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Added 2 mins ago
PH
Health & Safety Coordinator - Permanent - 4337
Parker Huggett - A Division of LRO Staffing
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Parker Huggett is partnering with a large, well-established Canadian contractor with a deep footprint across Ontario. Their portfolio covers both building and civil construction:…
Added 2 mins ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 1 hour ago
C
Property Claim Specialist / Senior Claim Specialist
Chubb
Toronto, ON
- Full-time
…service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange…
Added 1 hour ago
Supervisor, Collection Operations (Waste Management)
Halton Region
ON
Reporting to the Manager, Collection Operations, the Supervisor, Collection Operations for leading the day-to-day delivery of solid waste collection operations programs and services. The…
Added 1 hour ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 1 hour ago
HR
Supervisor, Collection Operations (Waste Management)
Halton Region
Oakville, ON
- Full-time
Reporting to the Manager, Collection Operations, the Supervisor, Collection Operations for leading the day-to-day delivery of solid waste collection operations programs and services. The…
Added 1 hour ago
W
Financial Controller
W3Global
Chilliwack, BC
- $100,000 to $115,000 CAD / year
- Full-time
The controller will lead the accounting department, manage financial data, internal controls and reporting systems to ensure the financial health of the company and construction projects.…
Added 2 hours ago
Influencer and Comms Strategist (contract)
PlayStation Global
Mississauga, ON
…content alignment, local content development, and performance reporting and…
Added 2 hours ago
CT
Security Coordinator
Canadian Tire Corporation
Brampton, ON · AJ Billes Distribution Centre [AJBDC]
- Full-time
Administer software used for incident reporting, key issuance, visitor, contractor and package delivery
Added 2 hours ago
RE
Director of Finance And Operations
RedBranch Executive Search & Recruitment
Toronto, ON
- Full-time
Own the Budgeting, forecasting, cash-flow planning, financial reporting, and controls.
Added 2 hours ago
TM
Engineering Manager - Calgary, AB
Tidewater Midstream and Infrastructure
Calgary, AB
- Full-time
Tidewater has an immediate opening for an Engineering Manager, reporting to the EVP, Midstream Operations. This is a full-time position based out of our Calgary head office. Its serves as…
Added 5 hours ago
SE
Senior Project Manager
Stellarex Energy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
· Earned Value & Schedule Mastery: Expert command of project controls software, Earned Value Management (EVM), financial variance reporting, and WBS critical path optimization.
Added 5 hours ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
Analyse financial data, project expenditure and contractor performance to identify trends, risks, discrepancies and potential areas for further investigation.
Added 5 hours ago
ÉN
Commercial Manager
Énergie NB Power
Fredericton, NB
- $102,717 to $141,097 USD / year
- Full-time
Strong knowledge of commercial risk, claims management, financial analysis, and reporting
Added 5 hours ago
Manager Geology
Evolution Mining Limited
Red Lake, ON
…business objectives. Accountable for departmental performance, financial management, talent development, technical governance, and stakeholder…
Added 17 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Director, Campus Services, the Facilities Manager oversees building operations, repairs, and maintenance across college-owned facilities. This includes mechanical,…
Added 21 hours ago
AS
Senior Fiserv DNA Developer / Integration Consultant
Aequilibrium Software Inc.
Remote, Canada
- $70 to $90 CAD / hour
- Contract
- Remote
Independent Contractor | Remote within Canada
Added 23 hours ago
PC
Terminal Operator
Parkland Corporation
Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.
Added 23 hours ago
PC
Terminal Operator
Parkland Corporation
Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.
Added 1 day ago
AI
Manager, Project Management
American Iron & Metal (AIM)
Hamilton, ON
- Full-time
Provide regular reporting on project status, financial performance, and risks.
Added 1 day ago
P
Representative
Primerica
Toronto, ON · Greater Toronto Area, Canada
- Part-time
…helping clients understand and access life insurance and related financial service products. On a day-to-day basis, the Representative contacts prospective and existing clients, schedules…
Added 1 day ago
VM
Senior Accountant / Accounting Manager
Visa Master Canada (VMC)
Toronto, ON
- Full-time
- Manage retainers, contractor payouts and contract tracking, expenses, and intercompany transactions
Added 1 day ago
PC
Terminal Operator
Parkland Corporation
Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.
Added 1 day ago
PC
Terminal Operator
Parkland Corporation
Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.
Added 1 day ago
PC
Terminal Operator
Parkland Corporation
Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, contract administration, and vendor coordination. They also ensure health and safety compliance while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work order management
Contract management
Vendor management
Administrative support
Customer service
Financial reporting
Health and safety compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Interpersonal skills
Communication
Data analysis
Preventative maintenance

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Contract Management
Vendor Management
Health and Safety
Procurement
Tendering
Invoice Processing
Preventative Maintenance
Microsoft Office
Oracle Cloud
Facility Management
Administrative Support
Customer Service
Financial Reporting
Safety Compliance
Building Operations
Service Coordination
Reporting

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