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Added 26 mins ago
CE
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB
- Full-time
1-2 years of related work experience in a Fence / Scaffolding Labourer, General Labourer, Yard Coordinator, or similar role is preferred.
Added 26 mins ago
A
Supply Chain Coordinator
Altis
Brampton, ON
- $25 to $26 CAD / hour
- Contract
…operations running smoothly? We're looking for a Supply Chain Coordinator to join a global sourcing team within a large retail organization. In this role, you'll play a key part in managing…
Added 40 mins ago
VC
Scheduler, Home Support Service
Vancouver Coastal Health
Vancouver, BC
- $30.61 to $32.39 CAD / hour
- Full-time
Reporting to the Home Support Services Manager or Coordinator, the Scheduler coordinates and schedules Community Health Workers (Home Support Workers) in accordance with established…
Added 40 mins ago
VC
Scheduler, Home Support Service
Vancouver Coastal Health
Vancouver, BC
- $30.61 to $32.39 CAD / hour
- Temporary
Reporting to the Home Support Services Manager or Coordinator, the Scheduler coordinates and schedules Community Health Workers (Home Support Workers) in accordance with established…
Added 40 mins ago
NA
Estimating Co-op Student
North American Construction Group Inc.
Acheson, AB
- Other
Our ideal candidates are highly motivated individuals who have excellent communication, organizational and problem-solving skills
Added 40 mins ago
HR
Registered Respiratory Therapist
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Other relevant duties as assigned by management or Clinical Coordinator.
Added 41 mins ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Documents decisions, assumptions, and actions taken throughout an engagement, clearly enough that the Project Coordinator can track status without following up.
Added 41 mins ago
KB
HR & Safety Manager
KingFisher Boats Inc.
Vernon, BC
- $90,000 to $120,000 CAD / year
- Full-time
Lead and support the HR Advisor and Payroll & Benefits Coordinator.
Added 55 mins ago
ER
Project Coordinator - Commercial Roofing
Empire Roofing
Windsor, ON
- Full-time
Aptitude for identifying issues, analyzing root causes, and developing practical solutions. Strong problem-solving skills enable Production Coordinators to address challenges that arise…
Added 55 mins ago
VT
Service Coordinator
Valwell Technologies
AB · Edmonton, AB
- Full-time
…people who join us now will help shape what comes next. For a coordinator, that means you're not a dispatcher buried in someone else's process - you own the field service schedule, and the…
Added 1 hour ago
BC
Project Coordinator
Bird Construction
Mississauga, ON
- Full-time
Project CoordinatorAs a Project Coordinator, you will gain hands on experience supporting daily construction activities while working closely with Superintendents, Project Managers, and…
Added 1 hour ago
M
Elite Inforce Case Coordinator
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Manulife’s Individual Insurance team currently has an opportunity for an Elite Case Coordinator.
Added 1 hour ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
ON · North York (Northwood Park / York University), Ontario
- Full-time
engagement, clearly enough that the Project Coordinator can track
Added 1 hour ago
Communications Coordinator - Public Affairs
CAMH
Toronto, ON
…is seeking a full-time, temporary (12 months) Communications Coordinator to support corporate and redevelopment-related…
Added 1 hour ago
Communications Coordinator - Public Affairs
CAMH
Toronto, ON
The Public Affairs and Communications team at the Centre for Addiction and Mental Health is seeking a full-time, permanent Communications Coordinator to support corporate communications.
Added 1 hour ago
KP
Enrolment Management Coordinator - Competition ID: 4870
Kwantlen Polytechnic University
Richmond, BC
- Full-time
We are currently seeking an Enrolment Management Coordinator to join our Wilson School of Design team.
Added 2 hours ago
Policy and Divisional Support Coordinator
Government of Alberta
AB
Job Title: Policy & Divisional Support Coordinator
Added 2 hours ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 2 hours ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 2 hours ago
Site Material Coordinator - Travel Canada (m/f/d)
Nordex Group
AB
The role of Site Material Coordinator - Canada directly supports Nordex’s mission to develop and deliver clean power plants that make 100% renewable energy a reality for the world. As the…
Added 2 hours ago
FT
CAC097: Payroll & HRIS Coordinator
FedEx Trade Networks Transport and Brokerage
Toronto, ON
- $49,842 to $77,878 CAD / year
- Full-time
Strong verbal and written communication abilities, with excellent analytical and problem‑solving skills.
Added 2 hours ago
NC
Manager, Security Programs and Governance
NAV CANADA
Ottawa, ON
- Full-time
Strong analytical, problem-solving and decision-making skills, with the ability to assess risk, evaluate options and provide sound recommendation
Added 3 hours ago
A
Shipper/Receiver (Temporary)
ARC'TERYX
New Westminster, BC
- Full-time
- Temporary
…handling, and housekeeping) for ReBird. You work with the logistics coordinator to ensure deadlines and safety standards are met. You are a quick and adaptable learner with excellent…
Added 3 hours ago
BB
Service Coordinator
Bosch Building Technologies
Regina, SK
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…
Added 3 hours ago
AG
Program Coordinator
Allegis Global Solutions
Mississauga, ON
- Full-time
The Program Coordinator will join a team of professionals working in a fast paced, team environment. The Program Coordinator facilitates and manages various processes (client specific)…

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 25, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, service requests, work orders, preventive maintenance, tenders, contracts, vendors, and cleaning inspections. Supports health and safety compliance, client and supplier communication, purchase orders, invoice review, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Service Coordination
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Services
Property Services
Building Operations
Service Requests
Work Order Management
Purchase Orders
Tendering
Requests For Quotation
Preventive Maintenance
Service Contracts
Vendor Management
Contractor Performance
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Financial Management Software

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