Find work in Canada.

319,651 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 11 hours ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…front-office administrative services, manages departmental facilities and space administration, coordinates the operational implementation of renovations and facilities projects, and…
Added 12 hours ago
UO
Manager, Head Office & Facilities
University of British Columbia
Vancouver, BC · UBCV | Civil and Mechanical Engineering Building (CEME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…front-office administrative services, manages departmental facilities and space administration, coordinates the operational implementation of renovations and facilities projects, and…
Added 15 hours ago
B
Branch Operations Administrator, Nesbitt Burns (contract)
BMO
Montreal, QC · MCGC
- Full-time
Schedules meetings and coordinates meeting facilities and set-up.
Added 15 hours ago
D
Senior Administrator, Core Datastorage
Domtar
Montreal, QC
- Full-time
…our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the…
Added 15 hours ago
BL
Director of Operations and Human Resources
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
This is a senior leadership position offering significant responsibility across Firm operations, people and resource management, technology, facilities, marketing and strategic initiatives.
Added 15 hours ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Mississauga, ON
- $60,000 to $70,000 CAD / year
- Full-time
This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working…
Added 16 hours ago
RJ
Branch Assistant
Raymond James
AB
- Full-time
Work closely with the Senior Branch Administrator supporting staff initiatives & communications, onboarding and offboarding support staff, track and maintain staff vacations & absences and…
Added 16 hours ago
UO
Administrator, Competition Development
University of Manitoba
Winnipeg, MB
- Full-time
Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of…
Added 16 hours ago
WS
CLASS II CLERK - MGEU
Winnipeg School Division
Winnipeg, MB
- Part-time
Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of…
Added 18 hours ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Remote, Canada
- Full-time
- Remote
This is an ideal opportunity for an experienced administrator who enjoys being the person behind the scenes who keeps things moving. The successful candidate will be comfortable working…
Added 19 hours ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 19 hours ago
CL
Reception & Client Intake Coordinator
Crossroads Law
Calgary, AB
- Contract
· Three (3) years’ experience working as a receptionist, intake coordinator, or administrator at a law firm is required.
Added 21 hours ago
SH
Manager Security Team - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general direction of the Site Lead, Facilities Support Services, the Manager, SBH Security Team is responsible to support overall security services operations including access…
Added 22 hours ago
SH
CLASS II CLERK - MGEU
Sisler High School
Winnipeg, MB
- Full-time
Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of…
Added 23 hours ago
Manager Security Team - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Site Lead, Facilities Support Services, the Manager, SBH Security Team is responsible to support overall security services operations including access…
Added 1 day ago
B
Facility Operations Manager
BGIS
Toronto, ON · Etobicoke, ON
- Full-time
Ensures the availability of an adequate inventory of tools and other supplies to operate the facilities
Added 2 days ago
H
Assistant Contract Administrator
HDR
Toronto, ON
- Full-time
…bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our…
Added 2 days ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
AI
Branch Administrator
Ainsworth Inc
Halifax, NS
- Full-time
Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across…
Added 2 days ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Act as the primary coordinator for office facilities, maintenance services, vendors, and workplace-related issues to ensure a safe, functional, and well-maintained office environment.
Added 2 days ago
W
HSE Specialist
Worley
AB · Edmonton, AB
- Full-time
…support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations and other industrial projects. As part of the global Worley team, we enjoy shared…
Added 2 days ago
TE
Branch Administrator
TK Elevator
Sudbury, ON · Greater Sudbury, ON
- Full-time
Added 3 days ago
Program Administrator, Policy (contract until May 2028, Hybrid, Toronto)
Law Society of Ontario
Toronto, ON
…portal postings, meeting packages, attendance records, catering, facilities, and related…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, prepare progress and cost reports, and communicate risks to project managers. Coordinate vendor setup, purchase orders, invoice reconciliation, and project financial and documentation closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative experience. Candidates should have strong organizational and administrative skills, attention to detail, accurate data-handling and reporting abilities, effective communication, and proficiency with Microsoft Office, particularly Project, Excel, and Outlook.

Skills

Project Administration
Project Setup
Project Documentation
Project Tracking
Status Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Setup
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Tracking
Status Reports
Project Financial Administration
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Reporting
Key Performance Indicators
Risk Management
Project Closeout
Cost Estimates
Microsoft Office
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

Report this job