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Added 8 mins ago
Senior Manager, Canada Growth Fund Investment Management
Public Sector Pension Investment Board
Calgary, AB
Full-time
…accountable for valuation/analytical work including the review of financial & operational models, calibration of key assumptions, scenario design & analysis as well as sensitivity analysis…
Added 8 mins ago
Senior Consultant Specialist
HSBC Global Services Limited
Toronto, ON
HSBC is one of the largest banking and financial services organizations in the world. Guided by our purpose of opening up a world of opportunity, our ambition is to become the world’s most…
Added 8 mins ago
Financial Analyst, Financial Advisory & Analysis
Teekay
BC · British Columbia, Canada
Full-time
In Financial Advisory & Analysis, we focus on optimizing the Teekay Group's capital allocation decisions and helping to plan for the future.
Added 8 mins ago
Senior Business Analyst
Metrolinx
Canada
Full-time
…hiring a Senior Business Analyst who will provide dedicated financial and business analysis support, strengthening the division’s ability to understand, manage and forecast its financial…
Added 8 mins ago
Financial Advisor, Investment & Retirement Planning - NEWMARKET, ONTARIO
Scotiabank
Newmarket, ON
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 8 mins ago
Financial Advisor, Investment & Retirement Planning - Guelph
Scotiabank
Guelph, ON
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 8 mins ago
Financial Advisor, Investment & Retirement Planning - OWEN SOUND, ONT.
Scotiabank
Owen Sound, ON
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 8 mins ago
Financial Advisor, Investment & Retirement Planning - Oshawa
Scotiabank
Oshawa, ON
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 8 mins ago
Client Relationship Manager, Commercial Banking - Kelowna
Scotiabank
Kelowna, BC
…portfolio growth, leveraging strong relationship management, financial insight, and collaboration with internal partners to deliver the full capabilities of the…
Added 8 mins ago
Client Scam Intervention Specialist
Scotiabank
Toronto, ON · Scarborough, ON
…interrupt the scam, and take appropriate steps to prevent or limit financial loss. The role completes timely case decisions and documentation while delivering a respectful, client-focused…
Added 8 mins ago
Customer Experience Associate - Mulberry Centre, Burnaby BC (30hrs/week)
Scotiabank
Burnaby, BC
…customers first, and our priority is to help them achieve their financial…
Added 8 mins ago
Financial Advisor, Investment & Retirement Planning (Canada)
Scotiabank
ON · Chelmsford, ON
Internally known as Financial Advisor, Investment and Retirement Planning (FAIR), as a Financial Planner in our retail branch network, you are a member of the branch sales team responsible…
Added 8 mins ago
Principal, Investment Insights
Investment Management Corporation of Ontario (IMCO)
Toronto, ON
Full-time
Added 8 mins ago
Manager Sales & Commercial Operations (MB & SK)
Southern Glazer’s Wine and Spirits, LLC
Winnipeg, MB · Regina, SK · Saskatoon, SK
Develop KPIs, track and report key commercial, operational, and financial metrics
Added 8 mins ago
Senior Finance Operations Analyst, Collections & Cash Management
Liberty Mutual Canada
Remote, Canada
Full-time · Remote
Reports To: Assistant Controller II, North American Financial Operation
Added 8 mins ago
Associate/Senior Associate, Critical Mineral Investments -970 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
Remote
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 8 mins ago
Associate/Senior Associate, Critical Mineral Investments -970 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
Remote
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 8 mins ago
Associate/Senior Associate, Critical Mineral Investments -970 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
Remote
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…
Added 8 mins ago
Operational Service Specialist - EZRA- Fixed Term Contract
Ezra
Toronto, ON
…excellent participant experience while expediting accurate financial processing, they are a true cross-functional partner to many – specifically Customer Success, Billing, and Tech. The…
Added 9 mins ago
Senior Financial Analyst (SFA)
Fiscal.ai
Remote, Canada
Full-time · Remote
…near-real-time fundamentals API and MCP server, Fiscal.ai is redefining financial data infrastructure for the AI era. Headquartered in Toronto and backed by $13M in venture capital, the…
Added 9 mins ago
Transactional Accountant (Temporary)
Computacenter AG & Co. oHG
Ottawa, ON
The Staff Accountant position requires skills in financial accounting, reporting, audit, and compliance. This position also requires a strong accounting aptitude, ability to work…
Added 9 mins ago
Solutions Architect (Data, Automation & Platforms)
The Canada Life Assurance Company
Toronto, ON
Experience in the financial/insurance services or a similarly complex, regulated industry.
Added 11 mins ago
Spécialiste indemnisation, Habitation
Intact
Calgary, AB
Full-time
Manage all financial components of the claim, including setting reserves and ensuring prompt and equitable settlements in line with Intact’s policies and standards.
Added 11 mins ago
Finance Project Transformation Senior Associate
PwC Canada
Toronto, ON
Full-time
…Business Ethics, Embracing Change, Emotional Regulation, Empathy, Financial Risk Management {+ 32…
Added 11 mins ago
Senior Programmer Analyst (SAS/SQL/Python)
TekStaff IT Solutions
Toronto, ON
Contract

BGIS

Project Administrator

Winnipeg, MB, Canada

Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Sep 21, 2026

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Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

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More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial close-outs, and project setup activities. They also monitor project progress, prepare status reports, and ensure accurate reconciliation of invoices and purchase orders.

Requirements

Candidates must possess a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project and Excel, along with strong organizational and data management skills, is required.

Skills

Project administration
Data entry
Financial administration
Project documentation
Reporting
Purchase order processing
Vendor management
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Risk assessment

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Qualification
Status Reporting
Data Accuracy
MS Project
MS Excel
MS Outlook
Project Management Institute
Risk Management
Project Tracking
Database Management

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