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Services Project Coordinator
ATS Industrial Automation
Woodbridge, ON
Full-time
The Services Project Coordinator is a hybrid role responsible for both quoting service opportunities and coordinating the execution of small projects (up to $1M) once awarded. This position…
Property Services Coordinator
BGIS
Gatineau, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Health & Safety Coordinator
FlatironDragados
Toronto, Ontario · Greater Toronto Area, Canada
Full-time
…in preventing accidents and injuries? As a Health & Safety Coordinator you will inspect, evaluat e , train and provide technical support for work crews to ensure compliance with Health and…
Project Coordinator
Alstom
Toronto, ON
Could you be the full-time Project Coordinator – Track Access in Toronto, Canada, we’re looking for?
Services Project Coordinator
ATS Automation
ON · Woodbridge, ON
The Services Project Coordinator is a hybrid role responsible for both quoting service opportunities and coordinating the execution of small projects (up to $1M) once awarded. This position…
Property Services Coordinator
BGIS
Gatineau, QC · Ottawa, ON
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Human Resources Coordinator
Jones Healthcare Group
Brampton, ON
52,500 to 60,000 CAD / year
Full-time
We're looking for a Human Resources Coordinator to join our team and support a wide range of HR activities across our Packaging Services Business Unit. This hands-on role is responsible for…
Property Services Coordinator
BGIS
Kelowna, British Columbia
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Senior Health & Safety Coordinator
VINCI Construction Grands Projets Canada
Pickering, ON
Manage QHSE onboarding and induction sessions for new staff and subcontractors.
Facility Services Coordinator
BGIS
Winnipeg, MB
Full-time
The Facilities Services Coordinator provides customer service and front line support to BGIS clients with respect to the maintenance and operations of their buildings. Specific…
Health & Safety Coordinator
Flatiron Construction Corp
Toronto, Ontario
Other
…in preventing accidents and injuries? As a Health & Safety Coordinator you will inspect, evaluate, train and provide technical support for work crews to ensure compliance with Health and…
Property Services Coordinator II (Bilingual)
BGIS
Montreal, Quebec
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Property Services Coordinator
BGIS
Gatineau, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Property Services Coordinator
BGIS
Winnipeg, MB
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Property Services Coordinator II
BGIS
Montreal, QC
Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Junior Project Coordinator - Track Access
Alstom
Toronto, Ontario
Could you be the full-time Project Coordinator – Track Access in Toronto, ON we’re looking for?
Property Services Coordinator
BGIS
Quebec, Quebec
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 48 mins ago
Project Coordinator
PCL Construction
Fort McMurray, AB
Assists the project manager and superintendent in managing and reporting overall project or select scope performance as per site HSE, cost management, schedule, and quality.
Senior Subcontract Coordinator
Worley
Calgary, AB · Edmonton, AB · Fort McMurray, AB · AB
Full-time
…shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of…
Senior Subcontract Coordinator
Worley
Fort McMurray, AB · Edmonton, AB · Calgary, AB · AB
Full-time
…shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of…
Senior Health & Safety Coordinator F/H
VINCI Energies
Toronto, ON
Full-time
Manage QHSE onboarding and induction sessions for new staff and subcontractors.
Senior Health & Safety Coordinator F/H
VINCI
Toronto, ON
Full-time
Manage QHSE onboarding and induction sessions for new staff and subcontractors.
Project Coordinator, Industrial
Ledcor
Edmonton, AB
Full-time
As a multi discipline, self performing leader, we execute up to 90% of our work in house, giving our Project Coordinators hands on exposure across the full project lifecycle. You’ll gain…
Senior Subcontract Coordinator
Worley
Calgary, AB · Edmonton, AB · Fort McMurray, AB · AB
Full-time
…shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of…

BGIS

Property Services Coordinator

Quebec, QC, Canada

Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The coordinator oversees and manages the effective delivery of property services, acting as the primary contact for service providers and ensuring timely resolution of client requests related to building operations. Key duties involve processing work orders, managing service contracts, handling financial documentation like invoices and purchase orders, and ensuring adherence to health and safety protocols.

Requirements

Candidates need a High School Diploma and up to one year of relevant experience in office administration or service coordination, possessing strong customer-oriented and interpersonal skills. Desired knowledge includes tendering processes, Microsoft Office, Oracle Cloud, and financial management software.

Experience

0 to 2 years

Education

high school

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Work Order Management
Contract Management
Vendor Management
Tendering Processes
Scope Of Work Development
Preventative Maintenance
Invoice Processing
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Interpersonal Skills
Communication
Teamwork
Computer Skills
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Building Operations
Work Order Management
Health Safety Environmental
Contract Management
Invoice Processing
Vendor Management
Service Providers
Preventative Maintenance
Tenders
Scopes Of Work
Procurement
General Ledger
Cleaning Inspections
Safety Policies
Work Permits
HSE Compliance
PPE
Client Communication
Purchase Orders
Financial Reports
Oracle Cloud
Microsoft Office

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [email protected]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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