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Added 2 mins ago
Project Coordinator
eurOptimum
Toronto, ON
Full-time
eurOptimum is looking for highly skilled Project Coordinator. This position requires excellent customer service and strong organizational skills. This person will manage day-to-day…
Added 2 mins ago
Coordinator, Stakeholder Engagement and Communications - Major Projects (Contract)
Trans Mountain
Burnaby, BC
Trans Mountain is seeking a collaborative, motivated, and values-driven individual to join our dynamic team as Coordinator, Stakeholder Engagement and Communications – Major Projects…
Added 2 mins ago
Marketing Coordinator
Voyageur Aviation
North Bay, ON
Full-time
As a steward for the company's brand and image, the Marketing Coordinator will report to the Marketing and Corporate Communications Manager and will be responsible for spearheading the…
Added 2 mins ago
Junior Supplier Quality Coordinator
Vista Projects Limited
Calgary, AB
Full-time
The Junior Supplier Quality Coordinator is responsible for the day-to-day coordination, tracking, communication, and reporting of supplier quality activities. The coordinator supports…
Added 31 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 31 mins ago
Coordinator(s), Land-Based Learning, Faculty of Science
University of Calgary
Calgary, AB
Part-time
The Faculty of Science is seeking applicants for 1-2 part-time Coordinator positions to oversee and coordinate Indigenous community-based, land-based initiatives in partner First Nations in…
Added 31 mins ago
Assistant
Optimize Financial Group
Toronto, ON
Full-time
We are seeking a highly organized, resourceful, and discreet Assistant to provide administrative, office, personal, and project-based support. This full-time, on-site role is well suited to…
Added 47 mins ago
Technical Coordinator, Surveillance Projects
Great Canadian Entertainment
Toronto, ON · Etobicoke, ON
Project Management (Tracking, Overseeing, Planning and Creating)
Added 1 hour ago
Site HSE Coordinator
Ventana Construction Corporation
Burnaby, BC
Full-time
As a Site HSE Coordinator, you will promote a safe and healthy work environment for all personnel on-site. You will provide health, safety, and environmental support to help ensure Ventana…
Added 1 hour ago
Research Assistant Technician
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Purdy Pavilion (PPAV)
$26.83 to $29.42 CAD / hour
Full-time
…Isaac. This position receives general guidance from the research coordinator and PI. The TRA 1 Interacts closely with the Principal Investigator, tech support or other resources for…
Added 1 hour ago
Co-op & Career Coordinator
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
$7,158.42 to $10,292.25 CAD / month
Full-time
Added 1 hour ago
Technical Project Coordinator - Fraser River Tunnel Project (FRTP)
Transportation Investment Corporation
Vancouver, BC
$66,000 to $91,000 CAD / year
Full-time
The position will be responsible for coordinating support for the Fraser River Tunnel Project’s technical team and to facilitate the day-to-day work of the Technical Directors, Technical…
Added 1 hour ago
Therapeutic Specialized and Indigenous Court Coordinator (TSIC)
Government of Alberta
AB
Job Title: Therapeutic Specialized and Indigenous Court Coordinator (TSIC)
Added 1 hour ago
Office and Events Coordinator
IKO North America
Toronto, ON
Full-time
We seek a proactive Office and Events Coordinator to manage furniture procurement, office design, and event coordination. This role combines creativity, organization, and attention to…
Added 1 hour ago
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · Chatham, ON
Full-time
…assigned and tasked with a hands-on, experience-driven summer project while also learning production operations through mentorship and guidance from site…
Added 1 hour ago
Piping Drafter
Alstar Group
Calgary, AB
Full-time
The Piping Drafter reports to the Drafting Coordinator and is accountable for reviewing and interpreting designs and drawings, generating drawings, creating and maintaining bills of…
Added 1 hour ago
Educational Technology Coordinator
University of Alberta
Edmonton, AB
Full-time
…specialist for these programs, advising leadership, instructors and project teams on technology solutions, the established quality standards and…
Added 2 hours ago
Coordonnateur(trice) à l'approvisionnement | Procurement Coordinator
Broccolini Construction Inc.
Montreal, QC · St-Laurent, Quebec
Full-time
We are currently looking for a MEP Project Coordinator to join our construc
Added 2 hours ago
Community Organization Coordintor
The Mustard Seed Street Church
Esquimalt, BC
Contract
The Community Organization Coordinator supports strong, consistent relationships with community organizations across the Capital Region District accessing food through the Food Security…
Added 2 hours ago
Recruitment Coordinator - PL#60094
Peter Lucas
Kamloops, BC
$50,000 to $70,000 CAD / year
Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Recruitment Coordinator to join our team.
Added 2 hours ago
Electrical, Civil/Structural and Project Management Positions
Nordmin Engineering Ltd.
Thunder Bay, ON
Full-time
Project Coordinator - $69,350-$88,000 plus up to 8% Employer-matched RRSP contributions
Added 2 hours ago
Research Assistant Technician
The University of British Columbia
Vancouver, BC
$26.83 to $29.42 CAD / hour
Full-time
…Isaac. This position receives general guidance from the research coordinator and PI. The TRA 1 Interacts closely with the Principal Investigator, tech support or other resources for…
Added 2 hours ago
Readiness Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
Full-time
As part of this project, we are currently looking for a Readiness Coordinator to join our team.
Added 2 hours ago
Sr. Project Coordinator, IT
CIBC
Toronto, ON
Full-time
As a member of CIBC’s team, the Senior Project Coordinator, IT is responsible for tracking, monitoring, and following up on requests for information received by a team. The role makes…
Added 2 hours ago
Senior Health & Safety Advisor
FCC Canada
Toronto, ON · Vancouver, BC
$95,000 to $105,000 CAD / year
The Senior Health and Safety Coordinator ensures that other employees can complete their work safely. They set safety standards for their workplace based on legal requirements and train…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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