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Added 3 mins ago
SG
Communication & Events Coordinator
Segal GCSE LLP
Toronto, ON
- $50,000 to $60,000 CAD / year
…all with a focus on providing clients best-in-class client…
Added 3 mins ago
CE
RECE Pedagogical Co Culture Lead Role CELC - Omemee
Compass Early Learning and Care
Omemee, ON
- Full-time
Added 3 mins ago
Membership Services Rep MCY
YMCA of Southwestern Ontario
Komoka, ON
Minimum of 2 years customer service experience (preferred)
Added 3 mins ago
Maintenance Parts Coordinator
Ippolito
Burlington, ON
Work Location: 201 North Service Road, Burlington, Ontario
Added 3 mins ago
CI
Executive & Commercial Operations Coordinator
Cogent Industrial
Richmond, BC
- Full-time
If this sounds like you, Cogent Industrial Technologies has an immediate opening for an Executive & Business Coordinator.
Added 3 mins ago
CL
Residential Caseworker - Weekend Coordinator (Evershed) (Bilingual only) - Internal candidates only
Community Living Greater Sudbury
Sudbury, ON · ValCaron, Ontario
- Full-time
To recognize challenges and provide the highest quality service and support that empowers people to reach for their own goals.
Added 3 mins ago
CL
Residential Caseworker - Weekend Coordinator (Makada) - Female Only - Internal candidates only
Community Living Greater Sudbury
Sudbury, ON · Lively, Ontario
- Full-time
To recognize challenges and provide the highest quality service and support that empowers people to reach for their own goals.
Added 3 mins ago
MU
Accounting Coordinator
McGill University
Brown Student Serv.
- Full-time
The Accounting Coordinator supports the effective financial and administrative operations of the department by coordinating billing, payment processing, account reconciliation, and…
Added 3 mins ago
LM
Branch Coordinator
Leavitt Machinery
Cassidy, BC
- Full-time
Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Nanaimo, British Columbia. As the Branch Coordinator, you will be responsible for…
Added 3 mins ago
HI
Conseiller(ère) juridique - Legal Counsel
HyperMabs Inc.
Montreal, QC
- Full-time
…développement de la fabrication, ce qui renforce notre mission au service des patients qui en ont…
Added 18 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
…indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of activities in line with the portfolio's annual and long-term plans. The OPS tracks…
Added 18 mins ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
Context Creative is part of Mod Op, a full-service advertising agency with offices in 11 U.S. locations as well as Panama City, Panama, Calgary Alberta , Canada and Toronto, Ontario, Canada.
Added 18 mins ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 18 mins ago
SB
stagiaire Coordonnateur(trice) Marketing Terrain (FMC) / Field Marketing Coordinator (FMC) Intern
Stanley Black & Decker, Inc.
Montreal, QC · Quebec, QC
- Full-time
…Le/la stagiaire FMC est un(e) représentant(e) de soutien au service dédié(e) ayant la responsabilité de grands magasins de détail, tels que Home Depot. En tant que stagiaire FMC, vous devez…
Added 18 mins ago
SB
Field Marketing Coordinator Intern - Ottawa / stagiaire Coordonnateur(trice) Marketing Terrain (FMC)
Stanley Black & Decker, Inc.
Ottawa, ON · ON
- Full-time
As a Field Marketing Coordinator (FMC) Intern (May to August 2027), you will be part of a dedicated team based in the Ottawa/Gatineau region and reporting directly to the Territory Manager,…
Added 32 mins ago
Financial Services Supervisor & Systems Coordinator-C1433
City of London
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Added 32 mins ago
NC
Security & Resilience Awareness Specialist (18 Month Term)
NAV CANADA
Ottawa, ON
- Full-time
Able to foster a climate conducive to an engaged workforce by promoting company values of diversity, respect, excellence and service.
Added 32 mins ago
NR
Talent Acquisition Specialist
Niagara Regional Police Service (NRPS)
Niagara Falls, ON
- Temporary
Reporting to the Talent Acquisition and Development Coordinator, the Talent Acquisition Specialist works in a cross-trained and interchangeable capacity to coordinate the external…
Added 47 mins ago
CC
Automotive Parts Coordinator
Craftsman Collision
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- Full-time
We are currently seeking a Parts Coordinator for our Dawson Creek location in BC. We offer competitive wages ranging from $45,000 to $56,000 annually, along with professional development,…
Added 47 mins ago
AC
Full-time International Student Advisor
Algonquin College
Ottawa, ON
- Full-time
…incumbent works closely with the Intercultural Programming Coordinator to administer programs in support of integration and…
Added 47 mins ago
UH
Clinical Research Coordinator III (Nurse - Phase 1)
University Health Network
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- Full-time
The Clinical Research Coordinator collaborates with Investigators and health care team to assume responsibility for the overall patient management and coordination of several clinical…
Added 47 mins ago
A
Golf Operations Opportunities - Spring/Summer 2027
AccorHotel
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- Contract
Retail Attendant - provides exceptional guest service while managing daily golf shop operations, including check-ins, retail sales, and rentals. They ensure the shop is well-organized,…
Added 47 mins ago
TC
Retail Customer Service Coordinator Full Time Winners/Homesense- Penticton Mall
TJX Companies
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- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 47 mins ago
FC
Material Coordinator
FLINT Corp.
Grande Prairie, AB
- Full-time
FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental…
Added 1 hour ago
Banquets - Coordinator
Northland Properties
Victoria, BC

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, vendor coordination, and contract administration. They also ensure compliance with health and safety policies while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and customer-oriented skills are required for this role.

Skills

Work Order Management
Vendor Management
Contract Management
Administrative Support
Customer Service
Health and Safety Compliance
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Communication
Interpersonal Skills
Reporting
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Health and Safety
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Facility Management
Administrative Support
Reporting
Compliance
Building Maintenance
Customer Service
Safety Training
Incident Reporting
PPE
Financial Reporting
Service Providers
Building Advisories
Cleaning Inspections
Work Permits
Data Analysis
Integrated Facility Management
General Ledger
Purchase Orders

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