Find work in Canada.

336,262 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 37 mins ago
MANAGER, FINANCE ENABLEMENT, TECHNOLOGY & TRANSFORMATION (HYBRID)
Green Shield Canada
Toronto, ON · Windsor, ON
Coordinate model testing, release readiness, documentation, administrator capability, end-user training, and ongoing support.
Added 52 mins ago
B
Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 hour ago
UO
Operations & Faculty Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $4,981 to $5,713 CAD / month
- Full-time
Acts as Online Merchant Account Administrator; setting up requests for online credit/debit card payments. Ensuring PCI compliance with Financial Services policies and procedures. Tracks…
Added 3 hours ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- Contract
…demonstrate company strength and ability related to safety, project references and financial…
Added 4 hours ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- $48,000 to $58,000 CAD / year
- Contract
…demonstrate company strength and ability related to safety, project references and financial…
Added 5 hours ago
Project Administrator
MCW Group of Companies
Toronto, ON
MCW Custom Energy Solutions is currently looking for a self-motivated and enthusiastic Project Administrator to join our Toronto office. This is an excellent opportunity for someone who is…
Added 12 hours ago
B
Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.
Added 16 hours ago
CA
Construction Administrator / CA Lead
Coles Associates Ltd
Charlottetown, PE
- Full-time
We are seeking a Construction Administrator / CA Lead to join our Charlottetown, PEI office. In this role, you will support the successful delivery of projects through the construction…
Added 18 hours ago
G
Junior Systems Administrator
GraceMed
Oakville, ON
- $50,000 to $60,000 CAD / year
- Full-time
Transform Technology: Join GraceMed as an Junior System Administrator in Oakville!
Added 22 hours ago
SS
Project Estimator (Residential)
Summit Search Group
Winnipeg, MB
- Full-time
Added 23 hours ago
TG
Accounts Payable Administrator
Trillium Guideway Partners
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
…Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consist of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing…
Added 23 hours ago
A
Accounts Payable Administrator
Amico
Toronto, ON · North York, ON
- Full-time
The Accounts Payable Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting,…
Added 1 day ago
NR
Contracts Administrator
Northview Residential REIT
Calgary, AB
- Full-time
We are looking for a Corporate Administrator to join our Corporate-CapEx and Facilities team in Calgary, AB. Reporting to the Manager, Procurement, Supporting the effective administration…
Added 1 day ago
M
Lead Contracts Administrator
Metrolinx
Canada
- Full-time
…reports to identify areas of improvement in collaboration with project teams and work with vendors for implementation for the assigned…
Added 1 day ago
Project Manager
Government of Alberta
AB
As the project team leader, the Project Manager identifies project requirements with clients; coordinates the activities of all that support the project including in-house team members,…
Added 1 day ago
Technology Lead
Infosys
ON
Infosys is seeking an experienced Databricks Administrator with strong expertise in managing, securing, and optimizing Databricks environments on cloud platform: AWS. The ideal candidate…
Added 1 day ago
B
Project Administrator
BGIS
Toronto, ON
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 1 day ago
T&
Project Coordinator/Administrator
Turner & Townsend
Toronto, ON
- Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 1 day ago
S
IT System Administrator (Hybrid)
Siemens
Vaughan, ON
- Full-time
Siemens Ruggedcom IT is looking for a highly motivated IT System Administrator with a wide variety of IT knowledge and Project Management skills. In this role, you should be an excellent…
Added 1 day ago
T&
Project Coordinator/Administrator
Turner & Townsend
Toronto, ON
- Full-time
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 1 day ago
A
Facilities Administrator
Actalent
Calgary, AB
- $25 to $30 CAD / hour
- Contract
The Facilities Technician provides critical administrative and project support to facility and engineering teams, ensuring accurate documentation, effective cost control, and smooth…
Added 1 day ago
H
Administrator - Truck Account
Holman
Holman, NT
- $55,270 to $78,760 USD / year
- Full-time
Analyzes data and makes recommendations to customers and leadership to implement cost-saving initiatives
Added 1 day ago
B
Facility Manager III
BGIS
Orillia, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
B
Facility Manager III
BGIS
Orillia, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
SH
SAP Contract Administrator (12-Month Term)
Siemens Healthineers
Oakville, ON
- Full-time
The SAP Contract Administrator is responsible for processing of all commercial/financial aspects of our daily business during the project realization phase for our long-term Healthineers…

BGIS

Project Administrator

Toronto, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Oct 7, 2026

Original job description

Summary

JOB DESCRIPTION

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

Key Duties & Responsibilities

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

Knowledge And Skills

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

Apply About employer

More about this job

Responsibilities

Set up projects, maintain project records, monitor timelines, and prepare reports on progress, costs, and risks. Coordinate vendor setup and purchase orders, reconcile invoices and expenses, and complete project financial and administrative closeout.

Requirements

Requires a community college diploma and 1 to 3 years of project administration or administrative work experience. Candidates should have strong organizational and administrative skills, attention to detail, data and reporting abilities, proficiency with Microsoft Office - particularly Project, Excel, and Outlook - and an interest in pursuing Project Management Institute accreditation.

Skills

Project Administration
Project Setup
Project Tracking
Document Management
Project Reporting
Financial Administration
Purchase Order Processing
Invoice Reconciliation
Vendor Coordination
Project Closeout
Data Accuracy
Data Compilation
Risk Communication
Organizational Skills
Microsoft Project
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Setup
Project Tracking
Project Documentation
Project Plans
Meeting Minutes
Contracts
Bid Packages
Project Timelines
Status Reports
Vendor Qualification
Financial Systems
Purchase Orders
Invoice Reconciliation
Project Costs
Key Performance Indicators
Risk Reporting
Project Closeout
Expense Reconciliation
Microsoft Project
Microsoft Excel
Microsoft Outlook
Facilities Services

Report this job