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Added 10 mins ago
CA
Construction Administrator / CA Lead
Coles Associates Ltd
Charlottetown, PE
- Full-time
We are seeking a Construction Administrator / CA Lead to join our Charlottetown, PEI office. In this role, you will support the successful delivery of projects through the construction…
Added 21 mins ago
SD
Store Administrator, Hourly Part Time Day
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SD
Store Administrator, Hourly Part Time Day
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SD
Store Administrator, Hourly Part Time Day
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Store Administrator, Hourly Part Time Day
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Store Administrator, Hourly Part Time Day
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CT
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- Full-time
Prior experience as a network engineer, specialist or network administrator.
Added 31 mins ago
TB
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We are currently searching for a Operations Administrator reporting to the Supervisor, Operations. This is a full-time, permanent opportunity working Monday to Friday. The Operations…
Added 44 mins ago
SD
Store Administrator, Hourly Full Time Flexible Shifts
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Store Administrator, Hourly Part Time Day Greenlight Requisition
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MT
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MT
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Added 46 mins ago
SD
Store Administrator, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Canada
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Added 46 mins ago
SD
Store Administrator, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
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Added 46 mins ago
D
Manager, Fund Accounting
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Added 59 mins ago
WC
Project Manager
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- Full-time
Proven working experience as a project administrator in the information technology sector
Added 59 mins ago
CO
IS Support Technician
City of Vernon
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- From $39.51 CAD / hour
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Added 1 hour ago
Snow Safety Supervisor - Winter 2026/27
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C
Quality Management System Specialist
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- Full-time
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Added 1 hour ago
SH
Database Administrator
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- Full-time
Reporting to the Manager of Database Services and Application, the Database Administrator role is responsible for managing Oracle and SQL server databases, ensuring their availability,…
Added 1 hour ago
DE
administrative assistant
DT Electrical Contractors
Sault Ste. Marie, ON
- $25 to $35 CAD / hour
- Full-time
- Contract
- On-site
SERVICE COORDINATOR / DISPATCHER & PERMITS ADMINISTRATOR DT Electrical Contractors is looking for an organized and motivated Service Coordinator to manage the daily flow of our electrical…
Added 2 hours ago
SC
Utility Systems Technician - Stoney Creek Sanitary District
Shenandoah County
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- Part-time

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, prepare progress and cost reports, and communicate risks to project managers. Coordinate vendor setup, purchase orders, invoice reconciliation, and project financial and documentation closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative experience. Candidates should have strong organizational and administrative skills, attention to detail, accurate data-handling and reporting abilities, effective communication, and proficiency with Microsoft Office, particularly Project, Excel, and Outlook.

Skills

Project Administration
Project Setup
Project Documentation
Project Tracking
Status Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Setup
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Tracking
Status Reports
Project Financial Administration
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Reporting
Key Performance Indicators
Risk Management
Project Closeout
Cost Estimates
Microsoft Office
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

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