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Added 3 mins ago
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Administrative Support Agent, Class I - Student Services
CEGEP - John Abbott College
Sainte-Anne-de-Bellevue, QC
- $25.65 to $28.68 CAD / hour
- Full-time
JOB SUMMARY: under the direct supervision of the director of Student Services, to perform administrative and clerical duties in student services
Added 3 mins ago
AT
Driver Settlement Services Clerk
Armour Transportation Systems
Moncton, NB
- Full-time
Added 3 mins ago
CA
Sport & Exercise Medicine Physician for Move Medicine in Sudbury, Ontario
Canadian Academy of Sport & Exercise Medicine
Sudbury, ON · Greater Sudbury, ON
- Part-time
…established referral network, existing patient demand, experienced administrative support, and the clinical infrastructure already in…
Added 3 mins ago
CI
Assembleur/Assembler
Calian in Space & Technology
Montreal, QC
- Full-time
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All…
Added 3 mins ago
BC
Surgical Clinical Reviewer
Brant Community Healthcare System
Brantford, ON
- Full-time
Ability to communicate and interact with all members of the surgical team and administrative staff in a professional and courteous manner.
Added 3 mins ago
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Senior Software Developer – GeoTalent / .NET
Bevertec
Toronto, ON
- Contract
Experience building both front-end web features and back-end/administrative console features within GeoTalent
Added 3 mins ago
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LEARNING & COMPLIANCE COORDINATOR (MATERNITY LEAVE REPLACEMENT | FIXED TERM)
Northumberland Ferries Limited
Charlottetown, PE
- Full-time
Added 3 mins ago
AS
Business Administrator – Investment Operations
Argosy Securities Inc.
Toronto, ON
- Full-time
This is more than a general administrative position. You'll gain hands-on experience with the day-to-day operations of a securities dealer, working with Investment Advisors, clients and…
Added 3 mins ago
SG
Logistics Coordinator
Sailors Group Ltd.
Winnipeg, MB
- Full-time
Added 3 mins ago
TP
Early Childhood Development Manager
Trimark People Solutions
Alert Bay, BC
- Full-time
Administrative Support: Perform additional duties and responsibilities as assigned to support the success of ECD programming.
Added 3 mins ago
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Accounting Manager
Saskatchewan Crop Insurance Corporation (SCIC)
Melville, SK
- Full-time
Co-ordinates and prepares federal and provincial claims in accordance with Federal and Provincial statutes, regulations and agreements to ensure funding of administrative activities.
Added 3 mins ago
TC
Human Services Specialist
Tata Consultancy Services
Winnipeg, MB
- Contract
…the broader HR community and leaders with transactional and administrative…
Added 3 mins ago
BG
Operations Administrator - Payments
Butterfield Group
Moncton, NB
- Full-time
Added 3 mins ago
CI
EIC Client Service Representative
CMB Insurance Brokers
Grande Prairie, AB
- Full-time
…operation of the brokerage. Your primary role will be to act as administrative and clerical support for the EIC team to maintain positive and proactive customer communications for the…
Added 3 mins ago
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Customer Service Representative
Torstaff
Vaughan, ON
- Full-time
Added 3 mins ago
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Content Coordinator eBusiness / Coordonnateur(trice) de contenu eBusiness
Leviton
Pointe-Claire, QC
- Full-time
Added 3 mins ago
OG
Coordonnateur(trice) logistique / Logistics Coordinator
OEC Group (Canada)
Montreal, QC
- Full-time
Added 3 mins ago
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Executive & Operations Assistant
Real Fruit Bubble Tea
Toronto, ON
- $20 to $25 CAD / hour
- Full-time
Reporting to designated management, the Executive & Operations Assistant will provide administrative, coordination, communication, and operational support to HQ leadership, Regional…
Added 3 mins ago
ZC
Equipment Parts Sales Representative – Canada & U.S.
Zuma Canada
Chilliwack, BC
- Full-time
Zuma is building AI-supported tools to automate the painful administrative side of sales. These tools will help capture customer communication, organize opportunities, surface urgent leads,…
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Buyer
Gescan
Coquitlam, BC
- Full-time
Added 3 mins ago
VH
Clinical Assistant- Bilingual
Verismo Health
Casselman, ON
- Full-time
…environment. The role also involves collaborating with clinical and administrative teams, maintaining confidentiality, and adhering to clinic protocols and safety…
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Client Financial Services Agent
Desjardins
Montreal, QC · Caisse Desjardins du Sud-Ouest de Montréal
- Full-time
Added 5 mins ago
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Manager
Desjardins
Montreal, QC · Quebec, QC · Complexe Desjardins Montréal
- Full-time
…its business plan, and overseeing activities supporting the administrative department’s strategic orientations. With an ability to develop talent and drive results, you are able to…
Added 5 mins ago
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Administrative assistant
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 5 mins ago
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Advisor, Communications
Desjardins
Saint-Hyacinthe, QC · Levis, QC
- Part-time

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial administration, and project setup requirements. They also monitor project progress, prepare status reports, and ensure all project close-out activities are completed accurately.

Requirements

Candidates must have a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project, Excel, and Outlook, is required along with strong organizational skills.

Skills

Project administration
Data entry
Project documentation
Financial administration
Purchase order processing
Reporting
Risk assessment
Project close out
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Data accuracy

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Management
Project Reporting
Key Performance Indicators
Risk Management
MS Office
MS Project
MS Excel
MS Outlook
Data Management
Project Management Institute
Administrative Support
Project Delivery
Database Input
Invoicing

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