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Added 2 mins ago
A
Senior Data Engineering
Autodesk
Toronto, ON
- Full-time
Focus on automation use cases, CI/CD approaches and self-service modules relevant for data domains
Added 2 mins ago
TT
Project Manager
T-Lane Transportation
AB · Edmonton, AB
- Full-time
T-Lane Transportation is a leader in specialized transportation, heavy haul, and industrial moving services across Canada and the United States. Headquartered in Edmonton, Alberta, with…
Added 2 mins ago
A
Senior Data Engineering
Autodesk
Toronto, ON
- Full-time
Focus on automation use cases, CI/CD approaches and self-service modules relevant for data domains
Added 2 mins ago
TT
Strategic Account Manager - Trucking
T-Lane Transportation
AB · Edmonton, AB
- Full-time
T-Lane Transportation is a leader in specialized transportation, heavy haul, and industrial moving services across Canada and the United States. Headquartered in Edmonton, Alberta, with…
Added 2 mins ago
PT
Parts Sales Representative
Portland Tractor Inc
AB · Edmonton, AB
- Full-time
Portland Tractor Inc. was established in 1976 and has since become a leader in the heavy equipment rebuild industry. With a focus on learning and continuous improvement, we are proud to…
Added 2 mins ago
NM
Directeur(trice), Opérations minières / Director, Mining Operations
Nouveau Monde Graphite | NYSE: NMG + TSX: NOU
Saint-Michel-des-Saints, QC
- Full-time
Planifier, avec la Maintenance, la réception et la mise en service de la flotte minière ainsi que la formation qui l’accompagne
Added 2 mins ago
WF
Produce Team Member (Clerk, Floor Service) - Full Time
Whole Foods Market
Burnaby, BC
- Full-time
…company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard…
Added 2 mins ago
VC
Subcontract Administrator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
- Contract
Deep-Water Intake Group, a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering…
Added 2 mins ago
C
US - Associate III, Operations - PET
Claire's
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
Model exceptional customer service that makes every piercing a memorable and comfortable experience.
Added 2 mins ago
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Vice President Operations
Napoleon
Barrie, ON
- Full-time
Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a…
Added 2 mins ago
WE
Cleaner
Woodbine Entertainment
Milton, ON
- Full-time
…experiences to our visitors. In doing so, we remain a world-leader in horse-racing - and also among the most exciting and diverse entertainment facilities on the…
Added 3 mins ago
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Retail Store Manager - Mississauga
Lindt & Sprüngli (Canada), Inc
Mississauga, ON
- Full-time
Lindt & Sprüngli is recognized as a leader in the market for premium quality chocolate, offering a large selection of products in more than 120 countries around the world. During more than…
Added 3 mins ago
RA
Transportation Manager
Reimer Associates Inc.
AB · Greater Edmonton Metropolitan Area
- $70,000 to $90,000 CAD / year
- Full-time
This position offers the opportunity to lead a large-scale Transportation operation, influence service and productivity results, and make a visible impact on safety, team performance, and…
Added 3 mins ago
TI
2027 Energy Engineering Intern
Trane Italia
Markham, ON
- Full-time
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the…
Added 3 mins ago
Automation and Controls Specialist
Price Industries Limited
Winnipeg, MB
…Price have never changed – business integrity, first-class service, innovation and a commitment to people. Our dependable quality, reliable delivery, and knowledgeable follow-up service…
Added 3 mins ago
I
Package Handler - Warehouse - Seasonal
Intelcom
Saint John, NB
- Part-time
Intelcom | Dragonfly operates more than 100 sorting stations and runs operations across three continents. As Canada’s leader in last-mile logistics, we have a clear vision: to deliver fast,…
Added 3 mins ago
Community Disability Worker (PT) - St Rose
Catholic Social Services
Edmonton, AB
Report any concerns / damage to the Team Leader or On-Call Supervisor
Added 3 mins ago
Community Disability Worker (PT) - Gardner House
Catholic Social Services
Edmonton, AB
Report any concerns / damage to the Team Leader or On-Call Supervisor
Added 3 mins ago
Detailer
Driving Force Group of Companies Recruitment Team
Fort St. John, BC
…Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we’ve grown into an industry leader, operating across…
Added 3 mins ago
UO
Faculty Administrator
University of Alberta
Edmonton, AB
- Full-time
…provincial government, regarding the broad range of clinical service, research, education issues and public…
Added 3 mins ago
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Talent Acquisition Partner - Holman Canada
Holman
Mississauga, ON · Holman - Mississauga
- $60,080 to $85,610 CAD / year
- Full-time
Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since…
Added 3 mins ago
TH
CUSTOMER EXPERIENCE MANAGER-9 Month Contract, RED DEER
The Home Depot
Red Deer, AB
- Full-time
…store standards across the entire store, including customer service, department readiness, and operational processes. CXMs manage all activities required to ensure a safe opening and…
Added 3 mins ago
FH
Project Planning Leader, Clinical Programs
Fraser Health
Surrey, BC
- Full-time
We're looking for a Regular Full-Time Project Planning Leader to join our team in Central City, Surrey. This is a key leadership role where you will be responsible for driving the planning…
Added 17 mins ago
C
EAP Network Provider
ComPsych
St. John's, NL
- Other
ComPsychⓇ is the worldwide leader in organizational mental health, well-being, and absence management, dedicated to igniting human potential in workplaces across the globe. For over 40…
Added 17 mins ago
S
Team Lead, Events- CA
Stantec
Edmonton, AB
- Full-time
As a people leader, the Team Lead sets direction, creates clarity, and builds trust. They coach and develop a team of event specialists, foster a collaborative and high-performing culture,…

BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

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