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Added 2 mins ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 31 mins ago
Business Operations Coordinator
Natritional Wellness Co.
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Business Operations Coordinator is a full-time, on-site position in Vaughan, Ontario, working closely with the Owners to keep daily business operations organized and running…
Added 31 mins ago
Workplace Experience Curator
Raise
Calgary, AB
Full-time
…Working closely with and providing backup for the Experience Coordinator, your core focus will be the hands-on execution of daily operations, ensuring our spaces remain inspiring,…
Added 47 mins ago
Coordinator, Email Marketing (6-Month Contract)
sephora.com
Toronto, ON
Full-time
Own and implement asset handoff improvements in partnership with Email & Mobile Operations
Added 1 hour ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Lower Sackville, NS
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 1 hour ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is…
Added 1 hour ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor…
Added 1 hour ago
Classroom Coordinator
The University of British Columbia
Vancouver, BC
$4,443 to $4,668 CAD / month
Full-time
…Vancouver, Prince George, Surrey and Victoria. The Classroom Coordinator- MPT-Vancouver is responsible for the daily organization of teaching spaces for the MPT Program at the Vancouver…
Added 1 hour ago
Financial Assistant
Employment Solutions - Sault College
Thessalon, ON
Full-time
Maintain Operations Manual, Policies and Procedures
Added 1 hour ago
Culinary Operations Coordinator - Full Time Professional
Mohawk Students' Association
ON · Hamilton, Ontario
Full-time
…for food, students and operational excellence! The Culinary Operations Coordinator will oversee day-to-day culinary operations across our student-run restaurant and coffee shop, while…
Added 1 hour ago
Coordinator, Academic Programs, Family Medicine
University of Saskatchewan
Saskatoon, SK
The Coordinator, Academic Programs provides program-wide administrative coordination for postgraduate medical education within the Department of Family Medicine.
Added 1 hour ago
Labour Coordinator
Bevo Farms Ltd
BC
$25 to $28 CAD / hour
Full-time
The Labour Coordinator is responsible for overseeing the execution of daily crop activities, ensuring tasks are completed efficiently, on time, and to the expected quality standard. This…
Added 1 hour ago
Wellness Coordinator
Native Counselling Services of Alberta
Edmonton, AB
$50,000 to $55,000 CAD / year
…motivated individual to fill the full-time position of wellness coordinator to assist residents to self-determine, develop healing plans and follow through on actions to create positive…
Added 2 hours ago
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Oakville, ON
Full-time
As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of…
Added 2 hours ago
Entry Level Field/Office Coordinator/Engineer - Eastern Canada District - 2027
Kiewit
Toronto, ON
Full-time
As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of…
Added 2 hours ago
Guest Relations Coordinator
Far Niente LLC
Oakville, ON
Full-time
Guest Relations Coordinator, Far Niente Wine Estates
Added 2 hours ago
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Ganotec
Toronto, ON
Full-time
As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of…
Added 2 hours ago
Summer Student – Indian Head, SK
Paterson Grain
Indian Head, SK
Full-time
…Paterson Grain Summer Student, you will serve as part of the daily operations, marketing and administrative team at a Paterson Grain location. Reporting to the Location Manager, you will be…
Added 2 hours ago
Summer Student – Melita, MB
Paterson Grain
Melita, MB
Full-time
…Paterson Grain Summer Student, you will serve as part of the daily operations, marketing and administrative team at a Paterson Grain location. Reporting to the Location Manager, you will be…
Added 2 hours ago
Summer Student – Deloraine, MB
Paterson Grain
Deloraine, MB
Full-time
…Paterson Grain Summer Student, you will serve as part of the daily operations, marketing and administrative team at a Paterson Grain location. Reporting to the Location Manager, you will be…
Added 2 hours ago
Summer Student – Binscarth, MB
Paterson Grain
Binscarth, MB
Full-time
…Paterson Grain Summer Student, you will serve as part of the daily operations, marketing and administrative team at a Paterson Grain location. Reporting to the Location Manager, you will be…
Added 2 hours ago
Summer Student – Holland, MB
Paterson Grain
Holland, MB
Full-time
…Paterson Grain Summer Student, you will serve as part of the daily operations, marketing and administrative team at a Paterson Grain location. Reporting to the Location Manager, you will be…
Added 2 hours ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Clarenville, NL
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 2 hours ago
REG - Operations Coordinator
Gardewine
Regina, SK
Full-time
Gardewine is seeking a detail-oriented Operations Coordinator to support our Regina operations team. This role is primarily focused on administrative functions, including invoicing,…

Closed listing

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Closing date: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

About employer

More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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