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Added 5 mins ago
W
(CAN) Préposé au déchargement
Walmart
Sorel-Tracy, QC
- Full-time
…workspace. As part of the team, you help support a positive customer experience and contribute to the store’s success. This role is a great fit for individuals looking for an active,…
Added 5 mins ago
W
(CAN) Stock Unloader Associate
Walmart
Thornhill, ON
- Part-time
…workspace. As part of the team, you help support a positive customer experience and contribute to the store’s success. This role is a great fit for individuals looking for an active,…
Added 5 mins ago
CA
Parts Manager
Capital Auto Mall
Derrick Chrysler Dodge Jeep Ram Fiat
- Full-time
Be Impactful: Help shape department culture, streamline processes, and implement strategies that drive real profit and success.
Added 5 mins ago
Business Development Associate
Geotab
Burnaby, BC · Oakville, ON
…territory, running discovery conversations to understand each customer’s fleet challenges, and delivering clear, compelling presentations and live product demonstrations that connect…
Added 19 mins ago
(CAN) Part-Time Stock Unloader Associate
Walmart Canada
Stratford, ON
…workspace. As part of the team, you help support a positive customer experience and contribute to the store’s success. This role is a great fit for individuals looking for an active,…
Added 19 mins ago
WC
(CAN) Stock Unloader Associate
Walmart Canada
Estevan, SK
- Full-time
…workspace. As part of the team, you help support a positive customer experience and contribute to the store’s success. This role is a great fit for individuals looking for an active,…
Added 19 mins ago
IP
Senior Wealth Advisor
IG Private Wealth Management - Larouche Private Wealth Management
Timmins, ON
- Full-time
Larouche Private Wealth Management is seeking a Senior Wealth Advisor to join our growing team. We serve families, business owners and professionals across Northern Ontario, providing…
Added 19 mins ago
D
Manager, Sales Development Representative, Akai | Global
Deel
Canada
- Full-time
…HRIS, payroll, compliance, benefits, performance, and equipment management into one seamless platform. With AI-powered tools and a fully owned payroll infrastructure, Deel supports every…
Added 20 mins ago
AI
Account Administrator
Axis Insurance
Oakville, ON
- $45,000 to $50,000 CAD / year
- Full-time
Handling routine customer, Account Manager, and Account Executive inquiries and concerns in a timely manner
Added 20 mins ago
B
Maintenance Team Lead
BGIS
Mississauga, ON
- Full-time
…offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles – some…
Added 20 mins ago
P
Planning Supervisor
PHD
Toronto, ON
- Full-time
…and operational workflows. This role maintains direct people management of a small team but is primarily responsible for execution, quality assurance, and operational…
Added 20 mins ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
…Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor…
Added 20 mins ago
PL
Business Development Manager
Premium Line Transport
Brampton, ON
- Full-time
…Toronto market. This hybrid role combines consultative sales and account management, with a focus on growing existing customer relationships, identifying new business opportunities, and…
Added 20 mins ago
Business Development Representative
Execulink Telecom
Woodstock, ON
Deliver seamless handoffs to account management upon account close
Added 20 mins ago
R
Administrative Assistant
RBC
Calgary, AB
- Full-time
Respond to client inquiries (account transactions, requests account documentation, account reporting, etc.).
Added 20 mins ago
S
Sales Consultant
Sysco
Canada
- Full-time
…exceptional level of business to business (B2B) sales consultation, account management, customer service, and innovative solutions that differentiate Sysco Guest Supply Canada in the…
Added 35 mins ago
CI
Sr. Director Global Commercial - Defense
CoorsTek, Inc.
Ottawa, ON · DEW Engineering Ottawa
- Full-time
10+ years of progressive leadership experience in technical sales, business development, strategic account management, or commercial leadership, with demonstrated success planning and…
Added 35 mins ago
C
Client Engagement Associate - Part-time (20hours/week)
CIBC
Dartmouth, NS
- Part-time
…client relationships while contributing to your banking centre's success. You’re flexible to work our banking centre hours which may include evenings and weekends. To help deliver a great…
Added 35 mins ago
C
Client Engagement Associate - Part-time (15hours/week)
CIBC
Halifax, NS
- Part-time
…client relationships while contributing to your banking centre's success. You’re flexible to work our banking centre hours which may include evenings and weekends. To help deliver a great…
Added 35 mins ago
CA
Parts Manager
Capital Automotive Group
Derrick Chrysler Dodge Jeep Ram Fiat
- Full-time
Be Impactful: Help shape department culture, streamline processes, and implement strategies that drive real profit and success.
Added 50 mins ago
KC
Instructor, Heavy Equipment Technician
Keyano College
Fort McMurray, AB
- Full-time
Strong communication, presentation, and classroom management skills
Added 50 mins ago
G
Senior Account Manager
GreenShield
Toronto, ON
- $72,521 to $109,341 CAD / year
- Full-time
Complete annual Account Management Plans for designated accounts and support client specific strategies with the team and their execution.
Added 50 mins ago
V
Head of Enterprise GTM
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- Full-time
- You'll work with Customer Success and product so new accounts move smoothly from signature to launch and keep growing after that.
Added 50 mins ago
AI
Account Executive, PL - Private Client
Axis Insurance
Vancouver, BC
- $80,000 to $110,000 CAD / year
- Full-time
As an Account Executive, Private Client a typical day might include:
Added 50 mins ago
AI
Account Executive, VIP
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Vancouver, BC
- $65,000 to $75,000 CAD / year
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BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, contract administration, and vendor coordination. They also ensure health and safety compliance while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work order management
Contract management
Vendor management
Administrative support
Customer service
Financial reporting
Health and safety compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Interpersonal skills
Communication
Data analysis
Preventative maintenance

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Contract Management
Vendor Management
Health and Safety
Procurement
Tendering
Invoice Processing
Preventative Maintenance
Microsoft Office
Oracle Cloud
Facility Management
Administrative Support
Customer Service
Financial Reporting
Safety Compliance
Building Operations
Service Coordination
Reporting

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