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Added 8 mins ago
Therapeutic Specialized and Indigenous Court Coordinator (TSIC)
Government of Alberta
AB
Job Title: Therapeutic Specialized and Indigenous Court Coordinator (TSIC)
Added 23 mins ago
RN/RPN, Addictions Assessment
Fraser Health
BC · Hope / Agassiz / Harrison Hot Springs / Kent, British Columbia
Part-time
…health maintenance and health promotion strategies, self care, problem solving and coping skills. Evaluates the overall effectiveness of the selected teaching methods and outcomes of…
Added 36 mins ago
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · Chatham, ON
Full-time
Problem-solving, initiative, and leadership potential.
Added 38 mins ago
Educational Technology Coordinator
University of Alberta
Edmonton, AB
Full-time
The work of the Educational Technology Coordinator is multi-faceted and requires a client service orientation, and a high level of knowledge, analytical, and time-management skills.
Added 53 mins ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB · MB - Life Benefits Wpg
Full-time
We are seeking a Service Coordinator for a 12-month term to join our National Indigenous Solutions Practice in Winnipeg, MB.
Added 1 hour ago
Security Communications Coordinator
The University of British Columbia
Kelowna, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The incumbent must be capable of effective planning and problem-solving, applying policies and procedures thoughtfully while utilizing available resources, system reliability, and…
Added 1 hour ago
Visual Experience Coordinator (Full-Time)
Altea SI
Toronto, ON
Full-time
…experiences that push boundaries. We are seeking a Visual Experience Coordinator to ensure every boutique fitness experience and training session begins and ends with a seamless, high-touch…
Added 1 hour ago
Clinical Research Coordinator I
University Health Network
Toronto, ON
Contract
Excellent analytical and problem-solving skills
Added 1 hour ago
Manager, Peer-to-Peer Fundraising & Events
Lions Foundation Of Canada Dog Guides
Oakville, ON
Full-time
Lead, coach, and support the Events Coordinator through goal setting, performance management, and professional development.
Added 1 hour ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB
Full-time
We are seeking a Service Coordinator for a 12-month term to join our National Indigenous Solutions Practice in Winnipeg, MB.
Added 1 hour ago
Shipping Coordinator
Groupe AGF / AGF Group
Calgary, AB
AGF Rebar is looking for a dynamic Shipping Coordinator to join our team! This is a full-time, permanent, on-site position based at our Calgary office.
Added 1 hour ago
Project Coordinator
QPS Evaluation Services Inc
Toronto, ON
$60,000 to $78,000 CAD / year
Full-time
Applus+ QPS is seeking a highly organized and customer-focused Project Coordinator to join our growing team. Reporting directly to the Business Line Manager, this role plays a critical part…
Added 2 hours ago
Production Supervisor (Day Shift)
Stella-Jones
Candiac, QC
$76,000 to $90,000 CAD / year
Full-time
Analyze KPI trends to guide problem-solving and improvement activities (primarily on a weekly basis)
Added 2 hours ago
Director, Revenue Operations and Administration
Canadian Association of Defence and Security Industries (CADSI)
Ottawa, ON
Full-time
The Director will lead the Manager, Partnership, and Sales Coordinator and will be responsible for building a disciplined, data-driven Revenue Operations function that allows CADSI's…
Added 2 hours ago
Communications and Events Coordinator
KidsAbility Centre for Child Development
Waterloo, ON
$63,356 to $78,919 CAD / year
Full-time
Reporting to the Director, Marketing and Communications, the Communications and Events Coordinator plays a key role in advancing KidsAbility's mission through the delivery of engaging…
Added 2 hours ago
Coordinator, Human Resources
Aecon
Hamilton, ON
Reporting to the Human Resources Manager, the Human Resources Coordinator provides dedicated HR support to HaLRT project and project-based operations across multiple business units.
Added 2 hours ago
Clinical Research Coordinator III (Leukemia/BMT)
University Health Network
Toronto, ON
Full-time
The Clinical Research Coordinator III collaborates with Investigators and the health care team to assume responsibility for the overall patient management and coordination of several…
Added 2 hours ago
Clinical Research Coordinator III (Haematology Trials)
University Health Network
Toronto, ON
Full-time
The Clinical Research Coordinator III collaborates with Investigators and the health care team to assume responsibility for the overall patient management and coordination of several…
Added 2 hours ago
Clinical Research Coordinator III (PK)
University Health Network
Toronto, ON
Full-time
The Clinical Research Coordinator collaborates with Investigators and health care team to assume responsibility for the overall patient management and coordination of several clinical…
Added 2 hours ago
Clinical Research Coordinator III (Phase 1)
University Health Network
Toronto, ON
Full-time
The Clinical Research Coordinator collaborates with Investigators and health care team to assume responsibility for the overall patient management and coordination of several clinical…
Added 2 hours ago
Clinical Research Coordinator III (PK)
University Health Network
Toronto, ON
Full-time
The Clinical Research Coordinator collaborates with Investigators and health care team to assume responsibility for the overall patient management and coordination of several clinical…
Added 2 hours ago
Customer Property Coordinator, 16 Month Term
General Dynamics Missions System International
Ottawa, ON
Up to $28.44 CAD / hour
Full-time
We're looking for a Customer Property Coordinator to join our team for a 16 month temporary assignment. In this role, you will assist the principal Point-of-Contact for the acquisition,…
Added 2 hours ago
Project and ODI Coordinator, Customer Support Integration Team (CSIT)
Bombardier
Dorval, QC
Full-time
Customer-focused mindset with strong problem-solving abilities.
Added 2 hours ago
Customer Property Coordinator, 16 Month Term
General Dynamics Mission Systems–Canada
Ottawa, ON
$28.44 CAD / hour
Full-time
We're looking for a Customer Property Coordinator to join our team for a 16 month temporary assignment. In this role, you will assist the principal Point-of-Contact for the acquisition,…
Added 3 hours ago
Pump Repair Coordinator
Stoakley-Stewart Consultants Ltd.
Burlington, ON
Full-time
Our client is seeking an experienced Pump Repair Coordinator to join its service operations team in Burlington. This is a technical, customer-facing coordination role supporting the repair…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventative maintenance, contractors, vendors, and service contracts, while supporting procurement and operational processes. Monitors health and safety compliance, communicates with clients and service providers, and reviews invoices and financial reports for accuracy.

Requirements

A high school diploma and up to one year of relevant office administration or service coordination experience are specified. The role also calls for strong interpersonal, customer service, communication, teamwork, and multitasking abilities; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Contractor Coordination
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Client Communication
Tenant Relations
Cleaning Inspections
Microsoft Office
Oracle Cloud
Facilities Management

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