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BGIS

Project Administrator

  • Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

This opening has closed.

The original listing is kept below for reference.

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Job details

Pay
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type
Full-time
Closing date
Experience
1 to 3 years of project administration or administrative work experience
Posting language
English
Posted

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Original job description

Archived listing. The details below describe a past opening.

Summary

 JOB DESCRIPTION

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

  • Inputs project information into databases and completes project set up process


Project Tracking and Documentation

  • Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Monitors project progress and timelines and prepares status reports to assist with timely project delivery.


Project Financial Administration

  • Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
  • Executes the purchase order process.
  • Reconciles purchase orders to invoices to ensure accuracy.


Project Reporting

  • Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Reviews and communicates risks to Project Managers.


Project Close Out Administration

  • Executes project close out requirements.
  • Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
  • Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
  • Reviews and reconciles actual project expenses against cost estimates.
  • Other duties as assigned.


Knowledge And Skills

  • Community college diploma
  • 1 to 3 years of project administration or administrative work experience
  • Strong administrative and organizational skills
  • Ability to provide project administration support
  • Ability to maintain accurate data
  • Strong attention to detail and data accuracy
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications


Licenses and/or Professional Accreditation

  • Demonstrates an interest in pursuing Project Management Institute Accreditation


This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, and prepare reports on progress, costs, and risks. Coordinate vendor setup and purchase orders, reconcile invoices and expenses, and complete project financial and administrative closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative work experience. Candidates should have strong organizational and administrative skills, attention to detail, data and reporting abilities, proficiency with Microsoft Office - particularly Project, Excel, and Outlook - and an interest in pursuing Project Management Institute accreditation.

Skills

  • Project Administration
  • Project Setup
  • Project Tracking
  • Document Management
  • Project Reporting
  • Financial Administration
  • Purchase Order Processing
  • Invoice Reconciliation
  • Vendor Coordination
  • Project Closeout
  • Data Accuracy
  • Data Compilation
  • Risk Communication
  • Organizational Skills
  • Microsoft Project
  • Microsoft Excel

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Management & Leadership
  • Finance & Accounting

Keywords

  • Project Administration
  • Project Setup
  • Project Tracking
  • Project Documentation
  • Project Plans
  • Meeting Minutes
  • Contracts
  • Bid Packages
  • Project Timelines
  • Status Reports
  • Vendor Qualification
  • Financial Systems
  • Purchase Orders
  • Invoice Reconciliation
  • Project Costs
  • Key Performance Indicators
  • Risk Reporting
  • Project Closeout
  • Expense Reconciliation
  • Microsoft Project
  • Microsoft Excel
  • Microsoft Outlook
  • Facilities Services

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