Find work in Canada.

322,655 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 16 mins ago
Talent Acquisition Coordinator
Lean Six Search | Supply Chain Recruitment
Calgary, AB
$45,001 to $74,099 CAD / year
Full-time
Lean Six Search: Executive search across supply chain, procurement, manufacturing, and operations.
Added 33 mins ago
Culinary Manager
Dexterra
Calgary, AB
Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 1 hour ago
Design Coordinator
Kiewit
Toronto, ON · Oakville, ON
Join our team as a Design Coordinator, a pivotal role where you will actively contribute to the successful delivery of complex projects across Canada.
Added 1 hour ago
Event Coordinator / Coordonnateur aux évènements
Airbus
Montreal, QC · Mirabel, QC
Full-time
Coordonnateur aux évènements / Event Coordinator
Added 1 hour ago
Simulation Technician
Saskatchewan Polytechnic Alumni
Prince Albert, SK
Full-time
Working alongside the Simulation Learning Centre Coordinator and Simulation Assistants to manage assets, oversee maintenance and repairs, and support procurement of supplies and equipment.
Added 5 hours ago
Rail and Transit Project Coordinator
Arcadis
Toronto, ON
Full-time
…enabling the project team to respond swiftly and effectively. Your support will extend to contract administration, procurement processes, and document control protocols, helping to maintain…
Added 8 hours ago
Station Design Coordinator
SYSTRA Canada
Montreal, QC
Full-time
The Station Design Coordinator works closely with multidisciplinary teams to support integrated project delivery across all phases, from concept through commissioning. The role also assists…
Added 10 hours ago
Station Design Coordinator
SYSTRA
Montreal, QC
Full-time
The Station Design Coordinator works closely with multidisciplinary teams to support integrated project delivery across all phases, from concept through commissioning. The role also assists…
Added 10 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 11 hours ago
Operations Support Coordinator, Wastewater System Performance
Halton Region
Oakville, ON
The Operations Support Coordinator provides analytical, reporting, contract administration, and program coordination support for Wastewater System Performance initiatives. The position…
Added 22 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 1 day ago
CNS Technical Services Manager - 12 month term
NAV CANADA
Montreal, QC
Full-time
Collaborate across business units to support service delivery, drive change initiatives, and enhance operational effectiveness.
Added 1 day ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
As our Procurement & Supply Chain Coordinator, you'll support daily purchasing and inventory activities while helping drive continuous improvement throughout our supply chain.
Added 1 day ago
Waterfront Operations Coordinator
Jobbe
Halifax, NS
Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 2 days ago
Junior Supply Chain Specialist - Corporate
Bird Construction
Calgary, AB
Full-time
…Corporate provides administrative, analytical and operational support to the National Supply Chain Manager, contributing to the execution of supply chain management processes and…
Added 2 days ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 2 days ago
Recruitment Co Ordinator
Aston Carter
Burnaby, BC
$24 to $33 CAD / hour
Contract
The Recruitment Coordinator provides dedicated administrative and coordination support to the Global Talent Acquisition team, with a particular focus on recruiting activities and onboarding…
Added 2 days ago
Service/Parts Advisor
Charger Logistics Inc
Calgary, AB
Full-time
Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded…
Added 2 days ago
AltaGas - Millwright/Heavy-Duty Mechanic - RIPET
AltaGas Ltd.
Prince Rupert, BC · BC - Ridley Island Terminal
Full-time
AltaGas is seeking a Millwright/Heavy-Duty Mechanic to support mechanical maintenance activities at the RIPET Facility reporting to the Mechanical Maintenance Coordinator, this role will…
Added 2 days ago
AltaGas – Mechanical Maintenance Coordinator - REEF
AltaGas Ltd.
Prince Rupert, BC · BC - Ridley Island Energy Export (REEF)
Full-time
AltaGas is seeking a Mechanical Maintenance Coordinator to support our REEF Terminal Operations team! This role will oversee and coordinate day-to-day maintenance activities and plan for…
Added 2 days ago
AltaGas - Millwright/Heavy-Duty Mechanic - RIPET
AltaGas Ltd.
Prince Rupert, BC
Full-time
AltaGas is seeking a Millwright/Heavy-Duty Mechanic to support mechanical maintenance activities at the RIPET Facility reporting to the Mechanical Maintenance Coordinator, this role will…
Added 2 days ago
Supply Chain Coordinator
IIQAFGROUP
Windsor, ON
$55,000 to $65,000 CAD / year
Full-time
IIQAF Group is seeking a detail-oriented and organized Supply Chain Coordinator to support supply chain, procurement, purchasing, inventory, logistics, and warehouse operations within the…
Added 2 days ago
AltaGas – Mechanical Maintenance Coordinator - REEF
AltaGas Ltd.
Prince Rupert, BC
Full-time
AltaGas is seeking a Mechanical Maintenance Coordinator to support our REEF Terminal Operations team! This role will oversee and coordinate day-to-day maintenance activities and plan for…
Added 2 days ago
IT and Cybersecurity Services Lead
Durham Community Health Centre
Oshawa, ON
Full-time
Reporting to the Manager, Infrastructure and Operations within the Corporate Services portfolio, the IT and Cybersecurity Services Coordinator supports the secure, reliable, and efficient…
Added 2 days ago
Senior Investment Coordinator
OPTrust
Toronto, ON
Full-time
…business administration aspects for TPM. The Senior Investment Coordinator, TPM will perform diverse functions to support the advancement of TPM's priorities across OPTrust. Their actions…

BGIS

Property Services Coordinator

Kelowna, BC, Canada

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

The Property Service Coordinator oversees building operations, including work order management, vendor coordination, and invoice processing. They also ensure compliance with health, safety, and environmental policies while maintaining strong relationships with clients and service providers.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and customer-oriented skills are required, along with proficiency in Microsoft Office.

Skills

Work order management
Vendor management
Contract management
Invoice processing
Administrative support
Customer service
Health and safety compliance
Procurement
Preventative maintenance
Reporting
Communication
Microsoft Office
Oracle Cloud
Tendering processes
Financial reporting

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Facility Management
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health and Safety
Procurement
Preventative Maintenance
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Building Operations
Customer Service
Administrative Support
Incident Reporting
PPE
Safety Compliance
Real Estate Services

Report this job