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Added 7 mins ago
Vice President Supply Chain
Greenhouse
Mississauga, ON
Full-time
Customer service: On-time, in-full delivery (OTIF), order fill rate and successful execution of customer launches and promotions.
Added 9 mins ago
Brick Manager, General Sales
Leons Furniture Limited
NL
The Brick Manager, General Sales, is responsible for leading and overseeing the sales operations within a designated retail location in Canada, ensuring the achievement of sales targets and…
Added 9 mins ago
Environment, Health & Safety Coordinator
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Full-time
From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the…
Added 9 mins ago
Retail Supervisor
FRASER VALLEY BUILDING SUPPLIES INC.
Abbotsford, BC
$22 to $25 CAD / hour
Full-time
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Added 9 mins ago
Sales Associate - Sherwood Park Volkswagen
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$40,000 to $90,000 CAD / year
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3+ years of experience in a customer-facing role required with experience in retail, sales, marketing, and customer service being preferred
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Added 23 mins ago
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Mississauga, ON
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…network of selected couriers that will help us to deliver a great customer…
Added 23 mins ago
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Sr. Director, Business Intelligence and Analytics
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$145,000 to $165,000 CAD / year
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Build, lead, and mature GS1 Canada’s business intelligence and analytics capability, including enterprise reporting, subscriber and sector analytics, product and service usage analytics,…
Added 23 mins ago
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Added 23 mins ago
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Contribute to meeting store budgets by maintaining customer service standards.
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Assistant Manager, Hyde Park Rd
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Provides leadership to the team, consistently coaches, and follows up to ensure the delivery of the service model standards are provided to each customer.
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Added 24 mins ago
Assistant Store Manager | Lebourgneuf
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Quebec, QC
$40,000 to $47,000 CAD / year
With over 50 retail stores across the country, Urban Barn is a national retail chain offering high-quality furniture and home décor. We’re all about making our customers and employees feel…
Added 24 mins ago
Mortgage Specialist
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…building relationships that last. With over 40 years of trusted service across Western Canada and recognition from Deloitte as one of Canada’s Best Managed Companies, we’re proud to be a…
Added 39 mins ago
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Operations Lead
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$56,160 to $64,480 CAD / year
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This role is crafted for a hands-on executor - someone eager to jump in, lead from the front, and continuously optimize our shop floor. You don’t need to know everything on day one; you…
Added 39 mins ago
Grocery Department Manager
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Toronto, ON
$55,000 to $60,000 CAD / year
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Added 54 mins ago
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Contract
Customer service mindset, active listening, and problem-solving ability.
Added 54 mins ago
(CAN) Customer Service Manager
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$15 CAD / hour
Contract
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 54 mins ago
Store Lead
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Partners with Store management team to lead store staff to achieve sales, service, and operational expectations when assigned as the manager on duty.
Added 55 mins ago
Manager
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…level of the gym's overall success. The General Manager will lead and support a team dedicated to delivering an excellent experience and revenue growth simultaneously. This involves…
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Customer Experience: Lead and coach the team to provide exceptional customer service. Engage with customers, offer tailored products and services, and handle escalated customer situations.…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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