Find work in Canada.

631,782 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
Team leader
Hollywood Bowl Group
Nanaimo, BC
· Confidence working in a fast-paced environment
Added just now
Plumber
Right Time Group of Companies
Nanaimo, BC
…team grow their skills and wealth in a fun, culture focused environment. We know that to have the best employees, we need to be the best employers! Our team is dynamic and enthusiastic, and…
Added just now
Technical Training Coordinator - MC2
Westerkirk
Breslau, ON
AS9100 training or working knowledge considered an asset.
Added just now
Principal Digital Forensics Investigator
eSentire
Canada
We celebrate diversity, operating with mutual respect and consideration, in an environment that fosters inclusivity for all. We believe that a variety of perspectives, backgrounds, and…
Added just now
MANAGER
Boutique La Vie En Rose
Beloeil, QC
…professional career in a committed and constantly evolving…
Added just now
Legal Counsel – Business Operations
Canadian Natural
Calgary, AB
At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most…
Added just now
Machine Operator 1 - Production - Night
Give and Go Prepared Foods
Toronto, ON
Temperature controlled and clean working environment
Added just now
T
Branch Manager II - Gander
TD
Gander, NL
- Full-time
Cultivate a positive and customer-focused work environment that builds productivity, innovation, operational improvement, and professionalism
Added just now
T
Short Term Assignment - Branch Manager I
TD
Meaford, ON
- Full-time
Cultivate a positive and customer-focused work environment that builds productivity, innovation, operational improvement, and professionalism
Added just now
W
Vice President, Buildings Quebec
WSP
Montreal, QC
- Full-time
…safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details…
Added just now
I
Technician - Mississauga, ON
Intertek
Mississauga, ON
- Full-time
Ability to work in a fast-paced, multi-tasking environment
Added just now
I
Technical Analyst - Mississauga, ON
Intertek
Mississauga, ON
- Full-time
Must be self-motivated and able to work independently in a fast-paced, multi-tasking environment.
Added just now
S
Maintenance Technician - Millwright
Septodont
Cambridge, ON
- Full-time
At Septodont, a global leader in dental products and a key player in pharmaceutical development and contract manufacturing (CDMO), we are proud to work every day to improve patients’ health…
Added just now
M
Senior Electro-Mechanical Assembly Technician
MMIST
Ottawa, ON
- Full-time
…and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are…
Added just now
BV
JUNIOR ASSISTANT MANAGER
Bikini Village
L'étang-du-nord, QC
- Full-time
…professional career in a committed and constantly evolving…
Added just now
D
Assistant Team Leader
Dollarama
Mont-Royal, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Laval, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Laval, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Montreal, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Laval, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Laval, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
D
Assistant Team Leader
Dollarama
Montreal, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added just now
BV
ASSISTANT MANAGER
Bikini Village
Victoria, BC
- Full-time
…professional career in a committed and constantly evolving…
Added just now
JW
Associate Shopper Marketing Manager
Jamieson Wellness Inc.
Toronto, ON
- $62,900 to $94,300 CAD / year
- Full-time
Support marketing integration in the business planning process that effectively brings the brands to life in the retail environment, converting more shoppers to our brands.
Added just now
BV
ASSISTANT MANAGER
Bikini Village
Bromont, QC
- Full-time
…professional career in a committed and constantly evolving…

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

1. Project Management:

Doesn’t lead projects.

2. Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

3. Expertise:

Working knowledge in a specialized area.

4. Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Apply About employer

More about this job

Responsibilities

The Property Services Coordinator oversees building operations, including work order management, vendor coordination, and contract administration. They also ensure compliance with health and safety policies while providing administrative support to the operations team.

Requirements

Candidates must have a high school diploma and up to one year of relevant experience in office administration or service coordination. Strong interpersonal, communication, and customer-oriented skills are required for this role.

Skills

Work Order Management
Vendor Management
Contract Management
Administrative Support
Customer Service
Health and Safety Compliance
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Communication
Interpersonal Skills
Reporting
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Property Services
Operations
Work Order Management
Vendor Management
Contract Management
Health and Safety
Invoice Processing
Procurement
Preventative Maintenance
Microsoft Office
Oracle Cloud
Tendering
Facility Management
Administrative Support
Reporting
Compliance
Building Maintenance
Customer Service
Safety Training
Incident Reporting
PPE
Financial Reporting
Service Providers
Building Advisories
Cleaning Inspections
Work Permits
Data Analysis
Integrated Facility Management
General Ledger
Purchase Orders

Report this job