Project Administrator
- Winnipeg, MB, Canada
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time
Applications open in a new tab.
Job details
- Pay
- This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
- Job type
- Full-time
- Experience
- 1 to 3 years of project administration or administrative work experience
- Posting language
- English
- Posted
Original job description
Summary
JOB DESCRIPTION
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
Key Duties & Responsibilities
Project Set Up
JOB DESCRIPTION
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
Key Duties & Responsibilities
Project Set Up
- Inputs project information into databases and completes project set up process
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
- Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
- Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
- Executes the purchase order process.
- Reconciles purchase orders to invoices to ensure accuracy.
- Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Reviews and communicates risks to Project Managers.
- Executes project close out requirements.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
- Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
- Reviews and reconciles actual project expenses against cost estimates.
- Other duties as assigned.
- Community college diploma
- 1 to 3 years of project administration or administrative work experience
- Strong administrative and organizational skills
- Ability to provide project administration support
- Ability to maintain accurate data
- Strong attention to detail and data accuracy
- Ability to extract and compile data into reports
- Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
- Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications
- Demonstrates an interest in pursuing Project Management Institute Accreditation
More about this job
Responsibilities
The Project Administrator manages project setup, documentation, and financial close-out activities. They are responsible for tracking project progress, reconciling invoices, and preparing status reports for Project Managers.
Requirements
Candidates should have a community college diploma and 1 to 3 years of experience in project or administrative work. Proficiency in MS Office applications and an interest in pursuing PMI accreditation are required.
Skills
- Project Administration
- Project Tracking
- Financial Administration
- Project Reporting
- Document Control
- Purchase Order Processing
- Data Accuracy
- MS Project
- MS Excel
- MS Outlook
- Organizational Skills
- Communication Skills
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Project Administration
- Project Management Institute
- PMI
- MS Project
- MS Excel
- MS Outlook
- Purchase Orders
- Financial Close Out
- KPIs
- Project Tracking
- Facilities Services
- Vendor Qualification
- Project Documentation