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Added 2 hours ago
BT
IT Support Administrator
Beanfield Technologies Inc.
Toronto, ON
- $70,000 to $90,000 CAD / year
- Full-time
The IT Applications & Support Administrator II serves as a mid-level technical specialist bridging day-to-day end user support and enterprise application ownership within the End User…
Added 4 hours ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The position is responsible for the effective operation of the Head Office and front-office administrative services, manages departmental facilities and space administration, coordinates…
Added 5 hours ago
UO
Manager, Head Office & Facilities
University of British Columbia
Vancouver, BC · UBCV | Civil and Mechanical Engineering Building (CEME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The position is responsible for the effective operation of the Head Office and front-office administrative services, manages departmental facilities and space administration, coordinates…
Added 6 hours ago
FS
Area Safety Manager
First Student
Toronto, ON · Scarborough, ON
- Full-time
Work closely with the workers' compensation third-party administrator to proactively manage claims.
Added 6 hours ago
AL
Senior Payroll Administrator
AGAT Laboratories
Calgary, AB
- Full-time
AGAT is hiring a Senior Payroll Administrator, for a full-time permanent position working out of our Calgary corporate office, the successful candidate will be responsible for supporting…
Added 7 hours ago
T
Cloud Administrator – Microsoft Azure
Techso
Montreal, QC
- Full-time
Techso is looking for a Cloud Administrator – Microsoft Azure to support clients in designing, deploying, securing, and optimizing their cloud environments.
Added 7 hours ago
Q(
MONTREAL [HYBRID] - Storage Administrator
QUANTEAM (RAINBOW PARTNERS Group)
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…consulting firm specializing in Banking, Finance, and Financial Services. Guided by our core values of closeness, teamwork, diversity, and excellence, our team of 1,000 expert consultants,…
Added 8 hours ago
D
Senior Administrator, Core Datastorage
Domtar
Montreal, QC
- Full-time
The location in Montreal , ( Quebec , Canada ), is seeking talent to fill the position of Senior Administrator, Core Datastorage . This job is full-time permanent .
Added 8 hours ago
Senior Specialist, Software Engineering (CI/CD & Automation Engineering)
CMHC - SCHL
Ottawa, ON · Montreal, QC
CMHC is committed to continuously improving our IT services and operational efficiency. The addition of new IT roles is a strategic move to bolster our capabilities and ensure we can meet…
Added 8 hours ago
MC
Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
- Full-time
…onboardings, they are looking to add an experienced Level 2/3 Network Administrator & Projects Specialist to their Professional Services…
Added 9 hours ago
SW
ScotiaMcLeod Assistant Branch Administrator
Scotia Wealth Management
Toronto, ON
- Full-time
The Assistant Branch Administrator plays an important role in supporting the Branch Management Team by helping ensure smooth day-to-day operations, strong administrative support, and…
Added 9 hours ago
ScotiaMcLeod Assistant Branch Administrator
Scotiabank
Toronto, ON
The Assistant Branch Administrator plays an important role in supporting the Branch Management Team by helping ensure smooth day-to-day operations, strong administrative support, and…
Added 9 hours ago
BH
Manager, Outpatient Mental Health & Addictions, Addictions- #502-26
Brightshores Health System
Owen Sound, ON
- Full-time
Reporting to the Director, Mental Health and Addiction Services, the Manager will oversee the development, management, evaluation and continuous improvement of quality patient care…
Added 9 hours ago
WR
After School Support - LTO - 10 hrs per week
Waterloo Region District School Board
New Hamburg, ON
- Full-time
Added 9 hours ago
HD
Specialist - Server Support - JWS (35hrs)
Halton District School Board
Burlington, ON
- Full-time
…the board’s core systems to troubleshoot and resolve complex technical issues. The Specialist leads and manages Information Services and cross departmental projects; planning, executing,…
Added 10 hours ago
IP
Parking Enforcement Administrator
Indigo Park Canada
Vancouver, BC
- Full-time
The Enforcement Administrator position is responsible for providing reporting, analytics, and day-to-day operational services for the Enforcement department. Reporting to the Sr. Director…
Added 10 hours ago
EM
AI Solutions Lead
EC Managed IT
Langley (District), BC · Langley, BC
- Full-time
· Write in plain language that an owner, a manager, or an administrator can trust.
Added 11 hours ago
Lead, Contract Administrator
L3Harris Technologies
Enfield, NS · Mirabel, QC
The Lead, Contract Administrator reports to the Senior Manager of Contracts. The successful incumbent is responsible for:
Added 11 hours ago
F
Health & Safety Administrator
FlatironDragados
AB · Edmonton, AB
- Full-time
…Specialist, you will inspect, evaluat e , train and provide technical support for work crews to ensure compliance with Health and Safety program and agency…
Added 12 hours ago
C
Enterprise Performance Management Lead System Administrator
Couche-Tard
Laval, QC
- Full-time
As EPM Lead System Administrator, you will be responsible for the day-to-day administration, maintenance, and optimization of the enterprise performance management platform. You will ensure…
Added 12 hours ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through…
Added 12 hours ago
BH
Manager, Outpatient Mental Health & Addictions #502-26
Brightshores Health System
Owen Sound, ON
- Full-time
Reporting to the Director, Mental Health and Addiction Services, the Manager will oversee the development, management, evaluation and continuous improvement of quality patient care…
Added 12 hours ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
The Coordinator, Exam Planning, Candidate Services, and Records is responsible for the end-to-end coordination of exam administration at Skilled Trades Ontario. This includes planning and…
Added 13 hours ago
CI
Account Executive - Emerging & Commercial Acc
CloudKettle Inc
Toronto, ON
- Up to $120,000 CAD / year
- Full-time
…our team and help grow our business. Someone with an eye for technical details, passionate about problem-solving, building relationships, and connecting with customers and…
Added 13 hours ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
- Full-time
The Coordinator, Exam Planning, Candidate Services, and Records is responsible for the end-to-end coordination of exam administration at Skilled Trades Ontario. This includes planning and…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, prepare progress and cost reports, and communicate risks to project managers. Coordinate vendor setup, purchase orders, invoice reconciliation, and project financial and documentation closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative experience. Candidates should have strong organizational and administrative skills, attention to detail, accurate data-handling and reporting abilities, effective communication, and proficiency with Microsoft Office, particularly Project, Excel, and Outlook.

Skills

Project Administration
Project Setup
Project Documentation
Project Tracking
Status Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Setup
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Tracking
Status Reports
Project Financial Administration
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Reporting
Key Performance Indicators
Risk Management
Project Closeout
Cost Estimates
Microsoft Office
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

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