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Added 1 min ago
Telemetry Project Coordinator
Alta Equipment Group
London, ON · Burlington, ON · Vaughan, ON
The successful candidate will be an energetic and ambitious team player who will work with multiple departments. The Telematics Project Coordinator will be responsible for all aspects of…
Added 16 mins ago
Customer Order Coordinator
Evertz Microsystems Limited
Burlington, ON
Full-time
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…
Added 16 mins ago
Credit Coordinator
EQ Bank | Canada's Challenger Bank
Oakville, ON
Full-time
This role will be working out of the Oakville Head Office 9am-5pm EST under a hybrid program and encompasses all brands.
Added 30 mins ago
Credit Coordinator
EQ Bank
Oakville, ON
$42,000 to $46,000 CAD / year
Full-time
This role will be working out of the Oakville Head Office 9am-5pm EST under a hybrid program and encompasses all brands.
Added 31 mins ago
Strategic Coordinator, Learning & Engagement
Government of Alberta
AB
As a Strategic Coordinator, your work will focus on analysis, project planning, and writing. You’ll support APS learning and engagement priorities by helping leaders make decisions. The…
Added 46 mins ago
Customer Service Coordinator
EllisDon
ON · Mississauga, ON
Full-time
You can work independently within a hybrid environment (Weekdays are office-required and weekends are work from home).
Added 46 mins ago
Administrative Coordinator
University Health Network
Toronto, ON
Part-time
UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western…
Added 46 mins ago
Senior VFX Production Coordinator
Rodeo FX
Montreal, QC
Full-time
Excellent proficiency with the Google Suite and Microsoft Office Excel.
Added 1 hour ago
Coordinator, Programs & Operations
MusiCounts
Toronto, ON · Greater Toronto Area, Canada
Full-time
MusiCounts is hiring a Coordinator, Programs & Operations to support the systems, processes, and coordination that help our national programs run smoothly. This new role will support the…
Added 1 hour ago
Grants and Contracts Coordinator - Management Analyst 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Grants and Contracts Coordinator - Management Analyst 3
Added 1 hour ago
Executive Assistant 2 - Exec 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
The executive assistants are a part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner’s Office. The successful…
Added 1 hour ago
Invasive Species Prevention Consultant - NR Prog Consultant
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
The Department of Natural Resources Division of Ecological and Water Resources is seeking to fill one (1) Full-Time Unlimited Invasive Species Prevention Consultant - Natural Resources…
Added 1 hour ago
Continuous Improvement Analyst - Management Analyst 3 OR Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Support other departmental management improvement priorities, based on guidance from DHS Office of Continuous Improvement and leadership.
Added 1 hour ago
Warehouse Coordinator
Delmar International Inc.
Mississauga, ON
Full-time
Reporting to the Warehouse Supervisor, the Warehouse Coordinator is responsible for supporting daily warehouse activities by ensuring accurate and timely order processing. Key duties…
Added 1 hour ago
Logistics Coordinator - 1 Year Contract
Jamieson Wellness Inc.
ON · Ontario, Canada
$45,700 to $57,000 CAD / year
Contract
Strong working knowledge of Microsoft Office, Word and Excel
Added 1 hour ago
Customer Service Coordinator
EllisDon
Mississauga, ON
Full-time
You can work independently within a hybrid environment (Weekdays are office-required and weekends are work from home).
Added 1 hour ago
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
Full-time
…drug coverage, life insurance, travel coverage, EAP, wellness program discounts for you and your family, and free gym access at every…
Added 1 hour ago
Student Housing Assistant
Mount Royal University
Calgary, AB
Full-time
The Student Housing Assistant (SHA) plays a vital role in both guest and student housing operations, reporting to the Front Office Coordinator. This position is responsible for delivering…
Added 1 hour ago
Course Lecturer - ANAT 316
McGill University
BC · Strathcona Anat&Dent
Part-time
Leading and facilitating two weekly anatomy laboratory sessions as well as contributing to and leading lectures, where appropriate, in coordination with the Course Coordinator.
Added 1 hour ago
Warehouse Coordinator
Delmar International Inc.
Mississauga, ON
Full-time
Reporting to the Warehouse Supervisor, the Warehouse Coordinator is responsible for supporting daily warehouse activities by ensuring accurate and timely order processing. Key duties…
Added 1 hour ago
Human Resources Coordinator
Intelcom
Montreal, QC · Service Centre (Montreal)
Full-time
Proficient in Workday, Dayforce, and Microsoft Office Suite
Added 1 hour ago
Assignment Coordinator
Extendicare
Niagara-on-the-Lake, ON · ParaMed Admin Office - HNHB (Glendale Ave.)
Full-time
As an Assignment Coordinator, you will serve as the primary point of contact for clients and field staff, providing exceptional customer service while coordinating care requests and…
Added 1 hour ago
Assignment Coordinator
Extendicare
Toronto, ON · ParaMed Admin Office - Toronto (University Ave.)
Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Logistics Coordinator - Markham, ON
Sentrex Health Solutions
Markham, ON
Full-time
High-growth environment that provides opportunities for learning and growth supported by our Employee Development Program and industry-leading, in-house corporate training offered…
Added 2 hours ago
Senior VFX Production Coordinator
Rodeo FX
Montreal, QC
Full-time
Excellent proficiency with the Google Suite and Microsoft Office Excel.

BGIS

Program Coordinator Lead

London, ON, Canada

Pay: This is a regular, full-time position with a salary range of $96,322 - $120,402 per annum.
Job type: Full-time
Apply by: Oct 29, 2026
Experience: 5-8 years of project administration work experience.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Summary

JOB DESCRIPTION

The Program Coordinator Lead is responsible for providing team leadership (support) to a project administration team across multiple programs. This will be the requirement to ensure all aspects of the account are functioning to achieve a centralized delivery. In addition, the individual also performs project administration activities to support all aspects of the team and identifies gaps in the current delivery model and supports the recommendation for new processes to align with business and client requirements, including but not limited to supporting the team to ensure all project documentation, governance, project set up, funding, financial and technical close as well as administration close out requirements are aligned with BGIS delivery requirements.

Key Duties & Responsibilities

Team Leadership

Lead will be involved with the support of PMO/PCO/PM’s and Governance, to enhance the accounts performance. Supporting teams of between (10-20).
Responsible for the hiring of any new team members, including business justification for new employees, interview processes and vetting with team leads.
Responsible for overseeing the on-boarding processes to include:

Buddy system.
Best practices.
Ensure PMWeb training road map is conducted to meet account requirements.

Provides guidance/mentors on programming practices and techniques to individuals and cross-functional teams.
Enforces team and organizational standards and practices (e.g. at walkthroughs and peer code reviews).
Estimates and prioritizes work to maximize value while taking into account risk, effort and dependencies.
Engages in continuous learning by developing and executing on a learning plan.
Supporting the PC team alignment within the PM group.
Ensure resources are assigned and adjusted to reflect the availability of funding.
Adjust team size to maintain margins, and deliverables for BGIS.
Work order management, Review and confirm appropriate programs to identify and adjust to reflect client requirements.
Monitor the PDS projects with WOs and transfer when EPO’s are required.
Support management of client funding, monitor Opex and Capital and the assignment of projects.

Web Applications

Performs work with reporting updates to the manager on a weekly/by weekly basis.
SPoC for client for specialized systems that the client uses.
SPoC as intermediary between client and our team.
Responsible for ensuring training associated.
Responsible for interdependencies between Client systems and BGIS systems.
Main client liaison for all:

Training implementation
Fault finding for team concerns effective project life cycles.

Issue Resolution

Link (first responder) between account and OneCall/PMweb for issue resolution.
Provides support, guidance and production assurance for complex or urgent problems.
Raises impediments, risks, and issues as early as possible and work with the team to mitigate as needed.
Provides solutions / suggestions for better process / procedures.
Advocates for quality in all aspects of development efforts based on the team's definition of quality.
Assists in the design of business solutions.
Works with all departments to address any financial risks, for the client of sub trades.

Impact Analysis, Process Improvement and Best Practice

Leads team discussions in the analysis and collaboration to clarify and improve specifications or to identify alternative programming solutions.
Conducts impact analysis for proposed changes to or problems across the system.
Makes recommendations or decisions on application design, standards and process improvements.
Works with the PM teams on performance issues impacting the PC team.
Performance monitoring for the PM team, to ensure best practice is being observed, mitigating rework.
Implement governance requirements.
Monitor and control KPI risks.
Responsible for implementing all process throughout the team (PC team).
Responsible for reporting as required.

Technical Documentation

Prepares technical documentation (e.g., user guides, technical specifications).

Knowledge & Skills

5-8 years of project administration work experience.
In depth knowledge of PMWeb.
Community college diploma or equivalent training.
Ability to lead and engage a team of individuals.
Abililty to manage multiple tasks simultaneously.
Ability to change direction to meet business requirements.
Advanced administrative, coordination and organizational skills.
Advanced project administration abilities.
Ability to support and enforce change to maintain accurate data.
Strong attention to detail and data accuracy.
Ability to extract and compile data into reports.
Ability to communicate effectively with others for the purpose of providing feedback, conveying information, data exchange, clarification and follow up.
Computer proficiency in PMWeb MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications.

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of $96,322 - $120,402 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Leads and supports a project administration team across multiple programs, overseeing staffing, onboarding, training, work allocation, governance, and client-system coordination. Ensures project documentation, funding and financial controls, reporting, issue resolution, and process improvements meet client and organizational requirements.

Requirements

Requires 5–8 years of project administration experience, in-depth PMWeb knowledge, and a community college diploma or equivalent training. Candidates should demonstrate team leadership, strong administrative and organizational skills, attention to detail, reporting ability, proficiency with Microsoft Office applications, and interest in pursuing Project Management Institute accreditation.

Skills

Team Leadership
Project Administration
PMWeb
Project Governance
Work Order Management
Financial Monitoring
Client Liaison
Issue Resolution
Process Improvement
Impact Analysis
KPI Monitoring
Project Documentation
Data Accuracy
Reporting
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

PMWeb
Microsoft Project
Microsoft Excel
Microsoft Outlook
Project Administration
Project Management
Project Governance
Project Documentation
Project Setup
Funding Management
Financial Monitoring
Capital Expenditure
Operating Expenditure
Work Order Management
Client Systems
BGIS Systems
Team Leadership
Hiring
Onboarding
Training
Resource Allocation
KPI Monitoring
Impact Analysis
Process Improvement
Risk Management
Issue Resolution
Technical Documentation
Reporting

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