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Added 5 mins ago
T
Project Coordinators(Onsite in Regina, SK)
TEEMA
Regina, SK
- Contract
Our client is currently looking for up to six (6) Project Coordinator resources to support the
Added 5 mins ago
SR
Project Coordinator
Swim Recruiting
Regina, SK
- Contract
Hourly contract compensation will be discussed based on experience, engagement structure and alignment with the client’s requirements.
Added 5 mins ago
SN
Sport Development Specialist
Sport Newfoundland and Labrador
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
…Development Specialist - Programming and the Sport Development Coordinator, to ensure the Critical Path and Workplan is in line with member needs as well as taking an innovative approach to…
Added 5 mins ago
TS
Account Manager
Three Ships
Toronto, ON
- $75,000 to $100,000 CAD / year
- Full-time
Wholesale Account Coordinator - partner on account management admin
Added 5 mins ago
BF
Project Coordinator / Junior Estimator
Blake Farrow Project Management
Collingwood, ON
- Full-time
Added 5 mins ago
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Events Coordinator, North America
Solifi
Toronto, ON
- Full-time
Vacancy Name Events Coordinator, North America
Added 5 mins ago
BC
Laboratory Technician
Birla Carbon
Hamilton, ON
- Full-time
Is responsible with the Quality Coordinator for the development of test procedures, for the efficiency of and standardization of Laboratory machines and for the training of the laboratory…
Added 5 mins ago
FH
Coordinator, Housekeeping Services
Fraser Health
White Rock, BC
- Full-time
We are hiring a Full Time Coordinator in Housekeeping Services to join our team at Peach Arch Hospital in White Rock, B.C.
Added 19 mins ago
G
Senior HSE Coordinator - Buildings
Graham
Regina, SK
- Full-time
Graham is actively recruiting a Senior HSE Coordinator to support the Saskatchewan Buildings team in a project-based role located on site in Regina. The position serves as the primary HSE…
Added 19 mins ago
PC
Project Manager - Building Science
Pinchin Canada
Victoria, BC
- Full-time
Pinchin is seeking a Project Coordinator or Project Manager to join our Building Science and Sustainability (BSS) team in Victoria. This new role will report directly to the Operations…
Added 20 mins ago
J
Creative Project Coordinator
Jeeter
Toronto, ON
- $102,000 to $116,000 CAD / year
- Full-time
The Creative Project Coordinator manages the daily flow of creative requests through Jeeter's established Asana system, supporting sales, marketing, digital, events, and other departments.…
Added 20 mins ago
CS
Procurement Specialist
Canadian Solar Inc.
Kitchener, ON · ON
- Full-time
…cross-functional inputs and help translate customer delivery requirements into realistic project timelines before commitments are made.support the planning and procurement of logistics…
Added 20 mins ago
SB
Field Marketing Coordinator Intern - Edmonton
Stanley Black & Decker, Inc.
AB
- Full-time
As a Field Marketing Coordinator (FMC) Intern (May to August 2027), you will be part of a dedicated team based in the Edmonton region and reporting directly to the Field Marketing Manager.…
Added 20 mins ago
SB
Field Marketing Coordinator - Saskatoon
Stanley Black & Decker, Inc.
Saskatoon, SK · ON
- Full-time
As a Field Marketing Coordinator (FMC) Intern (May to August 2027), you will be part of a dedicated team based in the Saskatoon region and reporting directly to the Field Marketing Manager.…
Added 20 mins ago
SB
Field Marketing Coordinator Intern - Calgary
Stanley Black & Decker, Inc.
Calgary, AB · AB
- Full-time
As a Field Marketing Coordinator (FMC) Intern (May to August 2027), you will be part of a dedicated team based in the Calgary region and reporting directly to the Field Marketing Manager.…
Added 20 mins ago
SB
Field Marketing Coordinator Intern - Winnipeg
Stanley Black & Decker, Inc.
Winnipeg, MB · ON
- Full-time
As a Field Marketing Coordinator (FMC) Intern (May to August 2027), you will be part of a dedicated team based in the Winnipeg region and reporting directly to the Field Marketing Manager.…
Added 20 mins ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 34 mins ago
FS
Project Coordinator
Focus Systems Inc.
SK · Saskatchewan, Canada
- Contract
The Project Coordinator - IT Infrastructure/Facility Capital Projects will coordinate the physical IT infrastructure and technical requirements for major and minor facility capital…
Added 34 mins ago
EG
Executive Assistant/Internal Communications Coordinator
Endress+Hauser Group
Burlington, ON
- $80,000 to $85,000 CAD / year
- Full-time
We are looking for an Executive Assistant/Internal Communications Coordinator to join our group. You will provide high-level administrative and organizational support to the Managing…
Added 34 mins ago
AB
Safety & Compliance Manager
Arnold Bros. Transport Ltd.
Winnipeg, MB
- Full-time
…drivers and equipment meet all federal, provincial, and state requirements, keep our licensing in good standing, and supervise the day-to-day operations of the…
Added 34 mins ago
Manager, Engineering (Long Term Grid Planning)
Toronto Hydro
Toronto, ON
…experience, education, training, and alignment with the role’s requirements. For positions covered by a collective agreement, placement within the range will follow the applicable step or…
Added 34 mins ago
MC
Materials Coordinator
Motor Coach Industries
Winnipeg, MB
- $54,000 CAD / year
- Full-time
Responsible for maintaining accuracy of inventory in your designated area and accuracy of reject requirements.
Added 34 mins ago
S
Customer Service Coordinator II
Seaspan
Delta, BC
- Full-time
…operation through all terminals. The Customer Service & Operations Coordinator (CSOC) will be key in providing oversight for efficient loading and unloading of the vessels, assisting with…
Added 49 mins ago
OV
Development Coordinator, Full Time - Markham Stouffville Hospital Foundation
Oak Valley Health
MSH Foundation
- Full-time
Markham Stouffville Hospital Foundation (MSHF) is seeking a Development Coordinator to join our talented and dedicated team. The Development Coordinator is an integral member of MSHF’s…
Added 49 mins ago
MN
Project Coordinator
Modern Niagara
Burnaby, BC
- Full-time
The Project Coordinator works closely with the Project Manager to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role…

BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

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