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Added 5 mins ago
NB
INVESTMENT AND RETIREMENT SPECIALIST, IRS
National Bank of Canada
Alma, QC
- Full-time
We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during…
Added 5 mins ago
NM
Directeur(trice), Opérations minières / Director, Mining Operations
Nouveau Monde Graphite | NYSE: NMG + TSX: NOU
Saint-Michel-des-Saints, QC
- Full-time
You’ll come on board before the first tonne is moved. You’ll shape the organization, hire the team, commission the fleet, lead the ramp-up, and then run a safe, reliable and profitable…
Added 5 mins ago
N
Vice President Human Resources
Napoleon
Barrie, ON
- Full-time
Reporting to the President, the Vice President, Human Resources is a member of the Executive Leadership Team responsible for developing and executing the global people strategy that enables…
Added 5 mins ago
MA
Women's Soccer, Head Coach
Mount Allison University
Sackville, NB
- Part-time
…administration of the Women’s Soccer program. This includes coaching, recruitment, student-athlete development, program planning, and community engagement. The successful candidate will…
Added 5 mins ago
TS
Account Manager
Three Ships
Toronto, ON
- $75,000 to $100,000 CAD / year
- Full-time
You'll report to the department lead of Sales and work closely with our Sales & Education, Marketing, Ecommerce and Operations teams. This is a great opportunity for someone who loves…
Added 5 mins ago
HM
Client Budget Analyst
Havas Media Network
Toronto, ON
- $50,000 to $80,000 CAD / year
- Full-time
10% - Lead monthly client budget meetings with client brand leads in collaboration with the Havas media planning lead
Added 5 mins ago
N
Vice President Operations
Napoleon
Barrie, ON
- Full-time
…manufacturing operations across Canada, Mexico, and China through a team of site and functional leaders, including the GM, Mexico; GM, China; Director, Operations Canada; and Director,…
Added 5 mins ago
OM
Supervisor, Media Planning
Omnicom Media
Toronto, ON
- Full-time
…requires you to work as part of an integrated media planning team to ensure the product is grounded in insights and experience, resulting in flawless media…
Added 5 mins ago
G
Interior Designer - Mid Level
Gensler
Ottawa, ON
- Full-time
You will join a talented, thoughtful team that works to create meaningful experiences and environments grounded in a deep understanding of culture, time, and place. Each environment we…
Added 5 mins ago
QM
Directeur national des ventes - Canada / National Sales Director - Canada
Quantum Management Services Ltd.
Montreal, QC
- $200,000 CAD / year
- Full-time
- Lead, coach, and develop a national sales team.
Added 5 mins ago
MA
Men's Soccer, Head Coach
Mount Allison University
Sackville, NB
- Part-time
…administration of the Men’s Soccer program. This includes coaching, recruitment, student-athlete development, program planning, and community engagement. The successful candidate will…
Added 5 mins ago
GN
Risk Prevention and Safety Supervisor
Groupe Nordik
Chelsea, QC
- Full-time
We are seeking a Supervisor who plays an active role in supporting and guiding the team. You will be present to lead, intervene, train, and ensure thorough operational follow-up. Your…
Added 5 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
London, ON
- $21 CAD / hour
- Full-time
Lead regular team huddles to share goals, recognize achievements, exchange product knowledge, and provide meaningful feedback to build engagement and connection.
Added 5 mins ago
CP
Director, Talent Acquisition & Strategic Projects
Cosmetic Physician Partners
Montreal, QC
- Full-time
Working closely with executive leadership, clinic partners, external recruitment agencies and the existing Talent Acquisition team, you will own and drive several high-impact recruitment…
Added 5 mins ago
MN
BAS Design Lead
Modern Niagara Building Services
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
The BAS Design Lead leads the design and technical development of Building Automation System (BAS) solutions from concept through project completion. Working closely with Sales, Project…
Added 5 mins ago
IC
Senior Compiler Performance Engineer
Intel Corporation
Toronto, ON · CAN - - Toronto
- Full-time
The Compiler Engineering team within Intel's Data Center Group is seeking talented and passionate Senior Compiler Engineers to help shape the future of high-performance computing and AI…
Added 5 mins ago
Senior Feasibility Advisor (Fixed Term 12 -18 Months)
Infrastructure Ontario
Toronto, ON
Infrastructure Ontario’s Transit Oriented Communities (TOC) team is seeking a Senior Feasibility Advisor to provide strategic financial analysis, feasibility assessments, business case…
Added 5 mins ago
Warehouse Associate
Westerkirk
Calgary, AB
…identifies all discrepancies to the warehouse supervisor or team…
Added 5 mins ago
Sales Associate-Retail
Roots
Vancouver, BC · Kitsilano, BC
…culture of inclusivity, creativity, and teamwork – where every team member plays a role in shaping our brand’s legacy. If you bring passion to everything you do, lead with integrity, and…
Added 5 mins ago
SPD - SW Developer Tier 3
PBS Systems
Calgary, AB
Participate in on‑site team meetings, design sessions, and cross‑department collaboration.
Added 5 mins ago
SW Developer Tier 3
PBS Systems
Calgary, AB
Participate in on‑site team meetings, design sessions, and cross‑department collaboration.
Added 5 mins ago
M
Senior Claims & Insurance Officer
Metrolinx
Toronto, ON
- Full-time
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Added 5 mins ago
UO
Faculty Administrator
University of Alberta
Edmonton, AB
- Full-time
…the Dean; Dean’s office admin coordination; administrative team lead; and governance…
Added 5 mins ago
JI
Cashier
J.D. Irving, Limited
Shediac, NB
- Part-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…
Added 5 mins ago
JI
Yard Associate - Part time
J.D. Irving, Limited
Shediac, NB
- Part-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…

BGIS

Property Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations by managing work orders, service contracts, and vendor relationships. They provide administrative support to the operations team, ensuring health and safety compliance and accurate financial reporting.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong communication, customer service, and computer skills are required, with proficiency in Microsoft Office and Oracle Cloud considered an asset.

Skills

Work Order Management
Administrative Support
Vendor Management
Contract Management
Invoice Processing
Customer Service
Health And Safety Compliance
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Reporting
Communication
Interpersonal Skills
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Invoice Processing
Health And Safety
Procurement
Tendering
Microsoft Office
Oracle Cloud
Financial Management
Facility Management
Preventative Maintenance
Customer Service
Administrative Support
Reporting
Compliance
Safety Training
Building Operations

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