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BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 7, 2026

Original job description

Summary

JOB DESCRIPTION

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, and prepare reports on progress, costs, and risks. Coordinate vendor setup and purchase orders, reconcile invoices and expenses, and complete project financial and administrative closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative work experience. Candidates should have strong organizational and administrative skills, attention to detail, data and reporting abilities, proficiency with Microsoft Office - particularly Project, Excel, and Outlook - and an interest in pursuing Project Management Institute accreditation.

Skills

Project Administration
Project Setup
Project Tracking
Document Management
Project Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

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Keywords

Project Administration
Project Setup
Project Tracking
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Timelines
Status Reports
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Costs
Key Performance Indicators
Risk Reporting
Project Closeout
Expense Reconciliation
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

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