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Added 4 mins ago
E
Subcontracts Payable Insurance Administrator
EllisDon
London, ON
- Full-time
You As a Subcontracts Payable Insurance Administrator Will
Added 4 mins ago
E
Subcontractor Payable Administrator
EllisDon
London, ON
- Full-time
You As a Subcontractor Payable Administrator Will
Added 4 mins ago
BH
Manager, Outpatient Mental Health & Addictions, Addictions- #502-26
Brightshores Health System
Owen Sound, ON
- Full-time
Minimum 2-5 years management and/or project management experience in a hospital setting or community development
Added 5 mins ago
RJ
Branch Assistant
Raymond James
AB
- Full-time
Work closely with the Senior Branch Administrator supporting staff initiatives & communications, onboarding and offboarding support staff, track and maintain staff vacations & absences and…
Added 19 mins ago
R
Construction Project Administrator
Raise
Saskatoon, SK
- Full-time
Raise is currently hiring a Construction Project Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an…
Added 19 mins ago
HD
Specialist - Server Support - JWS (35hrs)
Halton District School Board
Burlington, ON
- Full-time
…departmental projects; planning, executing, monitoring and revising project materials and documentation as required and works with HDSB stakeholders to inform and manage needs and…
Added 49 mins ago
TU
Research and Outreach Project Coordinator
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Part-time
The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team. Works with all faculty cluster members,…
Added 1 hour ago
BC
Project Manager (Construction Manager)
Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
We are currently seeking a qualified Project Manager (Construction Manager) to join our Infrastructure team, based out of Toronto ON. The Project Manager will manage the organization and…
Added 1 hour ago
IP
Parking Enforcement Administrator
Indigo Park Canada
Vancouver, BC
- Full-time
At Indigo, we're looking for a Parking Enforcement Administrator to support our national Enforcement team. In this role, you'll be responsible for reporting, analytics, and day-to-day…
Added 1 hour ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Remote, Canada
- Full-time
- Remote
This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working…
Added 2 hours ago
Lead, Contract Administrator
L3Harris Technologies
Enfield, NS · Mirabel, QC
The Lead, Contract Administrator reports to the Senior Manager of Contracts. The successful incumbent is responsible for:
Added 2 hours ago
F
Health & Safety Administrator
FlatironDragados
AB · Edmonton, AB
- Full-time
Evaluates and identifies all safety equipment needs for project work. Participates in daily and weekly meetings to ensure all necessary equipment is ordered, stocked and available for…
Added 2 hours ago
UO
Intermediate Medical Office Administrator
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Reporting to the Clinical Manager, Student Health and Wellness Centre, the Intermediate Medical Office Administrator (MOA) provides comprehensive medical and administrative support to…
Added 2 hours ago
UO
Research and Outreach Project Coordinator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
- $4,582 to $4,816 CAD / month
- Part-time
The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team. Works with all faculty cluster members,…
Added 2 hours ago
C
Enterprise Performance Management Lead System Administrator
Couche-Tard
Laval, QC
- Full-time
As EPM Lead System Administrator, you will be responsible for the day-to-day administration, maintenance, and optimization of the enterprise performance management platform. You will ensure…
Added 3 hours ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 3 hours ago
BH
Manager, Outpatient Mental Health & Addictions #502-26
Brightshores Health System
Owen Sound, ON
- Full-time
Minimum 2-5 years management and/or project management experience in a hospital setting or community development
Added 3 hours ago
TB
NetSuite Administrator
The Byng Group
Vaughan, ON
- Full-time
We are hiring a Junior NetSuite Administrator to help configure, customize and support our NetSuite account. You will work directly with our NetSuite Architect on workflows, forms, custom…
Added 3 hours ago
CI
Account Executive - Emerging & Commercial Acc
CloudKettle Inc
Toronto, ON
- Up to $120,000 CAD / year
- Full-time
…serving as a trusted advisor to key stakeholders, unlocking new project revenue within existing accounts, and building a growing book of business via new logo…
Added 4 hours ago
CA
Account Executive - Emerging & Commercial Acc
CloudKettle, a Bell Canada company
Toronto, ON
- Full-time
…serving as a trusted advisor to key stakeholders, unlocking new project revenue within existing accounts, and building a growing book of business via new logo…
Added 4 hours ago
FC
Health & Safety Administrator
Flatiron Construction Corp
Edmonton, AB
- Other
Evaluates and identifies all safety equipment needs for project work. Participates in daily and weekly meetings to ensure all necessary equipment is ordered, stocked and available for…
Added 4 hours ago
T&
Senior Contract Administrator
Turner & Townsend
Calgary, AB
- Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 4 hours ago
G
MANAGER, FINANCE ENABLEMENT, TECHNOLOGY & TRANSFORMATION (HYBRID)
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Coordinate model testing, release readiness, documentation, administrator capability, end-user training, and ongoing support.
Added 4 hours ago
VC
Subcontract Administrator
VINCI Construction Grands Projets Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Project Contracts Manager, the Subcontract Administrator is responsible for monitoring subcontract performance through continuous progress reviews of each subcontract,…
Added 4 hours ago
V
Windows Server Administrator
VySystems
Toronto, ON
- Contract
…infrastructure operations, security, cloud engineering, and project stakeholders to ensure successful project delivery. Develop and maintain technical documentation, implementation…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial administration, and project setup requirements. They also monitor project progress, prepare status reports, and ensure all project close-out activities are completed accurately.

Requirements

Candidates must have a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project, Excel, and Outlook, is required along with strong organizational skills.

Skills

Project administration
Data entry
Project documentation
Financial administration
Purchase order processing
Reporting
Risk assessment
Project close out
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Data accuracy

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Management
Project Reporting
Key Performance Indicators
Risk Management
MS Office
MS Project
MS Excel
MS Outlook
Data Management
Project Management Institute
Administrative Support
Project Delivery
Database Input
Invoicing

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