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Added 13 mins ago
SG
IT Delivery Lead
SOLV4EX Group
Calgary, AB
- Full-time
The IT Delivery Lead makes sure IT work is well defined, properly tracked, and done right. You will take business requests from stakeholders including branch managers, controllers, and…
Added 13 mins ago
TP
Student Associate - Maintenance
TOPPAN Packaging Americas
Terrebonne, QC
- Full-time
Coordonner les opérations de maintenance avec la production
Added 13 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of…
Added 13 mins ago
O
Test Engineer
onsemi
Burlington, ON
- Full-time
onsemi is seeking a self-driven and motivated professional to join its Burlington Operations as a Test Engineer. senior Test Engineering role with familiarity on multiple test platforms is…
Added 13 mins ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
…of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management,…
Added 13 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
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- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 13 mins ago
RO
FP&A Business Partner
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Surrey, BC
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- Full-time
Lead annual budgeting, rolling forecasts, and long-range planning for Cultivation, Operations, and Supply Chain, including COGS, production overhead, labour, inventory, capacity, and…
Added 13 mins ago
C
Intermediate Traffic Engineer/Modeller
CIMA+
Ottawa, ON
- $68,960 to $94,820 CAD / year
- Full-time
…projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that…
Added 13 mins ago
C
Senior Traffic Engineer/Modeller
CIMA+
Ottawa, ON
- $97,360 to $133,870 CAD / year
- Full-time
…projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that…
Added 27 mins ago
A
Epic Certified Clinical & myChart Applications Analyst
Accenture
Mississauga, ON · Montreal, QC
- Full-time
Depending on the client engagement, the Epic Clinical Certified Consultant / Team Lead will be responsible for collaborating with Accenture team, software vendor team, and client in the…
Added 27 mins ago
GM
Production Supervisor
General Motors
Oshawa, ON
- Full-time
…across manufacturing processes. This includes managing daily operations, developing and improving business processes, and fostering a culture of teamwork and…
Added 27 mins ago
AC
Data Engineering Team Lead
Atlas Corp.
Vancouver, BC
- $120,000 to $130,000 CAD / year
As Team Lead, Data Engineering, you will be a hands-on technical and people leader responsible for the day-to-day direction of the Data Engineering team. You will directly manage Data…
Added 27 mins ago
Manager, Sales Initiatives
CONA Services
Brampton, ON
…customers’ expectations, supported by eﬃcient & eﬀective sales operations. The role will collaborate with a broad range of subject matter experts within the organization. They will lead a…
Added 27 mins ago
Manager, Sales Initiatives
CONA Services
Brampton, ON
…customers’ expectations, supported by eﬃcient & eﬀective sales operations. The role will collaborate with a broad range of subject matter experts within the organization. They will lead a…
Added 27 mins ago
VS
Senior NPI Process Manufacturing Engineer
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Ottawa, ON
- Full-time
We are looking for a Senior NPI Process Manufacturing Engineer to join the PLT Operations Engineering NPI team in Ottawa. This is a hands-on process manufacturing engineering role,…
Added 27 mins ago
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Deputy Program Manager (DPM) – Program Enablement
Thales
Ottawa, ON
- Full-time
…satisfaction of the Client. The ability to collaboratively lead, direct, motivate, and engage integrated project teams will be key to success. Accountable for shaping the future-state…
Added 27 mins ago
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Deputy Program Manager (DPM) – Ship Readiness & Sustainment (Costal/Core)
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Ottawa, ON · Mill Bay, BC · Halifax, NS
- Full-time
…This role demands highly developed communication skills to lead collaboratively in a cross-functional working environment. Thales delivers on schedule, cost, scope, and quality requirements…
Added 27 mins ago
TS
Senior Specialist, HR Operations, CBA
The Salvation Army in Canada
Canada
- Full-time
Minimum 5 years of experience in Labour Relations, Human Resources, Project Management, HR Operations, HRIS, or a related field.
Added 27 mins ago
S
Lead DevOps Engineer
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- Full-time
Lead capacity planning across environments and regions, and make sure growth and acquisition plans are reflected in infrastructure planning ahead of time.
Added 27 mins ago
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Business Lead
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Toronto, ON · Greater Toronto Area, Canada
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As a Business Lead you will provide business leadership and expertise for the development, implementation and management of strategies, plans and systems from multiple program areas.
Added 27 mins ago
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Junior Project Engineer
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Perform overall quality control of the work (budget, schedule, plans) and report regularly on project status.
Added 27 mins ago
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Civil Site Superintendent
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These roles offer the opportunity to lead complex water and wastewater infrastructure projects, including wastewater treatment plants (WWTP), sewage treatment facilities, water treatment…
Added 27 mins ago
FE
Lead Network Engineer
Future Electronics
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- Full-time
The Principal Specialist & Network Lead serves as the organization’s highest-level network technical authority, responsible for the strategic design, governance, optimization, and…
Added 42 mins ago
C
Lead Software Engineer, Full Stack, Assistant Vice President
Citi
Mississauga, ON
- Full-time
Markets Operations Technology is seeking a highly skilled and experienced Lead Software Engineer to design, architect, and deliver a high-performance Enterprise Fee Calculation and Billing…
Added 42 mins ago
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Digital Operations Manager, Global Asset Management
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- Full-time
Lead Digital Operations Intake, Prioritization & Workflow

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, vendor coordination, and contract administration. They also ensure compliance with health and safety policies while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and customer-oriented skills are required for this role.

Skills

Work Order Management
Vendor Management
Contract Management
Administrative Support
Customer Service
Health and Safety Compliance
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Communication
Interpersonal Skills
Reporting
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Health and Safety
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Facility Management
Administrative Support
Reporting
Compliance
Building Maintenance
Customer Service
Safety Training
Incident Reporting
PPE
Financial Reporting
Service Providers
Building Advisories
Cleaning Inspections
Work Permits
Data Analysis
Integrated Facility Management
General Ledger
Purchase Orders

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