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Added 5 mins ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions Canada
Calgary, AB
Full-time
Coordinate with Service, Admin, and third-party logistics service providers regarding on-time delivery to the client.
Added 5 mins ago
Estimator, Major Projects-High Voltage Utility
Spark Power ⚡
Calgary, AB
Full-time
…such as engineering, procurement, construction, commissioning, project controls, etc. You will lead the development of competitive and detailed cost estimates and all proposals supporting…
Added 5 mins ago
Sales Account Manager (Healthcare Market Research)
iData Research
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
As our client base grows, we are seeking a skilled and high energy Senior Sales Account Executive to lead client relationships, drive project execution, and contribute to the continued…
Added 5 mins ago
Proposal Specialist/Proposal Manager
hcma architecture + design
Vancouver, BC
Full-time
…Marketing team to develop compelling submissions that respond to client needs, tell meaningful stories and reflect the quality and impact of hcma’s…
Added 6 mins ago
Caseworker
enCompass Community Safety Agency Society
Edmonton, AB
$53,060.4 to $62,611.27 CAD / year
…communities by supporting individuals to navigate change – and lead healthy, meaningful lives. We provide holistic services and wraparound supports that address the root causes of crime and…
Added 6 mins ago
Coordinator
enCompass Community Safety Agency Society
Edmonton, AB
$58,366.44 to $67,917.31 CAD / year
Full-time
The Coordinator will oversee the evening operations of 101st Apartments, including client care, case management, and staff supervision. They will assist the team in the onsite delivery of…
Added 6 mins ago
Estimator, Major Projects-High Voltage Utility
Spark Power
Calgary, AB
Full-time
…such as engineering, procurement, construction, commissioning, project controls, etc. You will lead the development of competitive and detailed cost estimates and all proposals supporting…
Added 6 mins ago
IT and Cybersecurity Services Lead
Durham Community Health Centre
Oshawa, ON
Position Title: IT and Cybersecurity Services Lead
Added 6 mins ago
Group Manager II, Funding and Cash Management
TD
Toronto, ON
Full-time
Strong project management skills, with the ability to lead individuals and cross-functional teams.
Added 6 mins ago
Hydrogeologist
EnVision Consultants Ltd.
Pickering, ON · Hamilton, ON · Mississauga, ON · Newmarket, ON
$70,000 to $100,000 CAD / year
Full-time
…bring a collaborative, solutions-focused approach to every project. Known for our technical expertise, trusted client relationships, and high-quality project delivery, EnVision is committed…
Added 6 mins ago
Senior Engineer - Rural Servicing
EnVision Consultants Ltd.
Pickering, ON · Hamilton, ON · Mississauga, ON · Newmarket, ON
$90,000 to $140,000 CAD / year
Full-time
…bring a collaborative, solutions-focused approach to every project. Known for our technical expertise, trusted client relationships, and high-quality project delivery, EnVision is committed…
Added 6 mins ago
Director of Operations, Specialty Nursing
Bayshore
ON
…including national infusion clinic and home specialty nursing services, while enabling business development, RFP support, and strategic growth initiatives. The Director of Operations,…
Added 6 mins ago
Electrical Estimator - Canem
Bird Construction
Red Deer, AB · Edmonton, AB · Calgary, AB
Full-time
…years’ with cutting edge systems, practices and collaborative project management. With several office locations across Canada, Canem Systems is currently looking for an Electrical Estimator…
Added 21 mins ago
Senior Technical Lead for Contaminated Sites
AECOM
Halifax, NS
$120,000 to $145,000 CAD / year
Full-time
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex…
Added 35 mins ago
Assistant project manager
Pomerleau
Quebec, QC
Full-time
As an Assistant Project Manager within Pomerleau’s Civil & Infrastructure division, Marine works you will play a key role at the heart of the Restorations – Civil Structures business unit.…
Added 35 mins ago
L2 Data Center Technician
TekWissen ®
QC · Saint-Laurent-de-l'Île-d'Orléans, QC
$24 to $25 CAD / hour
Contract
Act as the technical lead for the Client team Point of contact for technical escalation
Added 35 mins ago
Head trainer/consultant
JobsMedia.io
Beloeil, QC
Contract
Provide the required administrative documentation for this project (e.g., invoices, evaluation questionnaires).
Added 35 mins ago
Head trainer/consultant
JobsMedia.io
Drummondville, QC
Contract
Provide the required administrative documentation for this project (e.g., invoices, evaluation questionnaires).
Added 35 mins ago
Senior Electrical, Instrumentation & Controls Engineer
Veolia | Water Tech
Oakville, ON
Full-time
Ability to collaborate in and lead cross-functional project team discussions and client meetings.
Added 35 mins ago
Project Manager
Roylo Partners
Vancouver, BC
Full-time
Previous experience in project management, project coordination, operations, business administration, client services, or a related field is preferred.
Added 35 mins ago
Electrical & Instrumentation Engineer
Veolia | Water Tech
Oakville, ON
Full-time
Ability to collaborate in and lead cross-functional project team discussions and client meetings.
Added 36 mins ago
Engineering Manager
WSG Energy Services
BC
WSG is a leading provider of project delivery, technical services, construction support, and specialized industrial solutions across the energy, mining, infrastructure, and heavy industrial…
Added 51 mins ago
Senior Business Analyst
Bayshore
Mississauga, ON
As well, the Senior Business Analyst acts as the business project lead and business
Added 1 hour ago
Regional Leader, Hydro and Dams (Ontario & Atlantic)
WSP in Canada
Ottawa, ON
Full-time
Lead the growth of one of Canada’s most critical infrastructure sectors. As Regional Lead – Hydropower and Dams (Ontario-Atlantic), you will play a pivotal role in shaping strategy,…
Added 1 hour ago
Director of Business Development (Remote Facility Services)
The Headhunters Recruitment
Mississauga, ON
Full-time
…(and other remote industrial sites) in Eastern Canada. Our client is a well-established organization providing integrated food services, facilities management, hospitality, and workforce…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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