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Added 41 mins ago
Data Analyst- IMG
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Reporting to the Manager, Project Controls, the Site Administrator is responsible for a variety of site administration related duties.
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Added 14 hours ago
Project Administrator
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Winnipeg, MB
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
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Contracts Administrator (PRN - Approx 5 hours per week)
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The Contracts Administrator is responsible for drafting various contractor and employment agreements and amendments. This role partners closely with HR and executive leadership to ensure…
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ServiceNow Administrator
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BGIS

Project Administrator

Winnipeg, MB, Canada

Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Sep 21, 2026

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Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

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More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial close-outs, and project setup activities. They also monitor project progress, prepare status reports, and ensure accurate reconciliation of invoices and purchase orders.

Requirements

Candidates must possess a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project and Excel, along with strong organizational and data management skills, is required.

Skills

Project administration
Data entry
Financial administration
Project documentation
Reporting
Purchase order processing
Vendor management
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Risk assessment

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Qualification
Status Reporting
Data Accuracy
MS Project
MS Excel
MS Outlook
Project Management Institute
Risk Management
Project Tracking
Database Management

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