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Added 12 mins ago
Customer Onboarding Specialist
Cole International
Toronto, ON · Greater Toronto Area, Canada
Full-time
Since 1958, Cole International has been a trusted leader in delivering creative logistics solutions. With offices across Canada and the U.S., we specialize in customs brokerage, freight…
Added 12 mins ago
Intern, Events and Immersive Experiences, Strategic Partnerships (Winter 2027)
Bombardier
Dorval, QC
Volunteer
Bombardier is a global leader in aviation, creating innovative and game-changing planes. Our products and services provide world-class experiences that set new standards in passenger…
Added 12 mins ago
DIRECTOR, CLINICAL OPERATIONS
Northern Health - BC
Prince Rupert, BC
Full-time
The Director, Clinical Operations is a key leadership role in health services delivery area. Working in cooperation and collaboration with various peer leaders within the hospital and…
Added 12 mins ago
Superviseur(e) de tri
Intelcom | Dragonfly
Prince George, BC
Full-time
Intelcom | Dragonfly c’est plus de 100 stations de tri et des opérations sur trois continents. Leader canadien de la logistique du dernier kilomètre, nous avons une vision claire : Offrir…
Added 12 mins ago
Field Superintendent - Key Lake
Raise
Leask, SK
Full-time
…needs, making this a unique opportunity to work with an industry leader. Our Client is a Canadian global leader in exploration, mine engineering, and environmental…
Added 12 mins ago
Program Advisor (Bilingual and Non-Bilingual)
Government of Manitoba
Winnipeg, MB
Full-time
The Program Advisor plays a leadership role in enhancing program operations by analyzing existing business processes and training materials, participating on cross-functional teams as well…
Added 12 mins ago
Retail Operations Lead
PetSmart
New Glasgow, NS
Full-time
PetSmart’s Process Lead (Retail Operations Lead) has shared responsibility to drive operational excellence in our stores while upholding the company’s vision, mission, values, and strategy.…
Added 12 mins ago
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · Chatham, ON
Full-time
Under the mentorship of a Plant Operations leader, you will:
Added 12 mins ago
Law Clerk
Brookfield
Toronto, ON
Full-time
…and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through…
Added 12 mins ago
Maintenance Supervisor
York Catholic District School Board
Aurora, ON
Full-time
Administer service contracts related to operations and maintenance, including Building Automation Systems (BAS), HVAC components, water treatment, filter replacement, and controls upgrades.
Added 12 mins ago
Project Engineer - Generation – Stations
Raise
Burnaby, BC
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…needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in…
Added 12 mins ago
Computer Systems Technologist II – Data Center & Network Systems Technician
Richmond School District No. 38
Richmond, BC
Full-time
Acts as project leader and supervises the work of a small group of staff engaged in tasks related to assigned projects.
Added 12 mins ago
Corporate Counsel
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
$150,000 to $185,000 CAD / year
Full-time
Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
Added 12 mins ago
Business Analyst (Junior)
Raise
Calgary, AB
Contract
…needs, making this a unique opportunity to work with an industry leader. Our Client, is one of North America's leading energy infrastructure companies with operations in natural gas, oil…
Added 12 mins ago
Pet Groomer & Salon Trainer
PetSmart
Calgary, AB
Full-time
Maintains communication with Experience Leader on business trends and provides best practices to suggest for implementation.
Added 13 mins ago
Room Attendant
Hilton
Mississauga, ON
Part-time
…for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill…
Added 13 mins ago
Sr. Director, Business Intelligence and Analytics
GS1 Canada
Toronto, ON · North York, ON
$145,000 to $165,000 CAD / year
Full-time
The Senior Director, Business Intelligence and Analytics is a senior enterprise leader responsible for building and leading GS1 Canada’s business intelligence, analytics, and market insight…
Added 13 mins ago
ETL Developer
Phillips & Cohen Associates Ltd.
Kirkland, QC
Phillips & Cohen Associates, LLC the global leader in estate account management with operations in the United States, United Kingdom, Canada, Australia, and New Zealand, seeks an…
Added 13 mins ago
Jacksons Landing Host
Recipe Unlimited
Burlington, ON
Be a leader by demonstrating behaviours that align with our culture of improvement, growth and executing with excellence
Added 13 mins ago
Payroll & Benefits Coordinator
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Calgary, AB
Whether you’re helping guests find housing, supporting their recovery journey, or keeping our operations running strong, your work here truly matters. Every role at the DI is about creating…
Added 13 mins ago
AI Execution & Program Manager
Reliance Home Comfort
Toronto, ON
Translate data into actionable recommendations for Contact Center leadership, Field Operations, and cross‑functional partners.
Added 13 mins ago
Rubber Liner
Soluroc
Sudbury, ON · Lively, Ontario
Full-time
…industrial sectors around the world. As part of Soluroc, a Canadian leader in wear-resistant solutions, we design, fabricate and rubber-line process piping, tanks, fittings and assemblies…
Added 13 mins ago
Spécialiste de la paie bilingue / Bilingual Payroll Specialist
ADP
Dartmouth, NS
Full-time
Added 13 mins ago
Production Manager
MMIST
Ottawa, ON
Full-time
…and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are…
Added 29 mins ago
Warehouse Lead Hand
J.D. Irving, Limited
Saint John, NB
Full-time
Join Gulf Operators, a leader in civil construction and one of the largest producers of high-quality aggregate in the Maritimes. With over 40 years of experience serving the New Brunswick…

BGIS

Property Services Coordinator

AB, Canada
Alberta, Canada, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Oct 23, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building service requests, work orders, preventative maintenance, contractors, vendors, and service contracts, while supporting procurement and operational processes. Monitors health and safety compliance, communicates with clients and service providers, and reviews invoices and financial reports for accuracy.

Requirements

A high school diploma and up to one year of relevant office administration or service coordination experience are specified. The role also calls for strong interpersonal, customer service, communication, teamwork, and multitasking abilities; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventative Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Work Order Management
Service Requests
Purchase Orders
Preventative Maintenance
Tendering
Requests For Quotation
Scopes Of Work
Contract Management
Vendor Management
Contractor Coordination
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Client Communication
Tenant Relations
Cleaning Inspections
Microsoft Office
Oracle Cloud
Facilities Management

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