Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 10 hours ago
T
Material Coordinator
Thales
Halifax, NS
- Full-time
Thales has a vacancy for a Material Coordinator who will be integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the…
Added 12 hours ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 12 hours ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 12 hours ago
T
Material Coordinator
Thales
Dartmouth, NS
- Full-time
Thales has a vacancy for a Material Coordinator who will be integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the…
Added 12 hours ago
T
Repair & Overhaul (R&O) Coordinator
Thales
Halifax, NS
- Full-time
The Material and Repair & Overhaul (R&O) Coordinator is integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the warehouse…
Added 13 hours ago
R
Project Controls Coordinator
Raise
Calgary, AB
- Full-time
…transportation and gathering is seeking a Project Controls Coordinator to join the Core Programs Project Controls team. Reporting to a Supervisor or Team Lead, this role provides project…
Added 13 hours ago
1
Accounts Receivable Coordinator - Eastgate Dental
123Dentist
Hamilton, ON
- Full-time
We provide the non-clinical backbone for dental teams across the country, offering HR, marketing, finance, operations, and procurement support so local clinics can focus on what matters…
Added 14 hours ago
KC
Senior Project Coordinator
Kindred Construction Ltd.
Revelstoke, BC
- Full-time
The Senior Project Coordinator, working independently or with minimal guidance, provides technical and/or management support for construction projects, including safety and quality control,…
Added 14 hours ago
SM
Parts Coordinator
Simson Maxwell
Fort St. John, BC
- Full-time
Role Description The Parts Coordinator is a full-time, on-site role based in Fort St John, BC. This position is responsible for managing parts inquiries, processing orders, and maintaining…
Added 14 hours ago
NC
Manager, DEIB Programs and Engagement
NAV CANADA
Ottawa, ON
- Full-time
This position is a hybrid position with a minimum of 3 days per week on site
Added 15 hours ago
Maintenance Parts Coordinator
Ippolito
Burlington, ON
In this role, you will coordinate the purchasing, receiving, storage and inventory control of maintenance, repair and operations (MRO) parts and supplies. You will work closely with…
Added 15 hours ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 16 hours ago
C
Field Technical Lead - BAS
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
…constraints while serving as a key interface for technical support, maximizing customer satisfaction. Additionally, the role includes mentoring and coaching less-experienced…
Added 17 hours ago
GE
Project Coordinator
GFL Environmental Inc.
Mississauga, ON
- Full-time
GFL is looking for a Project Coordinator to join its team! We are looking for a skilled, educated, responsible and reliable candidate to provide project support to our growing team.
Added 17 hours ago
GC
Procurement Coordinator - Renewable Energy
Great Circle Solar Management Corporation
Toronto, ON
- Full-time
As our Procurement Coordinator, you’ll manage purchasing, spare parts inventory, and vendor relationships for the solar assets we manage, supporting in-house maintenance, third-party…
Added 17 hours ago
KC
Senior Project Coordinator
Kindred Construction
Revelstoke, BC
- Full-time
The Senior Project Coordinator, working independently or with minimal guidance, provides technical and/or management support for construction projects, including safety and quality control,…
Added 17 hours ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 hours ago
FS
Project Coordinator
Focus Systems Inc.
SK · Saskatchewan, Canada
- Contract
Support scope, budget, and schedule development and track the procurement of IT equipment and services
Added 18 hours ago
S
Customer Service Coordinator II
Seaspan
Delta, BC
- Full-time
This role will support multiple functions of the 24/7 operation through all terminals. The Customer Service & Operations Coordinator (CSOC) will be key in providing oversight for efficient…
Added 18 hours ago
FO
Marketing and Communications Coordinator
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
The Marketing and Communications Coordinator supports the implementation of digital communications and marketing tactics, contributes to the promotional activities for FCM’s Green Municipal…
Added 19 hours ago
C
Field Technical Lead - BAS
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
…constraints while serving as a key interface for technical support, maximizing customer satisfaction. Additionally, the role includes mentoring and coaching less-experienced…
Added 19 hours ago
AO
Parish Operations Coordinator (Maternity Leave Coverage)
Archdiocese of Halifax-Yarmouth
Amherst, NS
- Full-time
Operating with a high degree of independence and confidentiality, the Operations Coordinator is the first point of contact for those calling or stopping by the office of All Saints Parish,…
Added 20 hours ago
UH
Research Facilities Coordinator
University Health Network
Toronto, ON
- Full-time
The Research Facilities Coordinator supports the daily operations, maintenance, and compliance of research laboratories and core facilities. This role ensures a safe, functional, and…
Added 20 hours ago
BG
Inventory - Rental Coordinator
Brandt Group of Companies
Calgary, AB
- Full-time
The Parts Inventory & Rental Coordinator is responsible for centrally managing parts inventory and rental assets to support Positioning Technology Operations across Western Canada. This…
Added 20 hours ago
AC
PROJECTS COORDINATOR
Albarrie Canada Limited
Barrie, ON
- Full-time
Under the direction of the Project Manager, US & Facilities, the Projects Coordinator is responsible for planning, coordinating, and executing minor capital projects, facility improvements,…

BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Apply on fa-evcg-saasfaprod1.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

Report this job

Work requirements

Jobs in Canada