Jobs in Canada

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Added 1 month ago
HN
Haisla Community School Administrator
Haisla Nation
Haisla, BC
- Full-time
Position Title: Haisla Community School Administrator
Added 1 month ago
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Project Administrator
BGIS
Winnipeg, MB
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 1 month ago
B
General Repair Technician II
BGIS
Gatineau, QC
- Full-time
…records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other…
Added 1 month ago
B
Power Engineer - 5th Class
BGIS
AB · Edmonton, AB
- Full-time
5th Class Power Engineering certification required · Valid drivers’ license required
Added 1 month ago
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Senior Technology Architect - Oracle Cloud Infrastructure (OCI) Administrator
Infosys
Mississauga, ON
- $105,007 to $123,375 CAD / year
- Full-time
Infosys is seeking an Oracle Cloud Infrastructure (OCI) Administrator with strong hands-on experience in administering, securing, monitoring, and supporting Oracle Cloud Infrastructure…
Added 1 month ago
B
General Repair Technician II
BGIS
Gatineau, QC
- Full-time
…records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other…
Added 1 month ago
Data Administrator
Aecon
Toronto, ON · Cambridge, ON
This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office
Added 1 month ago
B
Power Engineer - 5th Class
BGIS
Edmonton, AB
- Full-time
5th Class Power Engineering certification required · Valid drivers’ license required
Added 1 month ago
TH
Senior Network Administrator -CVH Telecommunication Services
Trillium Health Partners
Mississauga, ON
- Full-time
Shift: Day shift (8.00am -4.00pm or 9.00am -5.00pm) · CCNA certification is required
Added 1 month ago
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Dental Administrator - Cornerstone Highstreet Dental
dentalcorp
Calgary, AB · Cornerstone Dental at High Street
- Part-time
Effectively manage recall system and accurately maintain patient database
Added 2 months ago
LC
Store Administrator Full Time Day
Loblaw Companies Limited
Merritt, BC
- Full-time
Be diligent in maintaining employee database to ensure accurate information
Added 1 month ago
TC
Senio Backup Administrator
The Citco Group Limited
Toronto, ON
- Full-time
You must have a Bachelor’s degree in Information Technology, Computer Science, Engineering, or equivalent professional experience
Added 1 month ago
B&
Estimating Administrator
Black & McDonald Limited
Leduc, AB
- Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 1 month ago
B&
Estimating Administrator
Black & McDonald Limited
Leduc, AB
- Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 1 month ago
B&
Estimating Administrator
Black & McDonald Limited
Edmonton, AB
- Full-time
Black & McDonald is actively seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, the Estimating Administrator provides direct administrative…
Added 1 month ago
Senior Administrative Assitant
Vail Resorts
Whistler, BC
Must have strong organizational and management skills · Must have excellent written and communication skills
Added 1 month ago
Senior Engineering Technical Program Manager - Jira Administration
Okta
Toronto, ON
As the Okta Research & Design (ORD) Jira Owner & Administrator, nested within the Technical Program Management (TPM) organization, you will define and execute the strategy for how ORD…
Added 1 month ago
B
General Repair Technician II
BGIS
Ottawa, ON
- Full-time
…records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other…
Added 1 month ago
Medical Administrator
Rejuvenation
Calgary, AB
The Medical Administrator's responsibilities include, but are not limited to:
Added 1 month ago
J
Senior Operations Manager
JLL
Vaughan, ON · CAN-CLIENT Vaughan-Vaughan Mills
- Full-time
Solid contract management and computer skills (Excel, Word, JDE, Yardi, and some database exposure);
Added 1 month ago
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General Repair Technician II
BGIS
Ottawa, ON
- Full-time
…records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other…
Added 1 month ago
Manager, Financial Planning
Government of Alberta
Edmonton, AB
Working knowledge of government 1GX, One Stream accounting software or similar systems as well as various software packages (spreadsheet, word processing and database applications).
Added 1 month ago
PC
Human Resources Administrator - (Labour Relations)
Pacific Coast Community Resources
Port Coquitlam, BC
- $52,000 to $58,000 CAD / year
- Full-time
Maintain proficiency with database management programs or HRIS systems.
Added 1 month ago
PC
Human Resources Administrator - (Labour Relations)
Pacific Coast Community Resources Inc
Port Coquitlam, BC
- $52,000 to $58,000 CAD / year
- Full-time
Maintain proficiency with database management programs or HRIS systems.
Added 1 month ago
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Office Administrator
Mace
Toronto, ON
- Full-time

BGIS

Project Administrator

Winnipeg, MB, Canada

Full-time

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

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Job details

Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Sep 21, 2026

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial close-outs, and project setup activities. They also monitor project progress, prepare status reports, and ensure accurate reconciliation of invoices and purchase orders.

Requirements

Candidates must possess a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project and Excel, along with strong organizational and data management skills, is required.

Skills

Project administration
Data entry
Financial administration
Project documentation
Reporting
Purchase order processing
Vendor management
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Risk assessment

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Qualification
Status Reporting
Data Accuracy
MS Project
MS Excel
MS Outlook
Project Management Institute
Risk Management
Project Tracking
Database Management

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Jobs in Canada