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Added 46 mins ago
Director, Revenue Operations and Administration
Canadian Association of Defence and Security Industries (CADSI)
Ottawa, ON
Full-time
The Director will lead the Manager, Partnership, and Sales Coordinator and will be responsible for building a disciplined, data-driven Revenue Operations function that allows CADSI's…
Added 47 mins ago
Business Analyst/Change Coordinator (Computer Services Off 3)
The Government of Nova Scotia
Halifax, NS
Reporting to the Manager, Service Excellence, as the Business Analyst/Change Coordinator you’ll provide support to the IT Change Management Team in the coordination and management of the…
Added 1 hour ago
Customer Property Coordinator, 16 Month Term
General Dynamics Missions System International
Ottawa, ON
Up to $28.44 CAD / hour
Full-time
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 1 hour ago
Advanced Care Paramedic /EHS Coordinator
Cornerstone Building Brands
Calgary, AB
Full-time
The Advanced Care Paramedic - EHS Coordinator is responsible for supporting the development, implementation, and continuous improvement of Environmental Health & Safety (EHS) programs while…
Added 1 hour ago
Advanced Care Paramedic /EHS Coordinator
Cornerstone Building Brands
Calgary, AB
Full-time
The Advanced Care Paramedic - EHS Coordinator is responsible for supporting the development, implementation, and continuous improvement of Environmental Health & Safety (EHS) programs while…
Added 2 hours ago
Administrative Coordinator (ID#5542)
New Value Solutions
Vancouver, BC · Greater Vancouver, BC
Contract
New Value Solutions, a national IT consulting company, is seeking a part-time Administrative Coordinator to provide confidential administrative support to senior leadership and support the…
Added 2 hours ago
Construction Administrator - Michels Canada
Michels Canada
Toronto, ON
Full-time
Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.
Added 2 hours ago
Fleet Safety & Compliance Coordinator/Coordonnateur(trice), sécurité et conformité de la flotte
Challenger Motor Freight Inc
Montreal, QC
Full-time
…national relie les principaux marchés nord-américains grâce à des solutions intégrées rail-route, offrant à nos clients la force d’un partenaire logistique à service…
Added 2 hours ago
Plumber on Demand/Plumber Apprentice
Dexterra Group
Yellowknife, NT
Full-time
As a member of our Plumbing service team, you will be responsible for managing troubleshooting, repairs, retrofits, new installs, and ongoing recommendations for our clients across the…
Added 2 hours ago
Laboratory Operations Coordinator
Canadian Nuclear Laboratories
Chalk River, ON
Full-time
…to support world-class research? As a Laboratory Operations Coordinator, you will be responsible for coordinating daily laboratory operations, maintenance activities, and refurbishment…
Added 3 hours ago
Paid Media Coordinator
ZenaTech Inc.
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical…
Added 4 hours ago
Project Coordinator
ARS Responds Canada
Toronto, ON · North York, ON
$70,000 to $80,000 CAD / year
Full-time
Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service.
Added 4 hours ago
Panel/Relief Operator
Cenovus Energy
Sunrise
Full-time
Reporting to the Operations Coordinator, the Panel Relief Operator provides support to the Operations team with the key function of managing control systems in the safe and reliable…
Added 4 hours ago
Buildings Project Coordinator - Nuclear Construction
Kiewit
Oshawa, ON · ON · Darlington, ON
Kiewit Nuclear Canada. is a full-service engineering, project management, and construction provider operating. Our experience and expertise span all aspects of the nuclear-related market…
Added 5 hours ago
Exam Delivery Coordinator
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
Full-time
Reporting to the Team Lead, Exam Delivery, the Exam Delivery Coordinator is responsible for the logistical planning and execution of assigned written and applied examinations. This role…
Added 7 hours ago
Senior Product Manager / Product Management Specialist
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Collaborating across roles and disciplines to develop solutions that meet user needs and support product goals.
Added 11 hours ago
Supervisor
Alberta Health Services
Grande Prairie, AB
Temporary
…Maintenance Manager, you will supervise and support VESST and Fleet Coordinator staff, oversee daily operations, and promote a culture of safety, accountability, and continuous improvement.…
Added 11 hours ago
Senior Site Services Coordinator (Minerals & Metals)
Ausenco
Burlington, ON
Full-time
We are currently seeking an energetic and enthusiastic Senior Site Services Coordinator to join our team. The Senior Site Services Coordinator is responsible for the planning, coordination,…
Added 12 hours ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
…deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts and/or…
Added 14 hours ago
Coordinator, Construction Services
Defence Construction Canada
MB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 15 hours ago
Inforce Specialist, Branch Office Coordinator, 12-month contract
Canada Life
Saskatoon, SK
Full-time
…amplifying their business with the right opportunities and solutions at the right time for…
Added 18 hours ago
Junior Consultant, Production Support (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 18 hours ago
Maintenance Coordinator
Thales
Victoria, BC
Full-time
…inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's…
Added 20 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 20 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and financial reporting. Promotes health and safety compliance, tracks incidents and documentation, and communicates with clients, tenants, suppliers, and internal teams to resolve service issues.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Tendering
Requests For Quotation
Scope Of Work
Contract Management
Vendor Management
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Contractor Coordination
Client Relations
Tenant Relations
Microsoft Office
Oracle Cloud
Facilities Management

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