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Added 13 mins ago
DC
Water Resources Designer/Technologist
Dillon Consulting Limited
Fredericton, NB · Winnipeg, MB · Saint John, NB · Vancouver, BC · Halifax, NS · Calgary, AB
- Full-time
Dillon Consulting Limited (Dillon) is a proudly Canadian, 100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. With…
Added 13 mins ago
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CNC machinist
Héroux-Devtek
Cambridge, ON
- Full-time
Support for the payment of contributions to the professional order or relevant certifications & Trainings
Added 13 mins ago
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Senior Full Stack Java Engineer
Miratech
Canada
- Full-time
…brings together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we…
Added 13 mins ago
FB
Assistant Department Manager - Southwest Ontario
Farm Boy Inc.
Brantford, ON
- From $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 13 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
London, ON
- From $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 13 mins ago
UH
Physiotherapy Assistant
University Health Network
Toronto, ON
- Full-time
As an integral member of Altum Health’s clinical team, the Physiotherapy Assistant is responsible for providing support to the clinicians and clinical services/facilities, under the…
Added 13 mins ago
R(
Keyholder (Part time) - Dartmouth Crossing
Reitmans (Canada) Ltée/Ltd
NS · Dartmouth, NOVA SCOTIA
- Part-time
As a Key Holder, you will support the management team in creating a welcoming, customer-focused environment that reflects the brand’s image. You bring energy, style expertise, and a…
Added 13 mins ago
RB
CCAO Senior Manager Operations
Royal Bank of Canada
Toronto, ON
- Full-time
Support team capability elevation through continued coaching and professional development initiative
Added 13 mins ago
EC
Profit Centre Manager
EMCO Corporation
Hamilton, ON
- Full-time
Our purpose is to help build stronger communities by delivering the products, expertise, and service that support critical systems in residential, commercial, industrial, and infrastructure…
Added 13 mins ago
A
Gastroenterology, Therapeutic Specialist Atlantic (NB, NS, PEI, NL)
AbbVie
Halifax, NS
- Full-time
…performance and effectively build strong customer relationships and support customer needs to maximize short and long-term sales performance, while placing the patient at the center of any…
Added 26 mins ago
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Dispatch Coordinator
Hays
Toronto, ON · Scarborough, ON
- $25 to $27 CAD / hour
- Contract
Provide administrative assistance and backup support to the Operations Manager and Service Manager.
Added 26 mins ago
R-
Keyholder (Part time) - Smart Centres Chilliwack
RCL - Reitmans Canada Ltd/Ltée
Chilliwack, BC
- Part-time
As a Key Holder, you will support the management team in creating a welcoming, customer-focused environment that reflects the brand’s image. You bring energy, style expertise, and a…
Added 26 mins ago
EC
Profit Centre Manager
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Hamilton, ON
- $65,000 to $75,000 CAD / year
- Full-time
Our purpose is to help build stronger communities by delivering the products, expertise, and service that support critical systems in residential, commercial, industrial, and infrastructure…
Added 26 mins ago
W
Financial Systems Analyst II
WorkSafeBC
Richmond, BC
- Full-time
We want to hear from you, if you can provide operational and technical business support to the users of our financial systems! In this role, you’ll support financial systems business…
Added 26 mins ago
CG
Dispatcher
Canadoor Garage Doors
Barrie, ON
- Full-time
Ensure every customer receives fast, reliable, professional service, the Canadoor way.
Added 26 mins ago
O
Senior Facilities Manager
OCS
London, ON
- Full-time
Be a hands-on leader who actively engages with the team and customers, spending time on the ground to understand challenges, provide real-time support, and model best practices.
Added 26 mins ago
PD
Senior Construction after-disaster Project Manager
Paul Davis Restoration of the National Capital Region, VA
Amherst, QC · Saint-Rémi-d’Amherst, QC
- Full-time
Continued certification and professional development support
Added 26 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
London, ON
- $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 26 mins ago
FB
Assistant Department Manager - Southwest Ontario
Farm Boy Inc.
Brantford, ON
- $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 26 mins ago
LI
Process Improvement Lead
Livingston International
Toronto, ON
- Full-time
Align finance systems and technology platforms to support critical business processes and reporting requirements.
Added 26 mins ago
RA
Import Operations Specialist - Freight Forwarding
Reimer Associates Inc.
Dollard-Des Ormeaux, QC
- $60,000 to $70,000 CAD / year
- Full-time
…opportunity for a detail-oriented, service-driven logistics professional with hands-on ocean import experience who enjoys working in a fast-paced environment and being a key part of daily…
Added 26 mins ago
AC
Technical Product Manager(Healthcare)
Avenue Code
Mississauga, ON
- Contract
…prefer the word ‘partner’ over ‘vendor’, and our investment in professional relationships is a reflection of that philosophy. We pride ourselves on our technical acumen, our collaborative…
Added 26 mins ago
R
Customer Relationship Management Manager
Rates.ca
Welland, ON
- $85,000 to $105,000 CAD / year
- Full-time
Familiarity with policy administration systems or insurance-specific CRM and data environments.
Added 26 mins ago
MR
Graphic Designer
MDPI Romania
Toronto, ON
- Other
Professional experience working within established brand guidelines and design systems is an asset.
Added 26 mins ago
GD
IT Infrastructure Area Manager
General Dynamics Land Systems–Canada
London, ON
- Full-time
…are delivered, and drive key infrastructure initiatives that support a dynamic…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial administration, and project setup requirements. They also monitor project progress, prepare status reports, and ensure all project close-out activities are completed accurately.

Requirements

Candidates must have a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project, Excel, and Outlook, is required along with strong organizational skills.

Skills

Project administration
Data entry
Project documentation
Financial administration
Purchase order processing
Reporting
Risk assessment
Project close out
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Data accuracy

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Management
Project Reporting
Key Performance Indicators
Risk Management
MS Office
MS Project
MS Excel
MS Outlook
Data Management
Project Management Institute
Administrative Support
Project Delivery
Database Input
Invoicing

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