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Added 45 mins ago
Project Coordinator
Electricity Human Resources Canada (EHRC)
Ottawa, ON
Contract
The Project Coordinator will support EHRC’s Workforce Alliance ensuring Canada has the workforce it needs to build big energy projects across the country. Reporting to the Director of…
Added 59 mins ago
Acheteur projet - Après-ventes / Project Buyer - Aftermarket
Wabtec
Montreal, QC
Full-time
…mondiaux d'équipements, de systèmes, de solutions numériques et de services à valeur ajoutée pour le transport de marchandises et le transport de passagers ainsi que pour les marchés…
Added 1 hour ago
Acheteur projet - Après-ventes / Project Buyer - Aftermarket
Wabtec Corporation
Montreal, QC
Full-time
…mondiaux d'équipements, de systèmes, de solutions numériques et de services à valeur ajoutée pour le transport de marchandises et le transport de passagers ainsi que pour les marchés…
Added 1 hour ago
Senior Contracts Administrator
Metrolinx
Toronto, ON
Full-time
Our Commercial Management team within CPG Rapid Transit is seeking a Contract Senior Contracts Administrator to provide contract planning, management and administration services for…
Added 1 hour ago
Project Administrator
BGIS
Winnipeg, MB
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 1 hour ago
Manager- Social Media and Web designing
Dream Max Real Estate
Brampton, ON
Full-time
Dream Max Real Estate Real Estate Services Ltd is one of the youngest and fastest growing real estate brokerage companies in Brampton area, with almost 80 agents on board.
Added 2 hours ago
Coordinator, Climate Solutions / Coordonnateur·trice, Solutions climatiques
David Suzuki Foundation
Montreal, QC
Part-time
Assist the Climate Solutions Portfolio Administrator in coordinating all aspects of project and program implementation, including planning meetings and team retreats, note-taking, and other…
Added 2 hours ago
Contract Administrator
Maven Consulting Limited
North Vancouver, BC
$77,000 to $110,000 CAD / year
Full-time
The Contract Administrator will have broad commercial and contract management experience on large infrastructure projects. This is a key project position requiring excellent communication…
Added 2 hours ago
HR Administrator, Talent Acquisition
Co-op
Saskatoon, SK
Full-time
Federated Co-operatives Limited (FCL) is hiring a HR Administrator, Talent Acquisition on a permanent basis within our People & Culture team.
Added 2 hours ago
Contract Administrator
Maven Consulting Limited
Remote, Canada
Full-time · Remote
The Contract Administrator will have broad commercial and contract management experience on large infrastructure projects. This is a key project position requiring excellent communication…
Added 2 hours ago
General Counsel 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all…
Added 3 hours ago
State Program 5310 Coordinator - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Job Class: State Program Administrator, Coordinator
Added 3 hours ago
Enterprise NAS & Object Storage Specialist
TD
Toronto, ON
Full-time
…options and recommendations for prompt resolution; communicate project status and provide timely escalation of issues to ensure project objectives are…
Added 3 hours ago
Data Administrator
Aecon
Toronto, ON · Cambridge, ON
…internationally. Through multidisciplinary expertise, functional services and strategic partnership– our teams collaborate with executive leadership, operations, and project teams in a…
Added 4 hours ago
Contract Administrator
Northern Employment Solutions Inc
Kirkland Lake, ON
$80 to $90 CAD / hour
Contract
The Contract Administrator reports to the Project Control Superintendent and works in close collaboration with his/her team members, as well as members of the other departments. The…
Added 4 hours ago
Office Administrator
MasTec Purnell Canada
Alexis Whitecourt 232, AB · Whitecourt, AB
Full-time
Individual development is strongly encouraged and fostered (e.g., hands-on training and cross-functional project opportunities)
Added 5 hours ago
Technical Specialist, Real Property Management
Defence Construction Canada
Ottawa, ON
Full-time
Preferred: university degree in one of the above fields and/or additional training in project management; professional certification may be required depending on position (e.g. Certified…
Added 7 hours ago
Senior Network Administrator -CVH Telecommunication Services
Trillium Health Partners
Mississauga, ON
Full-time
As an integral member of the Network Services team, the Senior Network Administrator will actively contribute to developing and maintaining the high-level design plans for the enterprise…
Added 10 hours ago
Business Systems & Automation Developer
optiBPO
NB · Chiasson Office, NB
Full-time
Act as day-to-day HubSpot administrator: properties, pipelines, association labels, workflows, permissions, integrations and data quality.
Added 14 hours ago
Executive Administrator
Hydro One Networks Inc
Markham, ON
Manage and be responsible for the provision of administrative and support services relative to communications, project coordination and records management. Contribute towards the effective…
Added 22 hours ago
Childcare Supervisor – Waterfront Montessori Children’s Centre (WMCC)
Montessori Teachers College
Toronto, ON
Full-time
Work in collaboration with WMCC’s part-time administrator who supports bookkeeping, payroll, paperwork, and project management
Added 3 days ago
Senior Project Administrator-Workplace Services Coordinator
OXARO Inc.
Ottawa, ON
Contract
Receive, respond to, and triage inquiries related to workplace services, office facilities, accommodations, and workplace procedures, escalating issues as appropriate.
Added 2 days ago
Senior Mechanical Estimator
Worley
Edmonton, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 2 days ago
National Gender-Based Violence Project Facilitator/ Administrator
Jobbe
Halifax, NS
Contract
Program: Targeted Programming, Immigrant Services
Added 6 days ago
Systems Administrator
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Data Centre Services, the Systems Administrator works as part of a team to design, build, and ensure the operational effectiveness and security of the…

BGIS

Project Administrator

Winnipeg, MB, Canada

Job type: Full-time
Experience: 1 to 3 years of project administration or administrative work experience
Posting language: English
Posted: Sep 21, 2026

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Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

Inputs project information into databases and completes project set up process

Project Tracking and Documentation

Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
Executes the purchase order process.
Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
Reviews and communicates risks to Project Managers.

Project Close Out Administration

Executes project close out requirements.
Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
Reviews and reconciles actual project expenses against cost estimates.
Other duties as assigned.

KNOWLEDGE AND SKILLS

Community college diploma
1 to 3 years of project administration or administrative work experience
Strong administrative and organizational skills
Ability to provide project administration support
Ability to maintain accurate data
Strong attention to detail and data accuracy
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

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More about this job

Responsibilities

The Project Administrator is responsible for managing project documentation, financial close-outs, and project setup activities. They also monitor project progress, prepare status reports, and ensure accurate reconciliation of invoices and purchase orders.

Requirements

Candidates must possess a community college diploma and 1 to 3 years of relevant administrative experience. Proficiency in MS Office applications, particularly MS Project and Excel, along with strong organizational and data management skills, is required.

Skills

Project administration
Data entry
Financial administration
Project documentation
Reporting
Purchase order processing
Vendor management
MS Office
MS Project
MS Excel
MS Outlook
Organizational skills
Attention to detail
Communication
Risk assessment

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Facility Management
Real Estate Services
Project Documentation
Financial Close Out
Purchase Orders
Vendor Qualification
Status Reporting
Data Accuracy
MS Project
MS Excel
MS Outlook
Project Management Institute
Risk Management
Project Tracking
Database Management

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