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Added 32 mins ago
RM
IT Business Analyst (ServiceNow)
Redpath Mining Contractors and Engineers
Vaughan, ON
- Full-time
Work with vendors and third-party providers to manage system updates, integrations, and support services.
Added 1 hour ago
AC
Specialist, Fatigue Risk Management Program - Temporary
Air Canada
Toronto, ON
- Full-time
Manages the provision of support and assistance with respect to special project work.
Added 4 hours ago
M(
[C] Salesforce Engineer / Developer
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
MLSE is looking for a Senior Salesforce Loyalty Cloud Administrator/Developer to support the administration, configuration, development, integration, and ongoing optimization of our…
Added 6 hours ago
A
Facilities Administrator
Actalent
Calgary, AB
- $25 to $30 CAD / hour
- Contract
The Facilities Technician works within a collaborative, down-to-earth, and supportive project services team that provides administrative support to a broader facilities group. This position…
Added 9 hours ago
H
Administrator - Truck Account
Holman
Holman, NT
- $55,270 to $78,760 USD / year
- Full-time
Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout…
Added 11 hours ago
IC
Business Specialist
IT Connex
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Demonstrated project management skills; Business Analysis and Project Management Fundamentals training or PMP designation considered an asset
Added 12 hours ago
C
Senior Systems & Network Administrator (Windows, Linux, Cisco & F5)
CGI
Toronto, ON
- Full-time
We are seeking a highly skilled Senior Systems & Network Administrator to join our Infrastructure & Operations team. This role is responsible for the administration, maintenance,…
Added 12 hours ago
CO
Network Administrator – Information Technology
City of Methuen
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
A minimum of three (3) years of experience as Network Administrator or equivalent. Four-year degree in the field of computer science and/or equivalent work experience. Project management…
Added 12 hours ago
DC
Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility…
Added 12 hours ago
DC
Technical Specialist, Real Property Management
Defence Construction Canada
Cold Lake, AB
- Full-time
Preferred: university degree in one of the above fields and/or additional training in project management; professional certification may be required depending on position (e.g. Certified…
Added 13 hours ago
PC
Senior Business Systems Engineer - 1751 - 175325 - 175490
Piper Companies
ON · Durham, ON
- Full-time
Keywords: Senior Business Systems Engineer, Business Systems Analyst, ERP Engineer, ERP Administrator, NetSuite, Oracle ERP, SAP, Microsoft Dynamics, Workday, Enterprise Applications,…
Added 13 hours ago
MG
Technical Analyst
Michael Garron Hospital
Toronto, ON
- Full-time
Reporting to the IT Manager – Technical and Client Services, the Technical Analyst is responsible for the effective provisioning, installation, configuration, operation, support, and…
Added 13 hours ago
WC
Plant Administrator
WorkSi Consulting.
Mississauga, ON
- $30.5 CAD / hour
- Full-time
The Plant / Operations Administrator provides essential support for smooth operations, handling inspection, administrative and logistical support while working collaboratively with other…
Added 14 hours ago
B
Facility Manager III
BGIS
Orillia, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 15 hours ago
AS
Contract Administrator
Aker Solutions
St. John's, NL
- Full-time
Aker Solutions delivers integrated solutions, products and services to the global energy industry. We enable low-carbon oil and gas production and develop renewable solutions to meet future…
Added 15 hours ago
B
Facility Manager III
BGIS
Orillia, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 16 hours ago
CO
Manager of Parking Enterprise
City of Kitchener
Kitchener, ON
- Part-time
Lead, mentor and develop a dedicated team of 4 Parking Operations professionals, 1 Parking Operations Project Manager, 1 Parking Administrator and up to 35 part-time Parking Attendants…
Added 16 hours ago
JI
Manager, People Development
J.D. Irving, Limited
Saint John, NB
- Full-time
This role also provides leadership and direction to the Learning & Development Administrator while ensuring operational excellence across the learning portfolio. The salary range for this…
Added 17 hours ago
SH
SAP Contract Administrator (12-Month Term)
Siemens Healthineers
Oakville, ON
- Full-time
The SAP Contract Administrator is responsible for processing of all commercial/financial aspects of our daily business during the project realization phase for our long-term Healthineers…
Added 17 hours ago
RB
IT Operations Team Lead
Robert B. Somerville Co. Limited
King City, ON
- Full-time
Company Description Robert B. Somerville Co. Limited is a Canada-wide provider of integrated infrastructure services, supporting critical energy and utility systems across the country. The…
Added 17 hours ago
S
Senior Specialist, IT Operations (Service Management)
SaskPower
Regina, SK
- Full-time
Utilize Integration Hub, REST APIs, SOAP APIs, MID Servers, LDAP/Active Directory integrations, and Microsoft services and cloud platforms.
Added 18 hours ago
WI
Senior Construction Inspector
WSP in Canada
Sarnia, ON
- Full-time
…Sarnia, ON. Working in the field with contractors, clients, and project teams, you will apply your inspection and contract administration experience to help confirm that work is completed…
Added 18 hours ago
WI
Senior Construction Inspector
WSP in Canada
London, ON
- Full-time
…Sarnia, ON. Working in the field with contractors, clients, and project teams, you will apply your inspection and contract administration experience to help confirm that work is completed…
Added 18 hours ago
BP
Senior Production Engineer Scheduling
BNP Paribas
Montreal, QC
- Full-time
Reporting locally to the Head of Automation Services in AMER and functionally to the Global Head of Automation Services in EMEA, the production Engineer will be accountable for the…
Added 18 hours ago
SC
Office Administrator / Bookkeeper / HR Administrator
SCG Calgary Inc.
Calgary, AB
- Full-time
…excellence and long-lasting partnerships, our company ensures every project reflects precision, functionality, and…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 4, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, prepare progress and cost reports, and communicate risks to project managers. Coordinate vendor setup, purchase orders, invoice reconciliation, and project financial and documentation closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative experience. Candidates should have strong organizational and administrative skills, attention to detail, accurate data-handling and reporting abilities, effective communication, and proficiency with Microsoft Office, particularly Project, Excel, and Outlook.

Skills

Project Administration
Project Setup
Project Documentation
Project Tracking
Status Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Setup
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Tracking
Status Reports
Project Financial Administration
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Reporting
Key Performance Indicators
Risk Management
Project Closeout
Cost Estimates
Microsoft Office
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

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