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Added 12 mins ago
PP
Financial Accountant
Piramal Pharma Ltd
Aurora, ON
- Full-time
The Financial Accountant performs and coordinates core financial accounting, reporting, compliance and control activities for Piramal Healthcare Canada Limited. The role supports accurate…
Added 12 mins ago
BP
General Manager
Boston Pizza International Inc
Moncton, NB
- Full-time
…Day-to-day responsibilities include managing budgets, inventory, and cost controls, reviewing sales and performance metrics, and implementing strategies to achieve revenue and profitability…
Added 12 mins ago
AI
Business Analyst
Avanciers Inc.
Levis, QC · Saint-Lambert-de-Lévis, QC
- $75 to $80 CAD / hour
- Contract
Added 27 mins ago
C
Senior Analyst, Software Compliance and Contract Management (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Help identify process inefficiencies and implement improvements to enhance the department's effectiveness and generate cost savings.
Added 27 mins ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Handle scope changes during implementation projects formally through the Change Request process, documenting the requested change and its impact on scope, timeline, and cost.
Added 27 mins ago
B
FinOps Specialist – Multi-Vendor Data & Cost Analytics
Bevertec
Toronto, ON
- Contract
Job Role: FinOps Specialist – Multi-Vendor Data & Cost Analytics
Added 27 mins ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
Identify opportunities related to direct cost savings, labor and time savings, cost avoidance, risk reduction, ope
Added 42 mins ago
TG
Senior Manager, AI and Data
TMX Group
Toronto, ON
- $165,000 to $175,000 CAD / year
- Full-time
Make build-versus-buy and platform-fit decisions across AWS and Snowflake services for data and AI workloads, balancing performance, cost, and maintainability.
Added 42 mins ago
HO
Payroll Analyst
Hydro One
Toronto, ON
- $40 to $50 CAD / hour
- Contract
Prepare internal and external reporting to meet regulatory and management reporting requirements, while optimizing processes and identifying cost efficiencies
Added 42 mins ago
S
Financial Accountant
SMARTFOX
Toronto, ON
- $75,000 to $105,000 CAD / year
- Full-time
Account for fixed assets, leases, deferred revenue, prepaids, and inventory, and support revenue recognition and capital cost allowance (CCA) schedules
Added 58 mins ago
C
Senior FP&A Systems Analyst, Pigment
Clio
Calgary, AB · Burnaby, BC · Vancouver, BC · Toronto, ON
- Full-time
Configure and maintain dimensions, hierarchies, lists, and mappings - cost centers, accounts, departments, regions, entities, and business units - applying the master data standards defined…
Added 58 mins ago
CE
Senior Manager, SCM Operations Category Management
Cenovus Energy
Calgary, AB
- Full-time
…identify and quantify value opportunities, and improve total cost of ownership, quality, service, reliability, and drive improved cost, quality, service, reliability and supply…
Added 58 mins ago
CE
Market Fundamentals Analyst
Cenovus Energy
Calgary, AB
- Full-time
…maximizing value by developing our assets in a safe, responsible and cost-efficient manner. We operate in Canada, the United States and the Asia Pacific region. Our operations include oil…
Added 58 mins ago
B
Manager - Finance, FP&A
BMO
Toronto, ON · BMOPLACE
- Full-time
…key business decisions to drive value (e.g., revenue growth, cost management, resource allocation, balance sheet optimization,…
Added 58 mins ago
B
Service Advisor
BCAA
Victoria, BC · Broadmead
- Full-time
Identify cost-saving opportunities to support our customers’ life events and future needs.
Added 58 mins ago
B
Service Advisor
BCAA
Vancouver, BC · Cambie Village
- Full-time
Identify cost-saving opportunities to support our customers’ life events and future needs.
Added 1 hour ago
M
Associate Applied AI Engineer – GenAI Systems
Manulife
Toronto, ON
- Full-time
Participate in design discussions and make thoughtful trade-offs across accuracy, explainability, cost, latency, and maintainability.
Added 1 hour ago
A
Assistant Cost Manager
Arcadis
Toronto, ON
- Full-time
Arcadis is seeking a talented Assistant Cost Manager to join its expanding Project Controls team, supporting major rail and linear infrastructure programs across Ontario. This pivotal role…
Added 1 hour ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
Added 1 hour ago
F
Account Manager
Fiserv
Mississauga, ON
- Full-time
No-cost, confidential support through the Employee Assistance Program (EAP) for you and household members
Added 1 hour ago
S
Manager, Program Controls
Seaspan
North Vancouver, BC
- Full-time
…departments (Operations, etc) in the delivery of scope, schedule, cost, resource, risk, and performance management…
Added 1 hour ago
Senior Financial Controller/Manager
Umicore
Markham, ON
Strong knowledge of financial reporting, budgeting, forecasting, cost accounting, and inventory controls.
Added 1 hour ago
VT
Senior Data Engineer (Databricks) - Finance Data Modeling
Vision Talent Co.
Toronto, ON
- Contract
Model core finance data: general ledger, chart of accounts, journal entries, trial balance, sub-ledgers (AP, AR, fixed assets), cost centres, legal entities and intercompany.
Added 1 hour ago
PA
Portfolio Manager
Purpose Advisor Solutions
Toronto, ON
- Full-time
…client actually needs, resolving the complaint that could have cost the relationship, and building the trust that keeps a partner firm from shopping the mandate…
Added 1 hour ago
LC
Senior Accountant
La Canadienne
Montreal, QC
- Full-time
The Senior Accountant is responsible for performing full-cycle accounting activities and supporting the day-to-day accounting operations of the organization. The incumbent ensures the…

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 25, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, service requests, work orders, preventive maintenance, tenders, contracts, vendors, and cleaning inspections. Supports health and safety compliance, client and supplier communication, purchase orders, invoice review, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Service Coordination
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Services
Property Services
Building Operations
Service Requests
Work Order Management
Purchase Orders
Tendering
Requests For Quotation
Preventive Maintenance
Service Contracts
Vendor Management
Contractor Performance
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Financial Management Software

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