent tenant services strategy at the CBC/Radio-Canada Toronto Broadcast Centre. This includes implementing and improving Tenant Relationship Management and Retention programs, supporting planning and delivery of exceptional service to ensure the asset is managed to meet client / landlord goals and objectives.
KEY DUTIES & RESPONSIBILITIES
- Receive, process and validate service
- Maintain positive tenant and client department relationships through professional and effective responsiveness to, and proactive consideration of all issues, thereby ensuring that tenant expectations and landlord criteria are being consistently met;
- Assist in the preparation and implementation of initiatives to increase and uphold the quality and effectiveness of tenant relations
- Act as direct tenant liaison to ensure that all tenant construction activity and landlord work are well coordinated, organized and proactively managed, and in fulfillment of lease obligations;
- Meet with Property Management team, Operations team, tenants, vendors, contractors and senior management as needed to review and provide support to resolve operational challenges and implement new initiatives;
- Hold shared accountability for building presentation to ensure CBC/Radio-Canada’s best-in-class image is upheld at all times at the portfolio properties
- Regularly inspects the building public spaces, lobbies, floors, common areas to understand the various tenant experiences and identify building concerns, identify opportunities, and ensure that there are no negative tenant experiences.
- Conduct property inspections and is responsible for annual Building Condition reporting
- Provide assistance in the day-to-day operations of each facility ensuring the timely proactive completion of Preventative and Corrective maintenance and seasonal interventions.
- Provide timely communication and updates on building operational issues to tenants and landlord.
- Provide Incident management for breakdowns, communications, escalation, and corrective actions for assigned areas of responsibility.
- Ensure appropriate documentation is collected and made available to satisfy KPI’s, and tenant requirements to demonstrate proper maintenance and upkeep of building systems and that we are acting as prudent Property Managers.
- Assist the National Director-Operations in the administration of portfolio service contracts; preparation of tender and standard service agreements, as necessary
- Promote additional services for tenants
- Know your tenants …. Stay close to tenants, know their business, hours of operation, and maintain detailed Tenant Profile reference documents and history logs. Have an intimate understanding of pertinent covenants and lease documentation
- Assist the National Director-Operations in enforcing terms and provisions of leases
- Tenant Engagement programs …. Lead and promote property initiatives, including sustainability and environmental initiatives
- Liaise with Operations Centre to ensure service delivery and satisfaction for all Work Orders.
- Draw out system data and use the information to improve management of the facility. Use data to improve tenant experience and increase services to tenants. Utilize statistical data to analyze and prepare reports to facilitate planning, budgeting, scheduling and implementation of new action plans.
- Maintain and update Tenant building manuals and other building related materials
- Oversee tenant move-in and move-out process
- Coordinate building/industry recognition (i.e.: TOBY Award)
- Analyze needs for Client Services Training and recommend to National Director-Operations including customer service training for tenant interfacing BGIS staff and vendors (e.g. House Service, Security Guard) staff
- In conjunction with the National Director-Operations and the client Asset Management team, defines scope of work of both major and minor facility maintenance and repairs projects, participates in preparation of tenders, and selection recommendations.
- Assists National Director-Operations with development of operating and capital budgets; manages budgets for assigned areas of responsibility.
- Provide favorable visibility for BGIS in the community by active participation in real estate related organizations and community efforts
- Works safely and ensures all staff members will work safely and in accordance with our Health & Safety Action Plan. Ensures compliance with Occupational Health and Safety policies, regulations.
- Act as an on-going innovator and thought leader for all aspects of services delivery as well as an innovation catalyst for the team
- Visit all remote sites and complete annual building inspection reports
- Identify user space concerns and coordinate planned repairs with CBC/Radio-Canada Advisor, Building Operations & Security
- Prepare and promote asset management plans for each location
- Implement sustainability program at each location in conjunction with CBC/Radio-Canada Senior Advisor, Health, Safety & Environment
- Review lease agreements and confirm landlord obligations are being met
- Develop and circulate remote office newsletter to keep client staff aware of FM related topics
- Track / report on service level results for all Work Order requests and drive improved results
- Other duties as assigned.
KNOWLEDGE & SKILLS
- A seasoned dynamic, energetic, and change driven Property Management professional
- Minimum 10 years related Facility & Property Management experience including experience in large multi-tenant properties, developing tenant relationship and retention programs
- Minimum 5 years managing/leading a facility operations and tenant services team.
- Proven experience effectively working and managing key subcontractors and interacting with key building occupants as required.
- Proven experience with driving change.
- Excellent customer service skills with ability to drive excellent tenant and client experience
- Familiar with Commercial leases
- Experience with financial management of commercial properties. Higher than average accounting knowledge, able to read and understand financial reports and statements.
- RPA/FMA certification is an asset.
- Understanding of building codes, standards and compliance related items.
- Proven knowledge of technical systems in such an environment.
- Facility operations and maintenance management abilities
- Budget management abilities
- Ability to lead and engage in a team of individuals
- Vendor management abilities
- Possesses a sustainability mindset and seeks to incorporate sustainable practices within assigned portfolio where possible
- Knowledge of health and safety requirements. Possesses a high degree of safety mindset
- Possesses a continuous improvement and quality mindset and seeks to continuously improve processes and incorporate best practices where applicable.
- Maintains current knowledge of and developing ability to implement facility management services best practices.
- Able to obtain required CBC/Radio-Canada security clearance.
Licenses and/or Professional Accreditation (Considered an asset)
Valid driver’s license (as required) ,
RPA, CPM or equivalent experience
This is a regular, full-time position with a salary range of $96,322 to $120,402 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.
