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Added 7 mins ago
RB
Human Resources Coordinator
R.J. Burnside & Associates Limited
Orangeville, ON
- Full-time
…are looking for an organized, people-focused Human Resources Coordinator to support a welcoming and efficient hiring journey. Reporting to the Human Resources Manager, you will coordinate…
Added 7 mins ago
CC
Automotive Parts Coordinator
Craftsman Collision
Kamloops, BC
- Full-time
We are currently seeking a Parts Coordinator for our Kamloops location in BC. We offer competitive wages ranging from $45,000 to $55,000 annually, along with professional development, great…
Added 22 mins ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
RUNNR is looking for a Business Operations Coordinator to join our Saskatoon team and take ownership of key day-to-day business operations. Working closely with our leadership team, you…
Added 22 mins ago
AS
Payroll & Benefits Coordinator
Amica Senior Lifestyles
Toronto, ON
- Full-time
…unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. We are committed to enriching the lives of seniors now and as…
Added 22 mins ago
AS
People Operations Support Coordinator
Aker Solutions
St. John's, NL
- Full-time
Assist with workforce planning activities and provide administrative support for organizational changes and staffing initiatives.
Added 22 mins ago
CC
Parts Coordinator
CSN Collision
Mississauga, ON
- Full-time
The role of a Parts coordinator is to efficiently process and manage parts for the collision facility. Parts are a main artery of a collision facility, which is an integral part of the…
Added 22 mins ago
AG
Program Coordinator
Allegis Global Solutions
Mississauga, ON
- Full-time
The Program Coordinator will join a team of professionals working in a fast paced, team environment. The Program Coordinator facilitates and manages various processes (client specific)…
Added 22 mins ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 22 mins ago
Research Coordinator - Cundill Centre Research
CAMH
Toronto, ON
The Research Coordinator will assist with a number of research responsibilities, including the coordination of day-to-day operations, data entry and database maintenance, and preparing data…
Added 23 mins ago
Payroll & Benefits Coordinator
Calgary Drop-In Centre (the DI)
Calgary, AB
Position Title: Payroll & Benefits Coordinator
Added 23 mins ago
Field Placement Specialist (Appendix D/Temporary Assignment: November 2026 - July 2028)
Mohawk College
Hamilton, ON
…program and agency files. The incumbent will provide ongoing support to promote student success and maintain positive community partnerships. The FPS must establish and maintain…
Added 23 mins ago
CF
Program Coordinator, Client Services and Intake
Centre for Sexuality
Calgary, AB
- Full-time
Through responsive client service, organized intake processes, and reliable administrative support, the Client Services and Intake Coordinator contributes to an accessible and positive…
Added 37 mins ago
BO
Program Coordinator - Penny Lane (Temporary)
BGC Okanagan
Kelowna, BC
- Full-time
BGC Okanagan is seeking a Program Coordinator to oversee and support the staff of Penny Lane, a short-term, low-barrier stabilization home serving youth facing significant challenges,…
Added 38 mins ago
M
Maintenance Stores Coordinator- Mars Wrigley- Newmarket, ON
Mars
Newmarket, ON · NMK-Mars Chocolate
- Full-time
As a Maintenance Stores Coordinator at Mars, you will play a pivotal role in ensuring the efficient and effective management of spare parts and tools required for optimal factory…
Added 52 mins ago
N
Coordinator, Leaves (Temporary)
Nutrien
Calgary, AB
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 52 mins ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
The Sales Coordinator is responsible for the administration and coordination of high performing accounts for selected regions.
Added 52 mins ago
N
Coordinator, Leaves (Temporary)
Nutrien
Saskatoon, SK
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 52 mins ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
…a reliable, organized, and client ‑ focused Client Services Coordinator / Administrative Assistant to join our team. This is a full time, in office role to ensure our office runs smoothly…
Added 52 mins ago
Client Service Coordinator
Bayshore
Halifax, NS
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 53 mins ago
OC
Student Retention Coordinator
Oulton College
NB · Moncton Central, New Brunswick
- Full-time
The Student Retention Coordinator within the Student Services Team is dedicated to supporting students' holistic well-being and academic success at Oulton. They provide comprehensive…
Added 1 hour ago
NW
Intake Coordinator - Admin Support (OBTP)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
As a member of the Bridging Training Program Team, you will be involved in providing support to all service users of Newcomer Women’s Services Toronto (NEW). The Coordinator is the first…
Added 1 hour ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent will report to the Chief of Orthopaedic Trauma and will provide full research-related support to him and 4 Orthopaedic Trauma surgeons (researchers).
Added 1 hour ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
…highly organized and able to effectively prioritize executive support, medical-record auditing, accreditation, quality, and administrative responsibilities within the established work…
Added 1 hour ago
SG
Services Operations Coordinator
SKF Group
Sarnia, ON
- Full-time
…are there to reduce friction. SKF drives the industries that support our way of life, powers the machines that put food on the table, and even helps explore the…
Added 1 hour ago
AE
Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Support the coordination, administrative processing, promotion and storytelling of approved community partnerships, donations and sponsorships as assigned through Ontario Communications and…

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, contract administration, and vendor coordination. They also ensure health and safety compliance while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work order management
Contract management
Vendor management
Administrative support
Customer service
Financial reporting
Health and safety compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Interpersonal skills
Communication
Data analysis
Preventative maintenance

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Contract Management
Vendor Management
Health and Safety
Procurement
Tendering
Invoice Processing
Preventative Maintenance
Microsoft Office
Oracle Cloud
Facility Management
Administrative Support
Customer Service
Financial Reporting
Safety Compliance
Building Operations
Service Coordination
Reporting

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