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Added 13 mins ago
BI
Bilingual Client Service Associate
BMO Insurance
Toronto, ON
- Full-time
The above represents BMO Financial Group’s pay range and type.
Added 13 mins ago
RH
Accounting Manager
Robert Half
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
We are looking for a detail-oriented and analytical Senior Accountant or Accounting Manager to join our client's finance team. You will support financial planning, budgeting, forecasting,…
Added 13 mins ago
M
Administrative Assisstant
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- Full-time
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Added 13 mins ago
RP
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Calgary, AB
- Full-time
Our client is seeking a Senior Accountant to play a key role in financial reporting and technical accounting activities within a complex, multi‑entity environment. This position supports…
Added 13 mins ago
B
Property Services Coordinator
BGIS
Calgary, AB
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 13 mins ago
L
Financial Service Representative - LendDirect Office 1586
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- Full-time
…solutions across the U.S. and Canada. Our deep roots in the financial industry have empowered us to develop convenient, easily accessible financial services that meet our customers' growing…
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Senior Accountant
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Our client is seeking a Senior Accountant to join a growing finance team supporting multiple operating divisions. This role is responsible for leading month‑end close activities, preparing…
Added 13 mins ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Added 13 mins ago
WC
Senior Director, Merchandising (Dairy/Frozen)
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…accountable for approving strategic category planning summaries and financial overviews, both short and long term. Forecasting sales, market share growth, gross profit, and inventory levels…
Added 13 mins ago
WI
Insurance Payables Administrator
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Surrey, BC
- Internship
…this role, you’ll play an important part in supporting our financial operations, ensuring accuracy, efficiency, and exceptional service for both internal and external stakeholders. If…
Added 13 mins ago
E
Business Line Manager - Surface Division
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Added 14 mins ago
LM
Senior Surety Claims Counsel OR Senior Surety Claims Expert
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Remote, Canada
- Full-time
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…plans, and pursue recovery opportunities while balancing legal, financial, and operational…
Added 28 mins ago
SF
Financial Assistant
Simon Fraser University
Burnaby, BC
- Full-time
The Financial Assistant provides support for all budgetary and financial matters regarding graduate scholarship funding, award payments, and departmental operating budgets. Identifies,…
Added 29 mins ago
Senior Financial Analyst
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The Senior Financial Analyst will be accountable for the preparation of periodic financial statements and Management Discussion & Analysis (MD&A) and will also be responsible for the…
Added 29 mins ago
M
Total Rewards Lead
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- $150,000 to $170,000 CAD / year
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Strong spreadsheet, reconciliation and financial modelling skills.
Added 29 mins ago
NF
Senior Commercial Underwriter, Construction, Endorsements and renewals
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- Full-time
- Other
We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
Added 43 mins ago
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Director, Total Rewards
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Manage bonus and incentive programs, ensuring alignment with business and financial objectives.
Added 43 mins ago
FN
Accounts Analyst, Jordan's Principle
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Vancouver, BC · Metro Vancouver A, BC
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…commitments to ISC, as well as help deliver accounting and…
Added 43 mins ago
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Senior Associate, Listed Real Estate - Equities Analyst (London or Toronto)
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Conduct detailed fundamental research and financial modelling to evaluate opportunities across the listed real estate universe
Added 43 mins ago
FS
Inquiry and Correspondence Officer
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based…
Added 43 mins ago
D|
Assurance Senior
Distinct | North America
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- $80,000 to $100,000 CAD / year
- Full-time
Prepare and review financial statements and working papers
Added 43 mins ago
IT
Payroll Specialist
Ideon Technologies
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- Full-time
You will report to our Senior Controller and work closely with accountants, a CFO, and a Financial Analyst.
Added 43 mins ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
…management contract. This job is accountable for the management, financial and operational performance of a facility or group of facilities within a region. The Facility Manager III is the…
Added 43 mins ago
DG
Senior Accountant, Assurance (Audit)
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AB · Edmonton, AB
- Full-time
As a Senior Accountant, Assurance [Audit] your responsibilities will include:
Added 43 mins ago
D&
Senior FP&A Analyst
Dye & Durham Corporation
Toronto, ON
- Full-time
…offers rewarding opportunities for those with legal, tech, financial services and government relations expertise. With clients that include major law firms, financial service institutions…

BGIS

Property Services Coordinator

Laval, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary

JOB DESCRIPTION

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

Key Duties & Responsibilities

Operations:

Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Develops scopes of work and requests quotes from service providers where required.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Completes all corporate safety training.
Sends, receives, reviews, and tracks H&S documentation.
Manages time & space of building activities to ensure no conflicting safety hazards.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Establishes and maintains working relationships with Clients and service providers.
Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

Reviews demand work orders to determine if billable or non-billable.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Knowledge & Skills

High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Excellent interpersonal skills.
Strong customer-oriented skills.
Good communication skills (verbal/written).
Ability to work collaboratively within a team environment.
Ability to work on numerous concurrent tasks and client requests.
Knowledge of tendering processes as asset.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

None required.

ROLE DIMENSIONS

Project Management:

Doesn’t lead projects.

Communications:

Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Expertise:

Working knowledge in a specialized area.

Problem Solving and Innovation:

Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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More about this job

Responsibilities

Coordinates building services, work orders, preventive maintenance, contractors, vendors, and service contracts, while supporting procurement and operational administration. Monitors health and safety compliance, responds to client requests, and reviews invoices and financial reports for accuracy.

Requirements

Requires a high school diploma and up to one year of relevant experience in office administration or service coordination. Candidates should have strong interpersonal, customer service, communication, and teamwork skills, and be able to manage multiple tasks; Microsoft Office and Oracle Cloud knowledge are assets.

Skills

Work Order Management
Service Coordination
Vendor Management
Contract Management
Purchase Order Processing
Invoice Processing
Preventive Maintenance Coordination
Health And Safety Compliance
Incident Reporting
Customer Service
Communication
Financial Reporting
Tendering
Microsoft Office
Oracle Cloud
Team Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Property Services
Building Operations
Work Order Management
Service Requests
Purchase Orders
Preventive Maintenance
Vendor Management
Contract Management
Tendering
Requests For Quotation
Invoice Processing
Financial Reporting
General Ledger
Health And Safety
Environmental Compliance
Work Permits
Incident Reporting
Personal Protective Equipment
Contractor Coordination
Cleaning Inspections
Client Relations
Microsoft Office
Oracle Cloud
Procurement

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