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Added 12 mins ago
FC
Condominium Property Manager
Fortiva Condominium Management
Oshawa, ON
- Full-time
Prepare and manage operating budgets, reserve fund planning and financial reporting
Added 42 mins ago
P
Project Leader
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Douglas, ON
- Contract
Reporting to the Project Manager within the Decommissioning division, in this role you will:
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C
Job Cost Accountant
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- Full-time
Reporting to the Controller, the Job Cost Analyst is responsible for supporting the financial management of construction projects by ensuring accurate job costing, project reporting,…
Added 57 mins ago
B
Property Manager
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- Full-time
…Property Manager assists in the preparation of the annual budget, reporting, capital planning and financial performance of the…
Added 1 hour ago
NW
Economic Planning Specialist
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…Ignace /Dryden community office locations may be considered). Reporting to the Manager, Social and Economic Programs, the successful candidate will provide subject matter expertise in…
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PH
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Parker Huggett is partnering with a large, well-established Canadian contractor with a deep footprint across Ontario. Their portfolio covers both building and civil construction:…
Added 1 hour ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 2 hours ago
C
Property Claim Specialist / Senior Claim Specialist
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…service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange…
Added 2 hours ago
Supervisor, Collection Operations (Waste Management)
Halton Region
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Reporting to the Manager, Collection Operations, the Supervisor, Collection Operations for leading the day-to-day delivery of solid waste collection operations programs and services. The…
Added 2 hours ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 3 hours ago
HR
Supervisor, Collection Operations (Waste Management)
Halton Region
Oakville, ON
- Full-time
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Added 3 hours ago
W
Financial Controller
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Chilliwack, BC
- $100,000 to $115,000 CAD / year
- Full-time
The controller will lead the accounting department, manage financial data, internal controls and reporting systems to ensure the financial health of the company and construction projects.…
Added 3 hours ago
Influencer and Comms Strategist (contract)
PlayStation Global
Mississauga, ON
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CT
Security Coordinator
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- Full-time
Administer software used for incident reporting, key issuance, visitor, contractor and package delivery
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RE
Director of Finance And Operations
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Own the Budgeting, forecasting, cash-flow planning, financial reporting, and controls.
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TM
Engineering Manager - Calgary, AB
Tidewater Midstream and Infrastructure
Calgary, AB
- Full-time
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Added 6 hours ago
SE
Senior Project Manager
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
· Earned Value & Schedule Mastery: Expert command of project controls software, Earned Value Management (EVM), financial variance reporting, and WBS critical path optimization.
Added 6 hours ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
Analyse financial data, project expenditure and contractor performance to identify trends, risks, discrepancies and potential areas for further investigation.
Added 7 hours ago
ÉN
Commercial Manager
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- $102,717 to $141,097 USD / year
- Full-time
Strong knowledge of commercial risk, claims management, financial analysis, and reporting
Added 7 hours ago
Manager Geology
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…business objectives. Accountable for departmental performance, financial management, talent development, technical governance, and stakeholder…
Added 18 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Director, Campus Services, the Facilities Manager oversees building operations, repairs, and maintenance across college-owned facilities. This includes mechanical,…
Added 22 hours ago
AS
Senior Fiserv DNA Developer / Integration Consultant
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Remote, Canada
- $70 to $90 CAD / hour
- Contract
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Independent Contractor | Remote within Canada
Added 1 day ago
PC
Terminal Operator
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Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.
Added 1 day ago
PC
Terminal Operator
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Port Hardy, BC
- Full-time
Daily, Weekly, Monthly Reporting on additive and other products.

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 25, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, service requests, work orders, preventive maintenance, tenders, contracts, vendors, and cleaning inspections. Supports health and safety compliance, client and supplier communication, purchase orders, invoice review, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Service Coordination
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Services
Property Services
Building Operations
Service Requests
Work Order Management
Purchase Orders
Tendering
Requests For Quotation
Preventive Maintenance
Service Contracts
Vendor Management
Contractor Performance
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Financial Management Software

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