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Jobs in Canada

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Added 2 hours ago
Billing Administrative Assistant
Gowling WLG
Toronto, ON
$55,000 to $75,000 CAD / year
Full-time
Ensure client contact information is kept current in all systems.
Added 2 hours ago
Coordinator, Human Resources
Aecon
Hamilton, ON
The Human Resources Coordinator is responsible for managing and coordinating a broad range of project-related HR administrative activities, including workforce onboarding and mobilization,…
Added 2 hours ago
Customer Property Coordinator, 16 Month Term
General Dynamics Missions System International
Ottawa, ON
Up to $28.44 CAD / hour
Full-time
We're looking for a Customer Property Coordinator to join our team for a 16 month temporary assignment. In this role, you will assist the principal Point-of-Contact for the acquisition,…
Added 2 hours ago
Customer Property Coordinator, 16 Month Term
General Dynamics Mission Systems–Canada
Ottawa, ON
$28.44 CAD / hour
Full-time
We're looking for a Customer Property Coordinator to join our team for a 16 month temporary assignment. In this role, you will assist the principal Point-of-Contact for the acquisition,…
Added 3 hours ago
Event Coordinator
University of Toronto
Toronto, ON
Reporting to the Manager, Advancement Events and working as a member of the Advancement Events team in DUA Alumni Relations, the Event Coordinator plays a major role in delivering high…
Added 4 hours ago
Account Coordinator
Brambles
Montreal, QC · Mississauga, ON
Full-time
Added 4 hours ago
Coordinator, Welcome Centers and Facility Projects
The University of British Columbia
Vancouver, BC
Full-time
This Coordinator, Welcome Centres and Facility Projects manages the unique and exceptional customer service and engagement of the Welcome Centers within the Robert H. Lee Alumni Centre…
Added 6 hours ago
Housing Outreach Worker
Family Services Windsor-Essex
Windsor, ON
Full-time
…passionate about helping others and thrive in a fast-paced, client-focused environment, we invite you to bring your skills to a team that values innovation, compassion, and community…
Added 8 hours ago
Care Planner and Relationship Coordinator
Angels My Way Home Care
Oakville, ON
Full-time
Core Focus: Care Planning | PSW Hiring & Training | Staff Scheduling | Client / Employee Relations
Added 13 hours ago
Coordinateur(trice) en SMIM - Drug Safety and Medical Information (DSMI) Coordinator
Bayshore HealthCare
Mississauga, ON
Full-time
Établir d’excellentes relations avec les client(e)s internes et externes.
Added 17 hours ago
Program Coordinator, Undergraduate Medical Education
University of Calgary
Calgary, AB
Full-time
…cross-functional departments. Provides training and support to Program Coordinator colleagues as required. Demonstrates strong communication, leadership, facilitation, and client service…
Added 19 hours ago
Service Coordinator - Sherwood Park Hyundai
AutoCanada Inc.
Sherwood Park, AB
$19 to $23 CAD / hour
Full-time
Assisting the Service Manager with the day-to-day operations of the Service Department, helping to manage client inquires and concerns.
Added 21 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 21 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 22 hours ago
Spanish/ Farsi speaking Employment Specialist, Full Time (Contract Until March 31, 2027)
MOSAIC
Vancouver, BC
Full-time
Regularly inform the coordinator or manager of participant progress, achievement of outcomes, and development of employer relations
Added 22 hours ago
Partner Administrative Assistant
KPMG
Vancouver, BC
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 22 hours ago
Construction Coordinator
Tom Jones Corporation
Thunder Bay, ON
Full-time
Stakeholder communication and client relations
Added 23 hours ago
People and Culture Coordinator
Dawn Recruiting Agency
Calgary, AB
Full-time
People & Culture Coordinator (Maternity Leave Coverage)
Added 23 hours ago
Talent Acquisition, HR Coordinator
Simpcw Resources Group
Kamloops 1, BC
Full-time
Reporting to the HR Manager, Simpcw Resources Group is seeking a Talent Acquisition & HR Coordinator to join our growing HR team.
Added 1 day ago
Coordinator, Marketing & Business Development
McCarthy Tétrault LLP
Toronto, ON
Full-time
…attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to…
Added 1 day ago
Regional Coordinator
Manitoba Métis Federation
Thompson, MB
$57,525 to $70,812 CAD / year
Full-time
The MMF seeks to fill one full-time Regional Coordinator position within our Métis Employment & Training Department located at the MMF Thompson Regional Office in Thompson, MB. The Regional…
Added 1 day ago
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 1 day ago
Project Manager (Bilingual)
BRC Restoration Inc.
Burlington, ON
Full-time
…with accountability for safety, quality, schedule, cost, and client requirements. The role works closely with project teams, clients, partners, and subcontractors to deliver projects in…
Added 1 day ago
Customer Property Coordinator - 16 Month Term
General Dynamics Missions System International
Ottawa, ON
Full-time
We are seeking an organized and resourceful Customer Property Coordinator for a 16-month temporary employment at our Ottawa facility. In this onsite role, you will act as a key point of…
Added 1 day ago
Customer Property Coordinator - 16 Month Term
General Dynamics Mission Systems–Canada
Ottawa, ON
Full-time
We are seeking an organized and resourceful Customer Property Coordinator for a 16-month temporary employment at our Ottawa facility. In this onsite role, you will act as a key point of…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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