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Added 18 mins ago
Project Coordinator
Urban Systems
Kelowna, BC
Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support…
Added 2 hours ago
Education Sales Coordinator, Americas
Merrithew®
Toronto, ON
Contract
The sales coordinator will provide essential support for the coordination and administration of education programs at designated Merrithew (Host and Licensed) Training Centers. This…
Added 3 hours ago
Project Controls Coordinator III
Raise
Calgary, AB
Full-time
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry…
Added 3 hours ago
Finance Intern
Employment Solutions - Sault College
Garden Hill, MB
Full-time
This internship will provide hands-on experience in Indigenous Financial Administration and offer professional development in a culturally grounded workplace.
Added 23 hours ago
Fleet Administrator
Cormorant Utility Services
Cambridge, ON
Support rental administration, including invoice reconciliation, cost allocation, rental tracking, and equipment returns
Added 1 day ago
Coordonnateur(trice) des opérations et de la logistique / Operations & Logistics Coordinator
Systemex Industries Conseils
Montreal, QC
Contract
Contrat d’un an pour remplacement de congé de maternité / One y ear maternity replacement contract
Added 1 day ago
Coordonnateur(trice) des opérations et de la logistique / Operations & Logistics Coordinator
Systemex
Montreal, QC
Contract · Temporary
Contrat d’un an pour remplacement de congé de maternité / One year maternity replacement contract
Added 1 day ago
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
$55,000 to $75,000 CAD / year
Temporary
The Facilities & Maintenance Coordinator supports the effective operation, maintenance, and service delivery of facilities, buildings, equipment, and related infrastructure. This role…
Added 1 day ago
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
$55,000 to $75,000 CAD / year
Temporary
The Facilities & Maintenance Coordinator supports the effective operation, maintenance, and service delivery of facilities, buildings, equipment, and related infrastructure. This role…
Added 2 days ago
Project Coordinator, Restaurants Operations (12-month contract)
Recipe Unlimited Corporation
Vaughan, ON
Contract
The Project Coordinator, Restaurant Operations plays a critical role in driving Recipe's IT Projects forward. This role entails rigorous project coordination and robust administrative…
Added 2 days ago
Logistics Coordinator - 1 Year Contract
Jamieson Wellness Inc.
ON · Ontario, Canada
$45,700 to $57,000 CAD / year
Contract
Position Title: Logistics Coordinator – 12 Month Contract
Added 3 days ago
Event Coordinator
Canadian Medical Protective Association
Ottawa, ON
Full-time
Assists with vendor sourcing, quote collection, contract administration, and invoice processing in accordance with organizational policies
Added 3 days ago
Bilingual Project Coordinator (French/English)
Hays
Toronto, ON · North York, ON
Contract
Job Title: Bilingual Project Coordinator (French/English)
Added 3 days ago
Assistant Project Manager
Matchtech North America
Toronto, ON · Greater Toronto Area, Canada
Contract
Support contract execution, including change order management, field change directives, invoice approvals, and schedule management.
Added 5 days ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 5 days ago
HR Assistant (14 months contract)
Endress+Hauser Group
Burlington, ON
Full-time
We are looking for a Human Resource Assistant to join our group. As an HR Coordinator, you provide comprehensive administrative support, ensuring smooth operations with policies, programs,…
Added 5 days ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Full-time
…(TPM), this role will oversee various operational and business administration aspects for TPM. The Senior Investment Coordinator, TPM will perform diverse functions to support the…
Added 5 days ago
Procurement Specialist / Coordinator
Kleinfelder
AB · Edmonton, AB
Part-time
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 5 days ago
Procurement Specialist / Coordinator
Kleinfelder
Calgary, AB
Part-time
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 5 days ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Contract
…(TPM), this role will oversee various operational and business administration aspects for TPM. The Senior Investment Coordinator, TPM will perform diverse functions to support the…
Added 5 days ago
Executive & HR Coordinator / Coordonnateur(trice), soutien exécutif et RH
CandorVision
Montreal, QC
Full-time
We are currently seeking an Executive & HR Coordinator to join our dynamic team. This is an important role in keeping key executive, HR, payroll, accounting, and administrative processes…
Added 5 days ago
Procurement Specialist / Coordinator
Kleinfelder Inc
Calgary, AB · Edmonton, AB
Other
…weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual…
Added 5 days ago
Translation Coordinator
Recruiting in Motion
Toronto, ON
$70,000 to $79,000 CAD / year
Contract
Our client, a large public-sector organization, is seeking a Bilingual Translation Services Coordinator – English/French to join their team on an 11-month contract.
Added 6 days ago
Fuels System Coordinator
Total Power Limited
Mississauga, ON
Contract
The Fuels System Coordinator is a professional who excels in the coordination of activities to deliver excellent customer service. These activities include scheduling, excellent…
Added 6 days ago
Accounts Payable Coordinator (1 year contract)
Rakuten Kobo Inc.
Toronto, ON · Kobo-ON-John Street
$55,456 to $85,923.2 CAD / year
Full-time
Rakuten Kobo Inc. is looking for an Accounts Payable Coordinator to join our Finance team for a 12 month contract! The team is an energetic and dedicated group of professionals that are…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventative maintenance, contractors, vendors, and service contracts, while supporting procurement and operational processes. Monitors health and safety compliance, communicates with clients and service providers, and reviews invoices and financial reports for accuracy.

Requirements

A high school diploma and up to one year of relevant office administration or service coordination experience are specified. The role also calls for strong interpersonal, customer service, communication, teamwork, and multitasking abilities; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Contractor Coordination
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Client Communication
Tenant Relations
Cleaning Inspections
Microsoft Office
Oracle Cloud
Facilities Management

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