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Added 36 mins ago
Case Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
The Case Coordinator will determine program eligibility and assess the need for care at home or in a personal care home for the elderly or infirm adult. He/she will coordinate the delivery…
Added 1 hour ago
Coordonnateur-trice des représentants en transport et service à la clientèle / Transport and Customer Service Representative Coordinator
Nature's Touch Frozen Foods
Montreal, QC
Full-time
Entrez les commandes client dans l'ERP, en entrant toutes les données pertinentes.
Added 1 hour ago
Coordonnateur-trice des représentants en transport et service à la clientèle / Transport and Customer Service Representative Coordinator
Nature's Touch Frozen Foods
Montreal, QC
Full-time
Entrez les commandes client dans l'ERP, en entrant toutes les données pertinentes.
Added 1 hour ago
Coordinator, Construction Services
Defence Construction Canada
MB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 1 hour ago
Senior Executive Assistant & Governance Coordinator
University of Ottawa
Ottawa, ON
Full-time
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to…
Added 1 hour ago
Project Quality Coordinator
Pearl Recruitment
Calgary, AB
Full-time
Our client is a full-service EPCM firm made up of experienced professionals with extensive backgrounds across the oil and gas industry.
Added 1 hour ago
Clerk Typist
Health Sciences North
ON · Sudbury, ON
Under the general direction of the Coordinator, Sudbury Breast Screening and Assessment Service.
Added 2 hours ago
Admin/Office Coordinator/Scheduler
Senior Helpers of White Rock, BC, Canada
Surrey, BC
Full-time
This is an excellent opportunity for someone who enjoys working with people, staying organized, providing excellent customer service, and supporting a fast-paced team.
Added 2 hours ago
Inforce Specialist, Branch Office Coordinator, 12-month contract
Canada Life
Saskatoon, SK
Full-time
The Branch Office Coordinator/In-force Specialist is an in-office position responsible for general branch administration including office reception, handling incoming and outgoing mail, and…
Added 2 hours ago
Program Coordinator, Undergraduate Medical Education
University of Calgary
Calgary, AB
Full-time
…cross-functional departments. Provides training and support to Program Coordinator colleagues as required. Demonstrates strong communication, leadership, facilitation, and client service…
Added 3 hours ago
Logistics Coordinator
DelGate Logistics
Vancouver, BC
Full-time
Role Description The Logistics Coordinator is a full-time, on-site role based in Vancouver, BC. This position is responsible for coordinating daily warehouse and transportation operations,…
Added 5 hours ago
Health and Safety Administrative Support Coordinator (2026-9623)
Johnston Equipment
Mississauga, ON
Full-time
Johnston Equipment is a dynamic team working together for a common goal: client satisfaction. At GNJ every client and employee is valued and important.
Added 5 hours ago
Home Care Scheduling Clerk (Clerk III)
Prairie Mountain Health
Souris, MB
Full-time
…Clerk III is responsible for the scheduling and assignment of client visits by the Home Care Direct Service Staff . The Home Care Scheduling Clerk III is also responsible for the…
Added 5 hours ago
Service Coordinator - Sherwood Park Hyundai
AutoCanada Inc.
Sherwood Park, AB
$19 to $23 CAD / hour
Full-time
Assisting the Service Manager with the day-to-day operations of the Service Department, helping to manage client inquires and concerns.
Added 5 hours ago
Food Share Coordinator
The Salvation Army in Canada
Hazelton, BC
Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 5 hours ago
Child Facilitator
The Salvation Army in Canada
Calgary, AB
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 5 hours ago
Junior Consultant, Production Support (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 6 hours ago
Supervised Instructor Therapist
Intellectual Biceps Limited (IB)
Markham, ON
Part-time
This is an IN - Home position and the therapist is to travel to the client's home in Scarborough and Markham for 15-20 hours per week. Evening availability is needed.
Added 6 hours ago
Child Facilitator
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 6 hours ago
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
$25.82 CAD / hour
Temporary
Within the context of a client and family centered model of care and, in accordance with Vancouver Coastal Health’s (VCH) values, “ We Care for Everyone, We are Always Learning, and We…
Added 7 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 7 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 7 hours ago
Billing Coordinator
Zedcor Security Solutions
Calgary, AB
Full-time
…Canada and the United States, with emphasis on industry leading service levels, data-supported efficiency outcomes, and continued innovation. Zedcor services the Canadian market through…
Added 7 hours ago
Spanish/ Farsi speaking Employment Specialist, Full Time (Contract Until March 31, 2027)
MOSAIC
Vancouver, BC
Full-time
Market clients for employment, and arranging and monitoring client work experience, in collaboration with employment programs and other service providers.
Added 7 hours ago
Partner Administrative Assistant
KPMG
Vancouver, BC
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventative maintenance, contractors, vendors, and service contracts, while supporting procurement and operational processes. Monitors health and safety compliance, communicates with clients and service providers, and reviews invoices and financial reports for accuracy.

Requirements

A high school diploma and up to one year of relevant office administration or service coordination experience are specified. The role also calls for strong interpersonal, customer service, communication, teamwork, and multitasking abilities; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Contractor Coordination
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Client Communication
Tenant Relations
Cleaning Inspections
Microsoft Office
Oracle Cloud
Facilities Management

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