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Added 5 mins ago
B
Risk Management Consultant
BTTC
Toronto, ON
- Full-time
As part of our commitment to reconciliation and Indigenous inclusion, we strive to create a welcoming environment where Indigenous employees feel supported and valued. We recognize the…
Added 5 mins ago
VR
Class 1 or 3 Operators
Vertex Resource Group Ltd.
Nisku, AB
- Full-time
With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill set to the Vertex team and we make…
Added 5 mins ago
PC
Intermediate‑Senior Civil Engineer Emissions Reduction and Compliance Group
Pinchin Canada
Mississauga, ON
- $95,000 to $125,000 CAD / year
- Full-time
…services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places…
Added 5 mins ago
PV
Registered Veterinary Technician (RVT)
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- Part-time
Operate and maintain state-of-the-art veterinary medical equipment, following health and safety regulations in accordance with veterinary profession standards.
Added 5 mins ago
B
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Saskatoon, SK
- Full-time
Ensure the health, comfort, and safety of our Resident Members
Added 5 mins ago
FS
Regional Sales Manager- Refuse Equipment
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- Full-time
Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage
Added 5 mins ago
WF
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Whole Foods Market
Burnaby, BC
- Full-time
…programs and initiatives, and ensure adherence to all applicable health and safety regulations including Food Safety and regulatory duties required in the…
Added 5 mins ago
VC
Subcontract Administrator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Contract
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 5 mins ago
VC
Document controller H/F
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 5 mins ago
N
Vice President Operations
Napoleon
Barrie, ON
- Full-time
Drive performance across core metrics, including safety, quality, service, labour efficiency, productivity, scrap, inventory, downtime, OEE, and cost
Added 5 mins ago
SC
Building Operations Specialist
Strategic Coach
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- Full-time
Supporting ad hoc initiatives as needed, including but not limited to Health & Safety Team projects and occasional offsite visits.
Added 5 mins ago
I
Seasonal Customer Experience Representative
Indigo
BC · West Vancouver, BC
- $18.25 CAD / hour
- Part-time
Contribute to an environment where everyone knows their health and safety is a top priority and where everyone actively participates in ensuring the health and safety of each other and our…
Added 5 mins ago
OP
Health & Safety Administrative Assistant
Onyx-Fire Protection Services Inc.
Mississauga, ON
- Full-time
…intellectually curious Administrative Assistant to support the National Safety Director and the broader Health & Safety team across the Onyx Group of…
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PV
Registered Veterinary Technician (RVT)
P3 Veterinary Partners
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Operate and maintain state-of-the-art veterinary medical equipment, following health and safety regulations in accordance with veterinary profession standards.
Added 5 mins ago
BI
Quality Specialist
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- Full-time
Ensures workflows, processes, and products comply with safety regulations and ensures compliance to Badgers safety and high service standards. Badger is a safety-oriented company, and it is…
Added 5 mins ago
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Ensure compliance with applicable electrical codes, standards, contract requirements, quality assurance and quality control (QA/QC) procedures, and health and safety requirements.
Added 5 mins ago
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Solid understanding of WHMIS and Health & Safety procedures.
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Added 5 mins ago
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Support activities related to medication management such as medication reconciliation, medication safety, medication reviews, interdisciplinary team rounds, identification and resolution of…
Added 5 mins ago
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Added 5 mins ago
L&
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Maintain high standards for cleanliness and food/product safety
Added 5 mins ago
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Added 5 mins ago
TF
Branch Manager
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…policies and operational procedures. Champion a workplace where safety comes first by consistently following health and safety…
Added 5 mins ago
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BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

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