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Added 5 mins ago
NB
INVESTMENT AND RETIREMENT SPECIALIST, IRS
National Bank of Canada
Alma, QC
- Full-time
experience in business development and prospecting.
Added 5 mins ago
S
Manufacturing Quality Manager
SMARTFOX
Canada
- Full-time
…you’ll own our quality systems from the supplier’s dock to the customer’s door. You’ll lead a team, drive continuous improvement on the plant floor, and make sure every product we ship…
Added 5 mins ago
JR
Golf Professional
Jump Recruitment Specialists
St. John's, NL
- Full-time
Higher Talent is seeking an experienced and customer-focused Golf Professional to lead the day-to-day golf operations at GlenDenning Golf Course in St. John's. Reporting to the General…
Added 5 mins ago
N
Vice President Human Resources
Napoleon
Barrie, ON
- Full-time
Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a…
Added 5 mins ago
CI
Inside Bilingual Global Trade and Logistics Specialist
Cole International
Toronto, ON
- Full-time
Research for new sales opportunities through internet, lead lists, or other external sources of leads
Added 5 mins ago
TS
Account Manager
Three Ships
Toronto, ON
- $75,000 to $100,000 CAD / year
- Full-time
…products, keeping them stocked and supported, and making sure they experience Three Ships as a true…
Added 5 mins ago
FC
Casual Courier-10
FedEx Canada
Niagara Falls, ON
- Part-time
One (1) year customer oriented business experience preferred
Added 5 mins ago
S
Events Coordinator, North America
Solifi
Toronto, ON
- Full-time
…while helping deliver a consistent and professional Solifi…
Added 5 mins ago
N
Vice President Operations
Napoleon
Barrie, ON
- Full-time
Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a…
Added 5 mins ago
F
Senior AI Application Developer-Evergreen
Fujitsu
Montreal, QC
- Full-time
Mentor developers, lead code and design reviews, and establish technical standards and best practices.
Added 5 mins ago
IG
Quality Assurance Manager
itec group Inc.
London, ON
- Full-time
Experience managing internal, external and customer audits.
Added 5 mins ago
S
Information Technology Account Manager
SolutionStack
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Previous experience in sales, business development, account management, or customer-facing roles
Added 5 mins ago
PT
Technical Project Manager
Patch Tech Staffing
Markham, ON
- Full-time
On behalf of our client, we are looking for a Technical Project Manager to lead the end-to-end delivery of high-priority digital signage, network deployments, and technology installations.…
Added 5 mins ago
QM
Directeur national des ventes - Canada / National Sales Director - Canada
Quantum Management Services Ltd.
Montreal, QC
- $200,000 CAD / year
- Full-time
- Expérience avérée dans la direction d'équipes de vente dans un environnement B2B.
Added 5 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
London, ON
- $21 CAD / hour
- Full-time
Deliver warm, confident, and engaging customer service that reflects Farm Boy’s commitment to the best fresh shopping experience.
Added 5 mins ago
TF
Branch Manager
The Fastener Group Ltd.
Penticton, BC
- Full-time
…of the business, driving growth, and ensuring an exceptional customer experience. Your strong problem-solving and leadership skills will be key to your success in this…
Added 5 mins ago
MN
BAS Design Lead
Modern Niagara Building Services
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
The BAS Design Lead leads the design and technical development of Building Automation System (BAS) solutions from concept through project completion. Working closely with Sales, Project…
Added 5 mins ago
RA
Operations Manager - Project Freight Forwarding
Reimer Associates Inc.
Calgary, AB · Greater Calgary Metropolitan Area
- $85,000 to $105,000 CAD / year
- Full-time
…projects. Their project services are customized for each individual customer or partner, to satisfy often complex requirements. Leveraging their expertise to provide the right solutions and…
Added 5 mins ago
T
Keyholder
Torrid
Dartmouth, NS
- Part-time
At Torrid, we celebrate every shape, every size, and every curve of our customer. Our Torrid stores offer an exciting, one-of-a-kind, amazing experience for not just our customers, but our…
Added 5 mins ago
RA
Transportation Manager
Reimer Associates Inc.
AB · Greater Edmonton Metropolitan Area
- $70,000 to $90,000 CAD / year
- Full-time
This position offers the opportunity to lead a large-scale Transportation operation, influence service and productivity results, and make a visible impact on safety, team performance, and…
Added 5 mins ago
7
Store Crew
7-Eleven
Calgary, AB
- Full-time
…fuel through cutting edge innovation - working hard to be the customer's first choice. 7-Eleven empowers our employees to "activate awesome" and make a meaningful impact in their stores and…
Added 5 mins ago
Senior Manager, Corporate Security
D2L
Kitchener, ON
New models of teaching and learning enable a personalized, student-centric experience – and deliver improved retention, engagement, satisfaction, and results for learners of all ages – in…
Added 5 mins ago
IC
Senior Compiler Performance Engineer
Intel Corporation
Toronto, ON · CAN - - Toronto
- Full-time
Lead performance analysis of real-world applications, AI and HPC workloads, and industry-standard benchmarks, identifying bottlenecks across compilers, runtimes, libraries, and processor…
Added 5 mins ago
TT
Coordinator Back warehouse Winners Homesense Kingston
The TJX Companies, Inc.
Kingston, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 5 mins ago
Warehouse Associate
Westerkirk
Calgary, AB
…identifies all discrepancies to the warehouse supervisor or team…

BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

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