Jobs in Vaughan, ON and nearby

Jobs within 25 km of Vaughan, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

48,378 listings · 6,990 employers Counted Oct 9, 2026. How we count

About these jobs

Employers hiring include Loblaw Companies Limited (911 listings), Shoppers Drug Mart (699 listings), Scotiabank (578 listings).

Common roles: Software engineer, Retail sales associate, Project manager.

7,186 of these listings include employer-provided pay. Open a job to see its currency and pay period.

Advertised starting pay
Pay period	Median starting pay	Listings
CAD / year	85,000.00	4,151
CAD / hour	23.43	2,319
USD / year	120,000.00	350
USD / hour	22.25	96
CAD / month	4,500.00	15
GBP / hour	35.00	14
CAD / week	1,125.00	13

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Workplace classifications: 0% remote, 28% hybrid, 71% on-site, 0% not specified. Hybrid and on-site classifications may be inferred from descriptions. Check the original ad.

Based on the dated count above. Listings can change. How we count

Jobs in Vaughan, ON and nearby

Within 25 km

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Added 19 hours ago
YC
CUPE 2331 Temporary Lunchtime Supervisor - Pope Francis
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Aurora, ON
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Aurora, ON
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Richmond Hill, ON
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York Catholic District School Board
Vaughan, ON
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York Catholic District School Board
Maple, ON
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- Full-time
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Vaughan, ON
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BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial administration, and project setup requirements. They also monitor project progress, prepare status reports, and ensure all project close-out activities are completed accurately.

Requirements

Candidates must have a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project, Excel, and Outlook, is required along with strong organizational skills.

Skills

Project administration
Data entry
Project documentation
Financial administration
Purchase order processing
Reporting
Risk assessment
Project close out
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Data accuracy

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Management
Project Reporting
Key Performance Indicators
Risk Management
MS Office
MS Project
MS Excel
MS Outlook
Data Management
Project Management Institute
Administrative Support
Project Delivery
Database Input
Invoicing

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