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Added 11 mins ago
KP
Coordinator - Curriculum
Kwantlen Polytechnic University
Surrey, BC
- Full-time
- Temporary
The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System…
Added 11 mins ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
Added 11 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Brampton, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 26 mins ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 26 mins ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 26 mins ago
NC
Technical Services Technologist Trainee - North Bay
NAV CANADA
North Bay, ON
- Full-time
Provides electronic maintenance services on complex systems and equipment essential to the provision of a safe and reliable Air Navigation System (ANS). Performs related duties for the…
Added 26 mins ago
BR
Customer Care Technician
Brookfield Residential
Calgary, AB
- Full-time
Educate and answer all inquiries received from homeowners, regarding home maintenance and product performance.
Added 26 mins ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
Coordinate vendors, maintenance, repairs, and service providers
Added 56 mins ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 1 hour ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Manage the day-to-day operations of the Canadian Offices, including site services, custodial services, general maintenance and security access systems
Added 1 hour ago
CE
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB
- Full-time
1-2 years of related work experience in a Fence / Scaffolding Labourer, General Labourer, Yard Coordinator, or similar role is preferred.
Added 1 hour ago
SA
Licensed Avionics Technician - International Opportunity in Quebec, Dorv
Starlink Aviation
Dorval, QC
- Full-time
Under the supervision of the Director of Maintenance, your role will consist of performing routine maintenance tasks scheduled by your coordinator.
Added 1 hour ago
W
Coordinator, Mailroom
Walmart
Mississauga, ON
- Full-time
The role provides operational support through data entry, record maintenance, customer service, and process execution. Responsibilities may also include contributing ideas for process…
Added 1 hour ago
NA
Estimating Co-op Student
North American Construction Group Inc.
Acheson, AB
- Other
…mines outside our provincial borders, and providing third-party maintenance services to clients and…
Added 1 hour ago
AC
Menu and Compliance Coordinator
Aramark Canada
Mississauga, ON
- Contract
…consistency, and compliance. We're looking for a Menu & Compliance Coordinator to join our team for a 6-month contract to put your knowledge to work across menu development, product…
Added 1 hour ago
MC
Project Coordinator
MatchBox Consulting Group
New Westminster, BC
- Contract
MatchBox Consulting is urgently seeking a Project Coordinator for a 12 -month contract opportunity at our New Westminster based public sector client. This is a hybrid role 2 days on site…
Added 1 hour ago
SB
Accounting Coordinator (Maternity Leave Contract) - Striker Bowling Solutions
Splitsville Bowl
Oakville, ON
- Contract
We're looking for an Accounting Coordinator - Maternity Leave Contract (12-20 months) to join our team and support day-to-day finance operations, including invoice processing,…
Added 1 hour ago
SA
Licensed Avionics Technician - International Opportunity in Quebec, Dorv
Starlink Aviation
Dorval, QC
- Full-time
Under the supervision of the Director of Maintenance, your role will consist of performing routine maintenance tasks scheduled by your coordinator.
Added 2 hours ago
K
Maintenance Coordinator
Keyera
Fort Saskatchewan, AB
- Full-time
Keyera is currently seeking a Maintenance Coordinator to support our Fort Saskatchewan Fractionation Facility in Fort Saskatchewan, Alberta.
Added 2 hours ago
BG
Sales Coordinator
Brandt Group of Companies
Chicoutimi, QC
- Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Chicoutimi location.
Added 2 hours ago
GT
Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
- Full-time
ISE is seeking an Operations and Project Coordinator to join our team!
Added 2 hours ago
C
Paid Media Coordinator (Ad Ops)
Cineplex
Toronto, ON
- Full-time
As a Paid Media Coordinator, you'll be a crucial player within our consumer marketing team, working across various business lines including Brand, Digital Commerce, Film, LBE and more.…
Added 2 hours ago
Simulator Qualification Coordinator
FlightSafety International
Toronto, ON · Downsview, ON
…fleet of advanced full-flight simulators and award-winning maintenance training at Learning Centers and training locations in the United States, Canada, France and the United…
Added 2 hours ago
Logistics Coordinator
World Vision Canada
Mississauga, ON
The Logistics Coordinator is responsible for overseeing end-to-end warehouse, fulfillment, and freight operations to ensure the efficient and timely movement of products. This includes…
Added 3 hours ago
BC
Coordonnateur(trice) des opérations de chantier | Field Operations Coordinator
Broccolini Construction Inc.
Montreal, QC
- Full-time

BGIS

Property Services Coordinator

Vancouver, BC, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 25, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Oct 26, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, service requests, work orders, preventive maintenance, tenders, contracts, vendors, and cleaning inspections. Supports health and safety compliance, client and supplier communication, purchase orders, invoice review, and financial reporting.

Requirements

Requires a high school diploma and up to one year of relevant office administration or service coordination experience. Candidates should have strong interpersonal, customer service, communication, teamwork, and multitasking skills; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Service Coordination
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Purchase Order Management
Tendering
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Financial Reporting
Microsoft Office
Oracle Cloud
Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Facilities Services
Property Services
Building Operations
Service Requests
Work Order Management
Purchase Orders
Tendering
Requests For Quotation
Preventive Maintenance
Service Contracts
Vendor Management
Contractor Performance
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Personal Protective Equipment
Incident Reporting
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Financial Management Software

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